I am excited to offer a comprehensive and in-depth presentation that will provide you with invaluable insights into the critical aspects to consider when establishing a Project Management Office (PMO) for a program or a major initiative. This presentation is designed to equip you with a thorough understanding of the key areas and best practices that are vital for the successful implementation of a PMO, ensuring the efficient management and delivery of your projects. It will cover a wide range of topics, including but not limited to: PMO Framework: We will delve into the foundational framework of a PMO, discussing its purpose, scope, and how it aligns with your organization's strategic goals. PMO Models: Exploring various PMO models, such as supportive, controlling, or directive, to help you choose the one that suits your program or initiative best. Governance and Leadership: Understanding the governance structure and leadership roles within the PMO, including the selection of the right individuals and decision-making processes. Project Portfolio Management: We will emphasize the importance of portfolio management, how to select and prioritize projects, and optimize resource allocation for maximum efficiency. Methodologies and Tools: An overview of project management methodologies and the tools and software that can enhance your PMO's performance and effectiveness. Performance Metrics: Discussing the critical KPIs and performance metrics to measure the success and impact of your PMO. Change Management: The presentation will cover strategies to manage change effectively, considering the impact of introducing a PMO on your organization's culture and operations. Risk Management: In-depth insights into identifying, assessing, and mitigating risks associated with PMO implementation, ensuring a smoother journey. Stakeholder Engagement: Strategies for engaging and aligning stakeholders' interests and expectations with the PMO's objectives. Continuous Improvement: Highlighting the significance of continuous improvement practices to adapt and evolve the PMO for long-term success. Case Studies and Best Practices: Real-world case studies and best practices from successful PMO implementations to provide practical examples and insights. Interactive Workshops: This presentation may also include interactive workshops and discussions to encourage active participation and address specific questions or concerns relevant to your unique situation. By the end of this presentation, you will have a clear roadmap and the knowledge necessary to set up a PMO that is not only tailored to your specific needs but also capable of driving excellence in project management for your program or major initiative. Whether you are a seasoned project management professional or new to the field, this presentation will equip you with the tools and understanding to excel in PMO implementation. Don't miss out on this opportunity to enhance your project management capabilities.

1. FRAMEWORK TO
ESTABLISH A PMO
FOR A
PROGRAMME
Jeetendra Kateja

2. AGENDA
• Key considerations
• Elements of a PMO
• Critical success factors
• Approach to deploy
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3. KEY INPUTS AND
CONSIDERATIONS
STRATEGIC
OBJECTIVES
STAKEHOLDERS
RESOURCES
GOVERNANCE
Ensure alignment between programme objectives and Hub
PMO along with the organisational strategic goals
Establish clear communication and reporting framework
Ensure availability and allocation of resources effectively
across projects
Aligning with the delivery framework, adapt and develop a
robust governance mechanism.
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Identify Stakeholders to ensure alignment with their
requirements
COMMUNICATIO
N

4. ELEMENTS IN THE PMO
2023
Adapt Hub
Standards
Governance Delivery Strategy
People Processes
Technology &
Tools
STRUCTURE
DELIVER
Communication
•Stakeholders
•Reporting
•Metrics
Resources
• Personnel
• Assets
• Vendors
Execution
• Cost
• Quality
• Time
Change
• Risks
• Issues
• Scope
• Knowledge
• Continuous
Improvement
MANAGE
PROCESSES
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Assess
Objectives
Align with Hub
PMO
Define Target
State
Identify success
factors (KPIs)
Deploy the
PMO structure
and processes
Evaluate
metrics and
seek feedback
Implement
changes to
improve
BROAD ROADMAP

5. Programme Deliverables,
Timelines & Quality
Measure the adherence of
programme delivery, timelines
and quality standards
Resource Utilization
Monitor resource allocation and
utilization.
Stakeholder Satisfaction
Gather feedback on stakeholder
satisfaction.
Budget and Cost Control
Manage Budgeted allocation and
track variance
CRITICAL
SUCCESS
FACTORS
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Review at 3 Months
Evaluate progress at the end
of the initial 3-month period.
KPIs
• Alignment with Hub
PMO
• PMO Charter with
Stakeholder
approval
• Governance setup
• Planning processes
complete
• Communication and
reporting framework
• Key Performance
Indicators
• Improvement areas
• Feedback
mechanisms
Key
Deliverables*
*Deliverables at the end of 90 days assuming the
programme duration is more than 1 year

6. STEP BY STEP APPROACH
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Assess PMO
Objectives and
align with Hub
PMO
Identify
Stakeholders
Identify Critical
success factors
(KPIs)
Establish
communication &
governance
Kick off planning
processes
Identify risks and
its management
Resource
allocation and
management
Setup change
control processes
Deploy reporting
framework
Monitor execution
& Report progress
to the Hub and
Stakeholders
Change and
Improve processes
Document lessons
learnt and closure

7. PROGRAMME PMO MODEL
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Central
PMO
HUB
Programme
PMO
Programm
e Objective
Stakeholder
Management
Resource
Management
Governance
Methodology
Change
control and
management
Risk
Management
• Ensure strong alignment with PMO
Hub for strategic purposes
• Deploy Continuous Improvement
across all areas

8. THANK YOU
Jeetendra Kateja
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