The document outlines an intervention plan for a client aiming to establish a business-driven PMO to address project delays and budget overruns. It highlights existing issues such as ineffective project management support, misalignments with organizational goals, and insufficient stakeholder engagement, while proposing a structured approach to enhance project management skills and methodologies. The plan includes key activities like capability enhancement, resource optimization, and continuous improvement to ensure project success and stakeholder satisfaction.

1. PROJECT
MANAGEMENT
I N T E R V E N T I O N P L A N
P R E S E N T E D B Y :

2. TABLE OF CONTENTS
01
06
02
07
03
08
04
09
05
10
CASE STUDY
DELIVERY ROADMAP
PROBLEM STATEMENT
KEY PROGRAM
MANAGEMENT ACTIVITIES
INITIAL HYPOTHESIS
EXPECTED CHALLENGES
PROPOSED FRAMEWORK
RESOLUTION STRATEGIES
SOLUTION APPROACH
CONCLUSION

3. CASE STUDY
Client aims to establish a business-driven PMO to tackle project delays and budget
overruns. Current PM lacks advisory skills and fails to align methodology with client
expectations, prompting the need for a new project manager. Previous manager's
shortcomings include inadequate methodology and stakeholder engagement. Client
also requests an additional team member and PMP training. Intervention plan
focuses on revising methodology, enhancing advisory capacity, and implementing
robust reporting mechanisms for improved project outcomes and stakeholder
satisfaction.

4. PROBLEM STATEMENT
Ineffective Project Management Support
The PMO's inability to offer sufficient assistance results in
project delays, exceeding budgets, and a disconnect from
organizational objectives.
1.
Project Schedule Disruptions
Projects overseen by the PMO frequently encounter delays,
impacting delivery schedules and overall project success
2.
Financial Resource Mismanagement
Inadequate budget oversight leads to surpassing allocated
funds, causing unexpected expenses and financial strain
on the organization
3.
Strategic Misalignment
With a focus on risk management, PMO projects lack
alignment with organizational goals, emphasizing the need
for better coordination and goal synchronization.
4.
Inadequate Stakeholder Engagement
Insufficient communication and involvement with
stakeholders impede project progress, resulting in unclear
expectations and dissatisfaction among stakeholders
5.

5. INITIAL HYPOTHESIS
Advisory Skills Enhancement
By providing comprehensive training and
mentorship in advisory skills, the PMO can
improve its ability to offer expert guidance
and strategic direction to project teams, thus
facilitating better decision-making and
problem-solving
Methodology Alignment
Aligning project management
methodologies with organizational
objectives through process
improvements and standardization can
enhance project efficiency, effectiveness,
and overall alignment with strategic goals
Stakeholder Engagement
Improving stakeholder engagement
involves implementing effective
communication strategies and feedback
mechanisms to foster stronger
relationships and ensure alignment
Resource Management
By refining resource management
processes like allocation, tracking
utilization, and planning capacity, the
PMO ensures projects are on budget
and schedule
Team Competency Development
Investing in comprehensive training
programs and professional development
opportunities can enhance the skills and
competencies of the PMO team, enabling
them to perform their roles effectively and
contribute to project success

6. PROPOSED FRAMEWORK
Overcoming Obstacles
Offers strategies to address challenges effectively,
improving project management proficiency.
Structured PM Approach
Provides a systematic method to assess current
PMO organizational processes, identifying areas for
enhancement.
Standardized Practices
Establishes consistent approaches aligned with
industry standards, fostering reliability and efficiency
Benchmarking Alignment
Ensures conformity with industry best practices and PMP
benchmarks, enhancing organizational performance.
Continuous Improvement
Facilitates ongoing refinement of processes to adapt
to evolving needs and maintain competitiveness
1.
2.
3.
4.
5.

7. SOLUTION APPROACH
1. Assessment and Planning:
 Conduct a thorough assessment of current project management practices and capabilities.
 Develop a detailed plan with clear objectives and timelines for improvement initiatives.
2. Capability Enhancement:
 Implement targeted interventions to enhance project management skills and methodologies.
 Introduce tools and technologies to improve project efficiency and effectiveness.
3. Resource Optimization:
 Evaluate and optimize resource allocation across projects.
 Implement strategies to maximize resource utilization and minimize waste.
4. Competency Development:
 Provide training and certification programs to enhance the skills of project management teams.
 Foster a culture of continuous learning and skill development.
5. Continuous Improvement:
 Establish feedback mechanisms to monitor progress and identify areas for further improvement.
 Regularly review and update project management processes based on lessons learned and feedback.

8. DELIVERY ROADMAP
Initiation 1 2
4 5
3
 Define project purpose,
scope, and key stakeholders.
 Gain stakeholder buy-in and
formal project launch.
Planning
 Assess current practices and capabilities.
 Identify strengths, weaknesses,
opportunities, and threats.
 Define objectives, KPIs, and detailed
implementation plan.
 Assign roles and responsibilities.
Execution
Monitoring and
Controlling Closure
 Implement improvement
initiatives.
 Enhance skills, methodologies,
and resource utilization.
 Provide training and support.
 Monitor progress and address
issues
 Regularly monitor performance
against objectives.
 Track progress, identify
variances, and take corrective
actions.
 Conduct reviews and adjust the
plan as needed.
 Evaluate outcomes and
celebrate successes.
 Document lessons learned and
best practices.
 Formalize project closure and
transition remaining activities.
4

9. Establishing the Program Management Office
Defining Roles and Responsibilities
Developing a Communication Plan
Monitoring Project Performance
Implementing Continuous Improvement
1.
2.
3.
4.
5.
KEY PROGRAM MANAGEMENT ACTIVITIES:
• Create a centralized PgMO to oversee improvement initiatives.
• Determine the structure, processes, and governance framework.
• Clearly define roles for PgMO members, project managers, and
stakeholders.
• Ensure accountability and streamline decision-making.
• Create a comprehensive plan to keep stakeholders informed.
• Determine Communication Frequency, Channels, and Key
Messages, Implement RACI Framework.
• Establish mechanisms for monitoring project progress.
• Regularly review performance against objectives and KPIs
• Foster a culture of continuous improvement within the PgMO.
• Encourage feedback and adapt processes based on lessons
learned.

10. Providing Resource Management
Conducting Risk Management
Facilitating Stakeholder Engagement
Ensuring Quality Assurance
Managing Change
6.
7.
8.
9.
10.
KEY PROGRAM MANAGEMENT ACTIVITIES:
• Allocate resources effectively to support project implementation.
• Optimize resource utilization to maximize efficiency.
• Identify and assess project risks.
• Develop strategies to mitigate risks and minimize their impact.
• Engage stakeholders throughout the project lifecycle.
• Solicit feedback and address concerns to ensure alignment
• Establish quality assurance processes to maintain project
standards.
• Conduct regular quality reviews and audits
• Implement change management processes to address
resistance.
• Communicate changes effectively and facilitate transition

11. EXPECTED CHALLENGES
01
Resistance to Change
Employees may resist new
practices due to fear or
uncertainty, necessitating effective
change management strategies.
02
03
04
05
06
Limited Resources
Budget, personnel, and time
constraints may hinder initiatives,
requiring careful resource
allocation and prioritization
Stakeholder Alignment
Ensuring agreement among
stakeholders with diverse interests
demands effective communication
and negotiation efforts
Skill Gap
Addressing project management
skill deficiencies may require
targeted training programs and
competency development initiatives
Cultural Shift
Changing organizational culture to
adopt new practices may face
resistance, necessitating patience
and leadership
Sustaining Momentum
Maintaining enthusiasm and
commitment over time demands
ongoing motivation, recognition,
and progress reinforcement

12. RESOLUTION STRATEGIES
04
Enhance project management
competencies through targeted training
programs, ensuring team readiness for
success
Skill Development
05
Encourage innovation and continuous
improvement by fostering an open and
transparent organizational culture
Cultural Transformation
06
Maintain enthusiasm and commitment
through regular communication, celebration
of successes, and reinforcement of project
management values
Sustaining Momentum
01
Implement structured processes to
address resistance and facilitate smooth
transitions during new practice adoption
Effective Change
Management
02
Maximize efficiency by strategically
allocating and utilizing available resources
to support project objectives
Resource Optimization
03
Foster collaboration and buy-in by
engaging stakeholders throughout the
project lifecycle and ensuring alignment
with goals
Stakeholder Engagement

13. CONCLUSION
In conclusion, effectively navigating intercultural dynamics is essential for successful
collaboration with clients from diverse backgrounds. By recognizing and respecting cultural
differences, businesses can foster stronger relationships, enhance communication, and
achieve mutual understanding. Embracing cultural diversity promotes innovation, creativity,
and global competitiveness, ultimately leading to greater success in today's interconnected
world.

14. THANK YOU
F O R Y O U R A T T E N T I O N