This document is an application for an executive assistant position at Firepole Marketing. The applicant discusses organizing a virtual office for a volunteer organization using Google Apps for Nonprofits. They created Gmail accounts, collected parent information using Google Forms, and organized contacts and files in Google Sheets and Drive. This system allowed information to be easily gathered, shared, and passed on to new volunteers each year. The applicant believes their skills in intuitive organization would be a good fit for Firepole Marketing based on the company's mission of building community.

1. Executive Assistant Application
Firepole Marketing Amy Curran

2. Most Important Piece of Work
Organized Google
Apps to Organize a
Virtual Office
Problem:
We had more than 20 volunteers trying to
coordinate programs and communicate
with over 400 parents and teachers.

3. Things to Consider
❖ Volunteers want something quick and intuitive.
❖ We have a huge range of computer knowledge.
❖ We need to be able to pass information on year to year.

4. We Need a System that is:
❖ Familiar
❖ Cloud Based
❖ Easy to collect information
❖ Easy to disperse information
❖ Intuitive to organize

5. My Solution
Google for Nonprofits

6. How I Made This Happen
1. Set up Gmail for Organization
2. Applied for Google Apps for Nonprofits
3. Purchased a Domain
4. Set up individual email for each of the officers.
5. Created a form that was emailed out to all parents to collect information. (This information went
directly into a spreadsheet.)
6. Organized information in spreadsheet created a contact for every parent.
7. Set up file and contact by committee/event.
8. Created a tutorial about how to find needed information.
9. Trained all leaders in how to access information and troubleshoot.
10.At the end of the year, all information will be put in a file and passed to the next set of officers.

7. Keys to Effectiveness
❖ Everyone is familiar with Google
❖ Set up to intentionally gather and disperse information.
Before, we could gather it, but there was no good way to
share and update.
❖ Training, training, training.

8. A close second…..
Honey Bee’s OKC
I created business plan, logo,
website with photography,
business cards, social media
plan for a local cleaning service.
www.honeybeesokc.com

9. Personality trait that will best support me
succeeding with Firepole Marketing.
Intuitive Organizer
I thrive on systems and organization. I am very
skilled at finding the source of a problem and
developing a systematic way of solving it.
I have strong communication skills and I enjoy
working with people who like to think outside of
the box and create something innovative.
*** Second, I am very optimistic.

10. What about FM most resonates with me as a place I want to work?
Your Mission Statement A community of Beacons.