All Matters Regulatory - Apprenticeship Training Material - Pathway Group.ppt

Funding options available for
apprenticeships

Funding options available – Levy payers
• Levy is an amount paid at a rate of 0.5% of an
employer’s annual pay bill
• As an employer you have to pay levy each month if you
have an annual pay bill of more than £3 million
• You still need to pay the Levy even if you contribute
to industry-wide training levy (i.e. CITB)
• Tools are available online to work out how much you
@.gov.uk
• Levy payers contributed to 67% of starts in 22/23
• Records must be kept for 3 years
© Pathway Group | E & OE

Funding options available – Non-Levy
• You pay 5% towards the cost of training
• Government pays 95% up to the maximum funding bands,
also known as ‘Co-investment’
• Facility to reserve funding for 3 months prior to the
apprentice starting
• Levy paying employers who have an underspend can
transfer funds.
You will need to set up an Apprenticeship Service
Account(ASA)

Benefits of the Apprenticeship Service
Account (ASA)
• Access and manage apprenticeship funding
• Receive a transfer of apprenticeship funds where
eligible
• Advertise vacancies on ’Find an apprenticeship’
• Choose a course and find a provider
• Select suitable end-point assessment organisations
• Give feedback on apprenticeship training
• Give training providers permission to carry out some
tasks on your behalf

Eligibility
Be over the age of 16 Live in England
Not be in full-time
education
A job that is new or
existing and requires
significant new
knowledge and skills
Work alongside
experienced staff
Get time for training
and study related to
your role (at least
20% of your normal
working hours)

Higher and Degree apprenticeships
• Levels 4 to 7 are higher level apprenticeships
• Level 6and 7 degree apprenticeships are equivalent to a
full bachelor’s and Master’s
• Currently 87 universities in the UK supporting the
delivery of degree apprenticeships
• Degree apprenticeships take between 3 to 6 years to
complete

At a glance

Let's discuss…
So, given what you currently know what key
considerations would make?

Compliance requirements and
obligations

Compliance Requirements and Funding
Bodies
• Education and Skills Funding Agency (ESFA)
• Institute for Apprenticeships & Technical Education
(IfATE)
• Office for Standards in Education, Children’s Services
and Skills (Ofsted)
• Office of Qualification and Examination's Regulation
(Ofqual)
• Office for Students (OfS)

Office for Students
• April 2021 Ofsted became responsible for the inspection
of apprenticeship provision at all levels
• Ofsted report all judgements to the ESFA and OfS
• OfS is responsible for the external quality assurance
of OfS registered providers that
deliver integrated higher and degree apprenticeships
• Ofqual are responsible for the external quality
assurance of the majority of non-
integrated apprenticeships at Levels 2 to 7

Accountability Framework
Outcomes
from Ofsted
Inspections
Apprenticeship
Achievement
Rates
Apprenticeship
retention Rate
Employer
Feedback
Apprentice
Feedback
Data – Learner
numbers
Off-the-Job-
Training
Withdrawals
Break In
Learning
Apprentices
Past Planned
End Date
End-point
Assessment
Organisations

Types of Providers

What does it mean for providers
• Ensure you have clear rationale for the delivery and
are approved on the Apprenticeship Provider and
Assessment Register (APAR)
• Have Governance and Safeguarding in place
• Make sure the Education Inspection Framework is adhered
too (Ofsted)
• Build and maintain strong relationships with employers
• Have clear quality assurance policies and practices in
place plus a Quality Improvement Plan
• Have qualified staff
• Contracts in place for EPOAs and Awarding bodies

Obligations to consider – Safeguarding
• Safeguarding aims to promote the welfare of apprentices
by putting measures in place to prevent and protect
them from harm
• Its everyone's responsibility for creating a safe
learning environment
• Create a open and supportive culture to ‘Speak out’
• All provider must have a ‘Designated Safeguarding Lead’
• All providers must have clear policies and procedures
on safeguarding and how to raising a concern
This is not only best practice but subject to Ofsted

Obligations to consider – Prevent
• The prevent duty is a duty in the Counter-Terrorism and
Security Act 2015
• The Act placed statutory duty on certain bodies, in the
exercise of their functions to have ‘due regard to
prevent people from being drawn into terrorism’. This
became known as the ‘Prevent Duty’
• At the heart of ‘Prevent’ is the safeguarding of
individuals, providing early intervention to protect
and divert people away from the risk of radicalisation
and from being drawn into terrorist activity

Obligations to consider – Equality &
Diversity
• E&D is covered throughout and apprenticeship programme
• An understanding and awareness of protected
characteristics
• Zero tolerance to any form of bullying, discrimination
or harassment
• Supports the development of behaviours as part of an
apprentices KSBs
• Links to Fundamental British Values and life in todays
modern society

Obligations to consider – GDPR
• Providers will have a GDPR and Data Protection Policy
• All providers will have a ‘data processor’ or will be a
‘data controller’
• All personal data must be protected as per the strategy
guidance
• Fines are in place by the UK Information Commissioners
office for breaches in data protection
• The public has a right for copies of their data via a
subject request form
• Providers should only request and maintain relevant and
purposeful information

Compliance is key, Compliance checks
before starting the programme to day 1
Right to work in
England
Job with contract of
employment
Minimum duration of
practical period of 12
months
Need of at least 6
hours a week off the
job training across the
practical period (Excl
statutory leave)
All apprenticeship
activity in paid time
Lawful wage
Canny start until last
Friday of academic
year they turn 16
Signed
Apprenticeship
Agreement
(Apprentice,
Employer)
Signed Training Plan
(Apprentice,
Employer & Learning
Provider)
At least 50% of time
in England

Overview of an apprentice file
• Initial assessments and a clear starting point – Skills
Scan
• Start and end dates for practical period
• End Point Assessment identified and timeline
• Active learning every month
• Signed and dated tripartite reviews
• Active and up to date training plan- progress
• Gateway declarations
• Achievement certificates

Reporting and Auditing – ESFA
• Expertise to fully understand the ESFA Apprenticeship
funding rules
• Have all paperwork in place and ensure its compliant
• Monthly uploads to the ESFA providing ILR data
• Year end reconciliation and R14 hard close
• Monitoring the Accountability Framework
• Financial and error reporting checks to be completed
monthly and quarterly (FRM reports)
• Consider seeking confirmation from external company for
support

Let’s talk
Quality Cycles
Observations of
delivery and sales
Checking the quality
of learners work and
tutor feedback
IQA
EQA
Standardisations
Review of policies
and procedures
Speaking to learners
and employers
Review of learner
and employer
feedback
Monitoring and
scrutiny of
Achievement Rates
Review of Curriculum
and resources

What is Internal Quality Assurance (IQA)
• The Internal Quality Assurance (IQA) process is a
crucial part of maintaining high standards in teaching,
learning, and assessment. Its purpose (or role) is to:
• Be consistent, safe and fair
• Designed to monitor the learner journey
• To support, coach and train staff
• Provide an impartial review of teaching learning and assessment
practices
• Lead on standardisation meeting
• Carry out observations of Teaching Learning and Deep-dives
• Monitor qualifications updates/changes
• Prepare and manage the External Quality Assurance process

What is External Quality Assurance
(EQA)
• External quality assurance (EQA) seeks to ensure that assessment
and internal quality assurance activities (IQA) have been
conducted in a consistent, safe and fair manner.
• The process must take place by an Awarding Organisation
• EQA will be responsible for awarding Direct Claims Status (DCS) to
providers
• EQA’s or Awarding Organisations also provide training and
resources to providers
• Providers can be sanctioned if they fail to follow process or
provide poor quality files for review

End Point Assessment Organisations
• They are:
• third party impartial assessment organisations
• Independently assess the knowledge, skills and behaviours of
apprentices at the end of the apprenticeship
• Accountable to Ofqual and OfS

Let's discuss…
Has anyone taken part in an Ofsted Inspection?

Exploring the role of Ofsted Inspections
Ofsted aims to improve lives by raising standards in
education and children’s social care. Ofsted inspect and
regulate thousands of organisations and individuals
providing education, training and care – from
childminders to training providers, schools to local
authorities – and share what they find.
Ofsted report directly to Parliament, parents, carers
and commissioners.

Ofsted Values and Responsibilities
3 Pillars of Responsibility
Inspecting Regulating Reporting
‘We put children and learners first, and we are
independent, evidence-led, accountable and
transparent.’

How does it work for Apprenticeships?
• All providers must follow the Education Inspection
Framework
• New providers normally get a monitoring visit within 18
months
• Monitoring visits are not graded
• Full inspections are normally within 18 months of the
publication of the monitoring visit. Inspectors will
grade 4 areas.

Ofsted Preparation
• Creation of Self Assessment Report (SAR)
• Quality Improvement Plan (QIP)
• Safeguarding is effective
• Good fit for purpose curriculum
• Internally have an Ofsted Readiness Plan
• Seek external support
• Weekly calls to action against the plan
• Know your data including outcomes and progressions

Process
• You will be given 2 days notice of an inspection
• Copy of your Self Assessment Report (SAR)
• Quality Improvement Plan (QIP)
• Ensure you have a readiness plan (and been working on it)
• Your nominee is ready
• Have designated personnel responsible for each area
• Make sure data is accurate and up to date
• Brief staff, learners, employers and stakeholders
• Have your opening presentation ready
• Know your provision
• Be prepared for feedback and challenge where appropriate

What’s inspected?
Quality of
education
and training
Leadership
and
management
Behaviour
and attitudes
Personal
development
Safeguarding
will be
effective or
ineffective

Ofsted Grading
Outstanding Good
Requires
improvement
Inadequate

Let's discuss…
Let's discuss the implications/impact of an inspection

All Matters Regulatory - Apprenticeship Training Material - Pathway Group.ppt

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