Agile Data Governance

Agile Data Governance
Tami Flowers
MetaGovernance
KCDC June 25, 2015

• Information as a corporate asset
• Regulations requiring content
integrity
• Competitive pressures for
efficiency
• Governance has moved to the
Boardroom
Corporate Trends
Corporate Information Issues
MetaGovernance. All Rights Reserved. 2015

Corporate Data and Information Issues
Corporate
System
SALES=$4.6M
Operational
System
SALES=$4.5M
Sales
System
SALES=$4.7M
Overlapping
Transaction
Systems
Internal Reports
and External
Disclosures that
don’t agree
Spreadsheets
and Access
Data Bases
Inconsistent
Data
Repositories

Many Versions: Which is Correct?
Sales ReportRegulatory
Reports
SEC
Reports
Operational
Reports
Spreadsheet
$4.5M $4.4M $4.6M $4.7M
Corporate
System
SALES=$4.6M
Operational
System
SALES=$4.5M
Sales
System
SALES=$4.7M
General
Ledger
SALES=$4.6M
Data
Warehouse
SALES=$4.5M
SALES=$4.4M

What is needed is a clear
understanding of the sources
and uses of information
across the enterprise…

Key Information Governance Terms
Information
Owner
Information
Steward
Information
Custodian
Information
Consumer

• Where to get specific data.
• Data ownership and responsibility is known.
• There is only one source for each type of data (consistency).
• Data is accurate.
• Data is timely.
• Data is easily accessible (with appropriate security).
• Data is defined (data dictionary).
• Data issues are actively communicated.
• Manual data collection / verification processes are significantly
reduced or eliminated.
What does a successful governance
program look like? Employees
understand:

• Identify information stakeholders.
• Develop a common vocabulary.
• Generate awareness of the source of use of information
throughout the organization.
• Identify needed controls.
Keys to a Successful
Governance Program

Data Subject
Area ID
Major Subject
Group 1st
Sub Grouping 2nd
Sub Grouping
Accounting
Operations
Collateral
CreditRisk
Finance
FinancialReporting
InternalAudit
MarketRisk
MemberServices
Sales
Compliance
Information
Technology
1 Trade Loan Adjustable-Rate Loan
2 Trade Loan Fixed-Rate Loan
3 Trade Loan Structured Loan
4 Trade Loan Amortizing Loan
5 Trade Loan Letters of Credit
6 Trade Loan Prepayment Fee
11 Financial Accounting Accrued Interest
12 Financial Accounting Outstanding Principle
LEGEND
CUSTODIAN
CONSUMER
STEWARD
DELEGATE
The Information Governance Awareness Map

How can this be
accomplished using Agile /
Lean?

What is Agile?

While processes and
tools are necessary,
the attention needs to
be on the people and
their interactions.
Individuals and Interactions
over processes and tools
Make decisions
Communicate
Solve
problems

Governance decisions
need to be made,
implemented in a timely,
quality manner so they
provide immediately
value to the project,
business unit or
organization.
Working Governance
over comprehensive documentation

The right governance
decision makers need
to be involved and
working together.
Customer Collaboration
over contract negotiation
Good Decisions
Shared
Subject
Areas
Business
Unit
Objectives
Company
Strategy

Governance decisions often arise out of unplanned, unforeseen
issues found during one or many projects. These must be
communicated and dealt with by the governance body as needed, in
a timely manner.
Responding to Change
over following a plan

While we do need processes, tools, documentation and plans, the
important factors are:
Interactions of engaged people
Making thoughtful decisions for the organization
To enable the delivery of quality, reconciled, controlled reports or
data used for business decisions and financial reporting.
The Agile Manifesto

A Model for Lean Data Governance
Eliminate
Waste
Empower
the Team
Deliver
Fast
Optimize
the Whole
Build
Quality In
Defer
Decisions
Amplify
Learning

Eliminate
Waste
Empower
the Team
Deliver
Fast
Optimize
the Whole
Build
Quality In
Defer
Decisions
Amplify
Learning
The data
governance team
must be a group of
motivated
individuals who are
able to closely
collaborate.

Eliminate
Waste
Empower
the Team
Deliver
Fast
Optimize
the Whole
Build
Quality In
Defer
Decisions
Amplify
Learning
Focus on
priorities
impacting the
business and
projects NOW.

Eliminate
Waste
Empower
the Team
Deliver
Fast
Optimize
the Whole
Build
Quality In
Defer
Decisions
Amplify
Learning
Data governance
is more than just
pieces and parts,
it must align to
the entire
organization.

Eliminate
Waste
Empower
the Team
Deliver
Fast
Optimize
the Whole
Build
Quality In
Defer
Decisions
Amplify
Learning
To help facilitate a
trusted governance
and reporting
framework, quality
is imperative. It must
be the top priority of
any decision.

Eliminate
Waste
Empower
the Team
Deliver
Fast
Optimize
the Whole
Build
Quality In
Defer
Decisions
Amplify
Learning
To allow for
changes in
priorities, balance
early planning
with committing
to decisions or
work at the last
possible moment.

Eliminate
Waste
Empower
the Team
Deliver
Fast
Optimize
the Whole
Build
Quality In
Defer
Decisions
Amplify
Learning
Communicate
early and
frequently, get
feedback as soon
as possible, and
build upon what is
learned.

Eliminate
Waste
Empower
the Team
Deliver
Fast
Optimize
the Whole
Build
Quality In
Defer
Decisions
Amplify
Learning
Waste or “muda”
can be delays,
handoffs,
unnecessary
process.

Providing Organization Value through
Agile Data Governance
• Deliver Highest Value Items First
• Incremental Delivery
• Continual Learning
• Retrospect
• Improve the Process

• Business Decisions Based on
Good Data
• Financial Statement Accuracy
• Clean Audit Reports
• Improved Regulatory Rating
• Reduced Reputation Risk
Trusted
Reporting
The Outcome of Agile Data Governance

27
For additional information contact:
Email: tflowers@metagovernance.com
Twitter: @tamilflowers
LinkedIn: Tami Flowers
Slideshare: www.slideshare.nettamiflowers
www.metagovernance.com
Questions?

Agile Data Governance

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