This powerpoint was created by Dydacomp to help show how to carry out general accounting and Quickbooks Pro with M.O.M. 7i.

1. Accounting Procedures General Accounting and QuickBooks for M.O.M. 7i

2. Objectives Applying Payments and Adjustments Understanding Inventory Cost Lots Landed Cost Calculation Paying Suppliers Posting Transactions QuickBooks and M.O.M. 7i Interface

3. Applying Payments and Adjustments

4. Applying Credit Card Payments Card Approval obtained before order is processed

5. Credit Card Payments, 2-Pass Method 1- Card Authorized Funds reserved timeframe set in ICCAS tab of Global Parameters Allows Minimum and Maximum Authorization thresholds 2- Funds Captured after Shipping

6. Applying eCheck Payments M.O.M. holds the order until the predefined hold date.

7. Using Multi-Pay Pay an order with a combination of payments Optionally, choose to delay payments

8. Prepayments Explained Accrual Method Unshipped Orders are Prepaid Processing Invoices completes orders

9. Paying for Orders via Invoice Global Defaults Customer Settings

10. Average Days to Pay View the Average Number of Days a Customer usually takes to pay an Invoice Recalculate the Values based on existing Order Data

11. Paying for Orders via Invoice PO Number Field Adjustable Terms

12. Customer’s Account Open Invoice Listing Individual Payments Producing a Statement

13. Searching for Invoices Find all Open Invoices by Status

14. Applying Payments to Invoices Various Transaction Options Pay Multiple Invoices at once

15. Transaction Types Payments Credits Check Credit Card eCheck Adjustment Bad Debt Refund Checks Defer to Next Order Apply Existing Customer Balance

16. Reviewing Payment Info on Orders View Invoice and Payment Info Retrieve Transaction ID’s for Payment Deletion

17. Deleting a Transaction

18. Understanding Inventory Cost Lots

19. Inventory Cost Methods - LIFO Inventory Lots 25 Units at $3.00 on 1/21 30 Units at $4.50 on 2/12 25 Units at $4.85 on 3/10

20. Inventory Cost Methods - FIFO Inventory Lots 25 Units at $3.00 on 1/21 30 Units at $4.50 on 2/12 25 Units at $4.85 on 3/10

21. Inventory Cost Methods - Average Cost Inventory Lots 25 Units at $3.00 on 1/21 30 Units at $4.50 on 2/12 25 Units at $4.85 on 3/10 80 Units at $4.12

22. Current Unit Cost Basis Field Open Field for New Items Requires Adjustments for changes PRODUCT > RECEIVING & INVENTORY > ADJUST INVENTORY FOR STOCK ITEM

23. Landed Cost Calculations

24. Supplier Setup Select Cost Distribution Factors

25. Purchasing Level Setup Calculation uses Volume and Weight from Purchasing Levels

26. Landed Cost Distribution Distribution is calculated based on: Number of Items Supplier Setup Item Physical Attributes

27. Paying Suppliers

28. Paying Suppliers Accounting > Accounts Payables > View/Edit Supplier Invoices

29. Editing Supplier Invoices Allows changes to: Received Amounts Costs Dimensions

30. Paying Suppliers Accounting > Accounts Payable> Pay Suppliers

31. Creating Supplier Credits Create Supplier Return Codes

32. Creating Supplier Credits In the Pay Suppliers screen, click the NEW INVOICE button, Attach Option Check the CREDIT option

33. Creating Supplier Credits On the New Invoice, click the ADD button Fill out the form and choose a Return Code

34. Common Reports before posting

35. Sales Listing Report REPORTS > ACCOUNTS RECEIVABLE > SALES LISTING REPORT

36. A/R Journal Activity Report REPORTS > ACCOUNTS RECEIVABLE> JOURNAL ACTIVITY REPORT

37. Additional Reports REPORTS > ACCOUNTS RECEIVABLE… A/R Aging Report- Lists Invoices and the number of days past due. Sales Tax Collection Report- Lists the amount of tax collected by State, County, City, etc. Uncollected Balance Report- Introduced in version 6.2, view a list of customers and the amounts of their outstanding balances.

38. Posting to an accounting Package

39. Selecting an Accounting Package Choose the Package and where to save the files Additional QuickBooks Options

40. Matching Account Numbers MAINTAIN > ACCOUNTING INFORMATION > G/L INTERFACE

41. Creating Sub-Departments Assign G/L Departments to Products

42. Posting Transactions Posting is Irreversible Payments can no longer be deleted

43. QuickBooks and m.o.m. 7i In M.O.M. 7i, the QuickBooks interface has been expanded to transfer detailed information

44. Quickbooks and M.O.M. 7i Make sure QuickBooks is updated

45. QuickBooks and M.O.M. 7i Install QuickBooks SDK found on the support section of the Dydacomp website

46. QuickBooks and M.O.M. 7i Installing the SDK

47. QuickBooks and M.O.M. 7i Setting up M.O.M. Choose Special Edition for QuickBooks and check Send Invoice & Vendor Bill Transactions

48. QuickBooks and M.O.M. 7i Integration set up Choose the company file for QuickBooks

49. QuickBooks and M.O.M. 7i Select the Yes always option to allow access to the company file

50. QuickBooks and M.O.M. 7i Click Yes to allow the access

51. QuickBooks AND M.O.M. 7i Prompt will inform you the connection is valid

52. QuickBooks and M.O.M. 7i You will now be returned to the test connection screen, click Next to continue

53. QuickBooks and M.O.M. 7i Select how the invoice transaction should be imported into QuickBooks, select an item on the fly, and associate products to tag the shipping and finance charges.

54. QuickBooks and M.O.M. 7i Set up tax information

55. QuickBooks and M.O.M. 7i Map M.O.M. stock numbers to QuickBook Items

56. QuickBooks and M.O.M. 7i Map payment information

57. QuickBooks and M.O.M. 7i Map accounts payable account Map freight on purchases, tax on purchase, purchase adjustment and the bank account for paying bills

58. QuickBooks and M.O.m. 7i Map shipping carriers

59. QuickBooks and M.O.M. 7i Posting to QuickBooks Always make a full complete back up prior to posting Run reports such as the Journal activity report There is not a report when posting using this interface so be sure to run reports prior to posting Interface works with A/R and A/P posting

60. QuickBooks and M.O.M. 7i Determine the time frame for transactions to post Click Yes to post

61. QuickBooks and M.O.M. 7i Order in M.O.M.

62. QuickBooks and M.O.M. 7i Invoice in QuickBooks

63. Questions & Answers Support.dydacomp.com Log into the Knowledge base to create a ticket for support See the set up instructions, KB905 support@dydacomp.com http://support.quickbooks.intuit.com/support/Pages/KnowledgeBaseArticle/1006129 Enterprise is recommended