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A Tracking system Business Case (trinh chieu)
- 1. @2020 Recruitee BV. All Rights Reserved This presentation is intended to help guide you in presenting a case for an ATS, whether you are switching tools or buying one for the first time. Please make a copy of the presentation and customize it to your team’s needs. Further information on customization is provided in the speaker notes.
- 2. @2020 Recruitee BV. All Rights Reserved Implementing an ATS Business case
- 3. @2020 Recruitee BV. All Rights Reserved 1. No data to inform strategy or monitor team KPIs 2. Poor candidate management, damaging employer brand 3. No proactive management of candidates 4. GDPR compliance 5. Time wasted on manual, recurring tasks in recruitment 6. Lack of collaboration with the wider team, poor team buy-in Current risks
- 4. HR + recruitment objectives Recruitment/HR goal 1 Recruitment/HR goal 4 Recruitment/HR goal 2 Recruitment/HR goal 3 Recruitment/HR goal 5 Recruitment/HR goal 6 @2020 Recruitee BV. All Rights Reserved
- 5. ➔ Maximizes recruitment ROI ➔ Centralizes all hiring information ➔ Enables proactive sourcing ➔ Avoids GDPR fines and improves compliance ➔ Automates repetitive tasks in the hiring process ➔ Creates a faster, more efficient hiring process ➔ Improves candidate quality and hiring standards Why an ATS? @2019 Recruitee BV. All Rights Reserved @2020 Recruitee BV. All Rights Reserved
- 6. Key ATS benefits ➔ Enables faster response rates. ➔ Offers proactive sourcing capabilities. Improved candidate quality ➔ Tracks important data points. ➔ Generates key reports on hiring activities. Increased ROI on recruitment ➔ Accessible to hiring managers. ➔ Customizable roles to enable team hiring. Ensured scalability Compliance and security ✨ 🚀 🌱 🔒 ➔ Manages candidate data securely. ➔ Ensures compliance with data regulations. @2020 Recruitee BV. All Rights Reserved
- 7. @2020 Recruitee BV. All Rights Reserved Average amount of time spent per job with an ATS versus without an ATS Financial ROI & time savings Total amount saved on recruiter time using an ATS
- 8. @2020 Recruitee BV. All Rights Reserved Assess requirements Evaluate vendors Review proposals Select solution Consult stakeholders on recruitment pain points. Process Research ATS vendors and compile a shortlist. Match vendors to business requirements. Gain business buy- in to make the best selection.
- 9. @2020 Recruitee BV. All Rights Reserved Vendor assessment
- 10. Vendor options Long list ➔ Recruitee ➔ Vendor 2 ➔ Vendor 3 ➔ Vendor 4 ➔ Vendor 5 ➔ Vendor 6 Shortlist ➔ Recruitee ➔ Vendor 3 ➔ Vendor 6 Disqualified ➔ Vendor 2 ➔ Vendor 4 ➔ Vendor 5 🔍 ✅ 🚫 @2020 Recruitee BV. All Rights Reserved
- 11. @2020 Recruitee BV. All Rights Reserved Vendor options Qualified on ● User customization ● Automation ● Employer branding ● Templates ● Language accessibility ● Subscription cost ● Mobile accessibility ● User reviews ● Reporting ● Integrations ● Costs of implementation ● GDPR ● Support availability
- 12. @2020 Recruitee BV. All Rights Reserved Why Recruitee? ➔ Language accessibility in all of our regions ➔ Advanced automation in product (time saving) ➔ GDPR compliant ➔ Customizable careers site ➔ Reporting overview of team recruiting activity ➔ Manages job posting effectively ➔ Interview scheduling tool integrated with calendars Also used by Greenpeace, Starbucks, Sky, Lacoste, and Hotjar
- 13. @2020 Recruitee BV. All Rights Reserved Decisionmakers sign off on the ATS and plan is purchased. 2 3 1 Make purchase Update your HR/recruitment goals and plan in user trainings accordingly to reach these goals. Match goals Identify super users, regular users, and hiring managers, and conduct special systems trainings with them. Conduct user training 01/01 01/01 01/01 Implementation
Editor's Notes
- Make a copy of this presentation and the linked Google sheets. Once you’ve made a private copy, you can customize the tables in the sheet to match your own team’s data. https://docs.google.com/spreadsheets/d/1skPSXZEkVnFmKSL_dRxVyj2nNUU9DJQfrxyZIPOuL2s/edit?usp=sharing
- Use this slide to communicate the risks of your current recruitment system. These are some standard risks that many organizations face.
- Here you should insert your own recruitment and HR goals for the year and how much bandwidth (team time) they are expected to take up. You can then discuss the risks of your current hiring/recruiting system and their impact on these goals. Customize your pie chart by navigating to the annual objectives tab here: https://docs.google.com/spreadsheets/d/1skPSXZEkVnFmKSL_dRxVyj2nNUU9DJQfrxyZIPOuL2s/edit?usp=sharing
- Here are some general reasons why a company might implement an ATS. Customize these reasons to your own situation.
- You may choose to add additional benefits (matched to your overall goals) like employer branding, scaling a team rapidly, improved candidate management.
- To edit the table according to your own stats, make a private copy of the linked Google sheets. Once you’ve made a copy, you can customize the tables in the sheet to match your own team’s data. https://docs.google.com/spreadsheets/d/1skPSXZEkVnFmKSL_dRxVyj2nNUU9DJQfrxyZIPOuL2s/edit?usp=sharing
- Map out your own process to evaluating and selecting the right ATS for your organization.
- Usually when making your first selection of providers, collect referrals from other hiring teams and consult comparison websites. Above we’ve taken a screenshot of the G2 ATS quadrant. Teams usually select from the upper right-hand quadrant, selecting providers that are leading in reviews, satisfaction scores, and features.
- Use the following spreadsheet to assess your shortlist of ATS vendors against your own requirements in the ‘Vendor ranking’ tab. Edit the sheet to reflect your teams’ preferences and requirements. It will help you rank your ATS vendors accordingly. https://docs.google.com/spreadsheets/d/1skPSXZEkVnFmKSL_dRxVyj2nNUU9DJQfrxyZIPOuL2s/edit#gid=1471306024
- Use the following spreadsheet to assess your shortlist of ATS vendors against your own requirements in the ‘Vendor ranking’ tab. Edit the sheet to reflect your teams’ preferences and requirements. It will help you rank your ATS vendors accordingly. https://docs.google.com/spreadsheets/d/1skPSXZEkVnFmKSL_dRxVyj2nNUU9DJQfrxyZIPOuL2s/edit#gid=1471306024
- Use this slide to highlight the ATS you have ultimately selected. Match its features and service offering with your original requirements and goals.
- Edit the dates and the events to fit your own implementation plan. Depending on the size and complexity of your organization it will be more or less complex.