The 5S pillars, Sort (Seiri), Set in Order (Seiton), Shine (Seiso), Standardize (Seiketsu), and Sustain (Shitsuke), provide a methodology for organizing, cleaning, developing, and sustaining a productive work environment.
A Detailed introduction to the 5s(SEIRI -Organization/Sort out
SEITON -Orderliness/Systemize
SEISO -The Cleaning/Shining
SEIKETSU -Standardize
SHITSUKE -Sustain/Discipline
).
submitted by rashi and twinkle singhal
Presentation on 5S workplace management Sambeet Panda
5S is a key component in eliminating the eight wastes of Lean when setting up a workstation. While it ranks among the most widely used and fundamental tool of Lean Manufacturing.
5S – Seiri , Seiton , Sesio, Seiketsu, Shitsuke
5S began as part of the Toyota Production System (TPS), the manufacturing method begun by leaders at the Toyota Motor Company in the early and mid-20th century
Its consider as a foundational part of the Toyota Production System because until the workplace is in a clean, organized state, achieving consistently good results is difficult
A messy, cluttered space can lead to mistakes, slowdowns in production, and even accidents, all of which interrupt operations and negatively impact a company
The first step of 5S, Sort, involves going through all the tools, furniture, materials, equipment, data, application etc. in a work area to determine what needs to be present and what can be removed. Some questions to ask during this phase include:
• What is the purpose of this item?
• When was this item last used?
• How frequently is it used?
• Who uses it?
• Does it need to be here?
These questions help determine the value of each item. A workspace might be better off without unnecessary items or items used infrequently. These things can get in the way or take up space.
When a group has determined that some items aren't necessary, consider the following options:
Give the items to a different department
Recycle/throw away/sell the items
Put items into storage
For cases when an item's value is uncertain -- for example, a tool hasn't been used recently, but someone thinks it might be needed in the future — use the red tag method
Location 2) Description 3) Name of person applying the tag 4) Date of application
Then the item is placed in a "red tag area" with other questionable items. If after a designated amount of time (perhaps a month or two) the item hasn't been used, it's time to remove it from the workspace. It's not worth hanging onto things that never get used since they just take up space.
Example :- Mobile application shows the app and last when used
Application not used for more than 6 months –----
as question do we need that application
Once the extra clutter is gone, it's easier to see what's what. Now work groups can come up with their strategies for sorting through the remaining items. Things to consider:
• Which people (or workstations) use which items?
• When are items used?
• Which items are used most frequently?
• Should items be grouped by type?
• Where would it be most logical to place items?
Would some placements be more ergonomic for workers than others?
Would some placements cut down on unnecessary motion?
• Are more storage containers necessary to keep things organized?
During this phase, everyone should determine what arrangements are most logical. That will require thinking through tasks, the frequency of those tasks, the paths people take through the space, etc.
Businesses may want to stop and think about the relationship between the organization and larger Lean efforts. What arrangement will cause the least amount of waste?
In Lean manufacturin
A Detailed introduction to the 5s(SEIRI -Organization/Sort out
SEITON -Orderliness/Systemize
SEISO -The Cleaning/Shining
SEIKETSU -Standardize
SHITSUKE -Sustain/Discipline
).
submitted by rashi and twinkle singhal
Presentation on 5S workplace management Sambeet Panda
5S is a key component in eliminating the eight wastes of Lean when setting up a workstation. While it ranks among the most widely used and fundamental tool of Lean Manufacturing.
5S – Seiri , Seiton , Sesio, Seiketsu, Shitsuke
5S began as part of the Toyota Production System (TPS), the manufacturing method begun by leaders at the Toyota Motor Company in the early and mid-20th century
Its consider as a foundational part of the Toyota Production System because until the workplace is in a clean, organized state, achieving consistently good results is difficult
A messy, cluttered space can lead to mistakes, slowdowns in production, and even accidents, all of which interrupt operations and negatively impact a company
The first step of 5S, Sort, involves going through all the tools, furniture, materials, equipment, data, application etc. in a work area to determine what needs to be present and what can be removed. Some questions to ask during this phase include:
• What is the purpose of this item?
• When was this item last used?
• How frequently is it used?
• Who uses it?
• Does it need to be here?
These questions help determine the value of each item. A workspace might be better off without unnecessary items or items used infrequently. These things can get in the way or take up space.
When a group has determined that some items aren't necessary, consider the following options:
Give the items to a different department
Recycle/throw away/sell the items
Put items into storage
For cases when an item's value is uncertain -- for example, a tool hasn't been used recently, but someone thinks it might be needed in the future — use the red tag method
Location 2) Description 3) Name of person applying the tag 4) Date of application
Then the item is placed in a "red tag area" with other questionable items. If after a designated amount of time (perhaps a month or two) the item hasn't been used, it's time to remove it from the workspace. It's not worth hanging onto things that never get used since they just take up space.
Example :- Mobile application shows the app and last when used
Application not used for more than 6 months –----
as question do we need that application
Once the extra clutter is gone, it's easier to see what's what. Now work groups can come up with their strategies for sorting through the remaining items. Things to consider:
• Which people (or workstations) use which items?
• When are items used?
• Which items are used most frequently?
• Should items be grouped by type?
• Where would it be most logical to place items?
Would some placements be more ergonomic for workers than others?
Would some placements cut down on unnecessary motion?
• Are more storage containers necessary to keep things organized?
During this phase, everyone should determine what arrangements are most logical. That will require thinking through tasks, the frequency of those tasks, the paths people take through the space, etc.
Businesses may want to stop and think about the relationship between the organization and larger Lean efforts. What arrangement will cause the least amount of waste?
In Lean manufacturin
5S is a system for organizing spaces so work can be performed efficiently, effectively, and safely. This system focuses on putting everything where it belongs and keeping the workplace clean, which makes it easier for people to do their jobs without wasting time or risking injury.
5S is one of the most used tools in the Lean Manufacturing tool box, this is an introduction to the 5S system, concepts and tips for initial implementation.
This presentation is made by taking original pictures from within the campus by team members themselves. it shows how the food is prepared in the canteens.
Made by-
Beenu Virmani
Shivi Verma
Integrity in leadership builds trust by ensuring consistency between words an...Ram V Chary
Integrity in leadership builds trust by ensuring consistency between words and actions, making leaders reliable and credible. It also ensures ethical decision-making, which fosters a positive organizational culture and promotes long-term success. #RamVChary
5S is a system for organizing spaces so work can be performed efficiently, effectively, and safely. This system focuses on putting everything where it belongs and keeping the workplace clean, which makes it easier for people to do their jobs without wasting time or risking injury.
5S is one of the most used tools in the Lean Manufacturing tool box, this is an introduction to the 5S system, concepts and tips for initial implementation.
This presentation is made by taking original pictures from within the campus by team members themselves. it shows how the food is prepared in the canteens.
Made by-
Beenu Virmani
Shivi Verma
Integrity in leadership builds trust by ensuring consistency between words an...Ram V Chary
Integrity in leadership builds trust by ensuring consistency between words and actions, making leaders reliable and credible. It also ensures ethical decision-making, which fosters a positive organizational culture and promotes long-term success. #RamVChary
Employment PracticesRegulation and Multinational CorporationsRoopaTemkar
Employment PracticesRegulation and Multinational Corporations
Strategic decision making within MNCs constrained or determined by the implementation of laws and codes of practice and by pressure from political actors. Managers in MNCs have to make choices that are shaped by gvmt. intervention and the local economy.
The Team Member and Guest Experience - Lead and Take Care of your restaurant team. They are the people closest to and delivering Hospitality to your paying Guests!
Make the call, and we can assist you.
408-784-7371
Foodservice Consulting + Design
Comparing Stability and Sustainability in Agile SystemsRob Healy
Copy of the presentation given at XP2024 based on a research paper.
In this paper we explain wat overwork is and the physical and mental health risks associated with it.
We then explore how overwork relates to system stability and inventory.
Finally there is a call to action for Team Leads / Scrum Masters / Managers to measure and monitor excess work for individual teams.
Public Speaking Tips to Help You Be A Strong Leader.pdfPinta Partners
In the realm of effective leadership, a multitude of skills come into play, but one stands out as both crucial and challenging: public speaking.
Public speaking transcends mere eloquence; it serves as the medium through which leaders articulate their vision, inspire action, and foster engagement. For leaders, refining public speaking skills is essential, elevating their ability to influence, persuade, and lead with resolute conviction. Here are some key tips to consider: https://joellandau.com/the-public-speaking-tips-to-help-you-be-a-stronger-leader/
Enriching engagement with ethical review processesstrikingabalance
New ethics review processes at the University of Bath. Presented at the 8th World Conference on Research Integrity by Filipa Vance, Head of Research Governance and Compliance at the University of Bath. June 2024, Athens
Specific ServPoints should be tailored for restaurants in all food service segments. Your ServPoints should be the centerpiece of brand delivery training (guest service) and align with your brand position and marketing initiatives, especially in high-labor-cost conditions.
408-784-7371
Foodservice Consulting + Design
Org Design is a core skill to be mastered by management for any successful org change.
Org Topologies™ in its essence is a two-dimensional space with 16 distinctive boxes - atomic organizational archetypes. That space helps you to plot your current operating model by positioning individuals, departments, and teams on the map. This will give a profound understanding of the performance of your value-creating organizational ecosystem.
5S Awareness and implementation by Samsher Singh .pptx
1. 10/19/2023 By Samsher Singh chahal copyright 2023
5S Basis, Awareness and
Implementation
Samsher Singh Chahal
+919803405101
1
2. I cannot remember
what/how to next…
Why I am making
mistakes again and
again
Why we cannot
communicate
properly?
Where is that
document ?
I cannot find it !
Oh time is not enough
to complete this work!
Oh, this position makes
me tired !
Aren’t you frustrated in your workplace?
10/19/2023 By Samsher Singh chahal copyright 2023 2
3. Are you positive thinker or negative thinker?
10/19/2023 By Samsher Singh chahal copyright 2023 3
4. Thinking negatively in inside box and give-up?
10/19/2023 By Samsher Singh chahal copyright 2023 4
5. Work together and do something with big positive
attitude?
10/19/2023 By Samsher Singh chahal copyright 2023 5
6. You need tools !
Even you are positive thinker, you still need
something to make your ideas realistic
10/19/2023 By Samsher Singh chahal copyright 2023 6
8. What is 5S ?
A systematic method to organize the workplace, to keep it neat and clean, to maintain
standardized conditions, and to sustain the discipline that is needed for high performance.
The 5S system should come first as a basis for other improvements. 5S identifies where
the problems are
5S is a great way to eliminate waste
5S is a culture. It must be taught then used repeatedly to become part of everyone’s daily
routine
10/19/2023 By Samsher Singh chahal copyright 2023 8
9. What is 5S ?
5S activities are to create good working environment through reduction of “Muri”, “Mura”,
and “Muda”
It help to have a basis of strong management of workplace
Muri : overburden, unreasonableness or absurdity
Mura : unevenness or inconsistency, primarily with physical matter and the human spiritual
condition
Muda : activity which is wasteful or doesn’t add value
10/19/2023 By Samsher Singh chahal copyright 2023 9
10. Background on 5S activities
The word “5S(five S)” was generalized in 1980’s in manufacturing sector in Japan, as
Toyota Production System (TPS) became famous in the sector and “5S activities” were
set as one of the bases of TPS
10/19/2023 By Samsher Singh chahal copyright 2023 10
11. 5S in Japanese/English/Arabic
5S is literally five abbreviations of Japanese terms with 5 initials of S.
10/19/2023 By Samsher Singh chahal copyright 2023 11
12. What 5S can do?
10/19/2023 By Samsher Singh chahal copyright 2023 12
13. Team work improvement through everyone’s
participation
10/19/2023 By Samsher Singh chahal copyright 2023 13
17. Improve Productivity, Quality, Cost Saving, Delivery, Safety, Morale
and Environment
10/19/2023 By Samsher Singh chahal copyright 2023 17
18. Looking for necessary
items
Remember what /
how to do
Hesitate what to do
Making mistake
If no 5S activities
10/19/2023 By Samsher Singh chahal copyright 2023 18
19. Details of 5S approach
10/19/2023 By Samsher Singh chahal copyright 2023 19
21. S1:
Sort
S2:
Set
S3:
Shine
S4:
Standardize
S5:
Sustain
S1- Sort
• Focuses on eliminating
unnecessary items from the
workplace
• Categorize equipment, furniture,
tool in your working place into the
following 3 categories
1. Necessary
2. Unnecessary
3. May not necessary
• This step will also help with the
“just in case” attitude
10/19/2023 By Samsher Singh chahal copyright 2023 21
22. Need it
May need it
Not need it
Items often use are in this category
Items not used in current work
process are in this category
Items only used occasionally
are in this category
S1: Sorting activities
Equipment, material, tools files, furniture etc. can be categorized based on the
frequency of use!
Equipment,
materials
tools etc. in
your work
place
10/19/2023 By Samsher Singh chahal copyright 2023 22
23. Examples of “Sorting”
• Place “Red tag” for categorization of items to identify unnecessary items Move
unnecessary items (broken tools, obsolete jigs and fixtures, scrap and excess
raw material etc.) to central stored area
• Free up valuable floor space (Space utilization)
• Finding abnormality of equipment and tools (Out of order, missing parts etc.)
Before After
10/19/2023 By Samsher Singh chahal copyright 2023 23
24. S2: Set
• “Set” is based on finding efficient
and effective storage of necessary
items
• Apply “Can see, Can take out, and
Can return” philosophy
• This will save time and energy to
look for something
S1:
Sort
S2:Set
S3:
Shine
S4:
Standardize
S5:
Sustain
10/19/2023 By Samsher Singh chahal copyright 2023 24
25. • Needed items
• Items often use
Have consensus among
co-workers on where and
how to organize necessary
items
Arrange them properly based on
“Can see, Can take-out, Can
return” Philosophy
Use 5S tools for proper
Organization of items
such as
• Labeling
• Color coding
• Numbering
• Zoning etc.
(with current
work process)
Think not only “beatification. Need to consider workflow and arrange items
S2: Setting activities
10/19/2023 By Samsher Singh chahal copyright 2023 25
26. Example of “Setting” activities
• Labeling , numbering, zoning for clear identification of storage areas to keep
necessary items
• Set necessary items matching with workflow to minimize unnecessary
movement and transportation time
Before After
10/19/2023 By Samsher Singh chahal copyright 2023 26
28. • Clean floor, windows and walls.
• Clean and Maintain office automation
machines, medical equipment and tools,
office furniture
• Develop and follow regular cleaning and
Maintenance schedule
S3: Shining activities
10/19/2023 By Samsher Singh chahal copyright 2023 28
29. Example of “Shining” activities
• Daily sweeping and mopping of floor, bathroom, corridor etc.
• Regular cleaning and maintenance of equipment and tools
• Periodical check for changes in equipment and the service area such as: leaks,
vibration, misalignment, breakage etc.
• IPC activities such as hand hygiene, waste segregation are also part of shine
Before After
10/19/2023 By Samsher Singh chahal copyright 2023 29
31. S1
S2
S3
• Develop mechanism to standardize
S1-S3 implementation for continuation
Standardization will leads equalization of
activities = “Production leveling and
smoothing”
Standardization is useful for;
• Easy implementation of S1 to S3 activities
• Equalization process output
• Everyone’s participation
S4: Standardizing activities
10/19/2023 By Samsher Singh chahal copyright 2023 31
32. Example of “Standardize” activities
• Work instructions, Standard Operating Procedures (SOPs)
• Checklist development and regular usage for SOPs
• Mechanism and format development for ordering supplies, reporting etc.
• Color coding for waste segregation
• Standardized common symbols
visual
Color Coding
10/19/2023 By Samsher Singh chahal copyright 2023 32
34. Prevent fallback
Improvement
Further Improvement
Measure improvement with proper
periodical monitoring
People get bored if no changes.
Need to develop a mechanism to
make staff exited and motivated
S5: Sustainability activities
10/19/2023 By Samsher Singh chahal copyright 2023 34
35. Example of “Sustain” activities
• Regular progress reporting
• Refresher training
• Periodical evaluation of 5S activities with proper advices for continuation and
further improvements
• Appreciation, recognition and awarding on good 5S activities
• Reminder using 5S corner, new letters, good practice sheet etc.
Meeting
5S PCS
10/19/2023 By Samsher Singh chahal copyright 2023 35
37. 5S is becoming popular for seven solid reasons
• Visible results enhance the generation of more and new ideas
• The workplace gets cleaned up and better organized
• Factory, Workshop, Hospital and office operations become easier and safer
• Results are visible to everyone - insiders and outsiders
• People are naturally disciplined
• People take pride in their clean and organized workplace
• As a result the company’s good image generates more better
10/19/2023 By Samsher Singh chahal copyright 2023 37
38. Preparatory
phase
1 month
Introductory
Phase
2 month
Implementation phase
1 years
Maintenance
phase
On going
• Situation
analysis
• Training of
managers
• Training
of staff
• Sorting
• Setting
• Shining
•Standardizing
•Sustaining
•Expansion areas to practice
5S activities
• Continue 5S
cycle
5S-KAIZEN
10/19/2023 By Samsher Singh chahal copyright 2023 38
39. Target of 5S
Targets of Five-S include:
Zero changeovers leading to product/ service diversification
Zero defects leading to higher quality
Zero waste leading to lower cost
Zero delays leading to on time delivery
Zero injuries promoting safety
Zero breakdowns bringing better maintenance
10/19/2023 By Samsher Singh chahal copyright 2023 39
40. Remember
5S implementation can improve both working
environment and the service content.
Go systematically to implement S1-S5:
• Sort necessary & unnecessary items;
• Arrange items according to work flow;
• Make workplace and tools shining (daily cleaning);
• Standardize “sort-set-shine” process; and
• Workers acquire positive attitude to sustain & improve quality of health
services.
10/19/2023 By Samsher Singh chahal copyright 2023 40
41. Wrap-up
• Positive attitude is very important for implementation of 5S activities
• It is not “Cleaning Campaign”
• 5S activities are to create good working environment through reduction of
“Muri”(overburden), “Mura”(unevenness), and “Muda”(waste)
• 5S can identify and reduce “abnormalities” and “waste”, improve “team work”,
“cleanness”, “safety” and “productivity”
• It is a basis of organization management
10/19/2023 By Samsher Singh chahal copyright 2023 41
42. Thank you for listening !
10/19/2023 By Samsher Singh chahal copyright 2023 42
Editor's Notes
5-S is literally five abbreviations of Japanese terms with 5 initials of S.
Convenient translation to English and Swahili similarly provides five initials of S.
This is the actual purpose of implementation of 5S activities. 5S is not a cleaning campaign, and possible to solve the issues mentioned here.