2. ATEC 4370
Project Management for Arts & Technology - I
Agenda
• Project Management
• The Iron Triangle
• Project Management from 50,000 Feet level
• Brief History and Timeline of Project Management
• Who is a Project Manager?
• Why Study Project Management?
4. ATEC
ARTS & TECHNOLOGY
PMBOK , 5th Edition
ATEC 4370
Project Management for Arts & Technology - I
What is a Project?
A Project can be defined as a temporary endeavor undertaken to create a
unique product, result or service.
Major Characteristics of a Project:
• Has an established objective
• Are Unique
• Are temporary in nature and have a defined life span with a beginning and an end
• Requires across – the – organizational participation
• Are completed when the project goals are achieved or it’s determined the project
is no longer viable.
• Involves doing something never been done before
• Has specific time, cost and performance requirements
5. ATEC
ARTS & TECHNOLOGY
PMBOK , 5th Edition
ATEC 4370
Project Management for Arts & Technology - I
Project Vs Operations?
An operation is different from a project in the following way:
• It does not create a unique product, service or a result.
• It does not have a definite beginning and an end.
6. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
Who is a Project Stakeholder?
According to PMI, the word Project Stakeholder refers to, ‘an individual, group,
or organization, who may affect, be affected by, or perceive itself to be affected
by a decision, activity, or outcome of a project. These stakeholders may be inside
or outside an organization which:
• Sponsor a project
• Have an interest or a gain upon a successful completion of a project
• May have a positive or negative influence in project completion
PMBOK 5th Edition
7. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
Some Examples of Project Stakeholders -
• Project Manager
• Project Sponsor
• Customer
• Business Partners
• Executive Managers
• Organizational Groups
• Vendors
• Functional Managers
• Project Management Office
• Consultants to the project
8. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
What is Project Management?
“Project management is the application of knowledge, skills, tools, and
techniques to project activities to meet the project requirements”.
In Simple words, Project Management brings together a set of tools and
techniques – performed by people – to describe, organize, and monitor the work
of project activities.
10. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
Project Management from 50,000 Feet level
Projects typically have identifiable phases and each phase and each phase has a
set of unique challenges for the project manage. If we view a project from the
highest level, five basic project phases can be identified:
• Initiating,
• Planning,
• Executing,
• Monitoring and Controlling, and
• Closing.
11. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
Phase 1: Initiation
• During this phase, the need is identified.
• An appropriate response to the need is determined and described. (This is
actually where the project begins!)
• The major deliverables and the participating work groups are identified.
• The team begins to take shape.
• Issues of feasibility (Can we do the project?) and justification (Should we do
the project?) are addressed.
12. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
Phase 2: Planning
• During this phase, project solution is developed in as much detail as possible.
• Intermediate work products are identified, along with the strategy of
producing them.
• Estimates are made regarding the amount of time and money needed to
perform the work and when the work is to be done.
• The question of feasibility and justification surfaces again, as formal approval
to proceed with the project is ordinarily sought before proceeding.
13. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
Phase 3: Execution
• During this phase, the prescribed work is performed under the watchful eye
of the project manager.
• Throughout this phase, the project team remains focused on meeting the
objectives developed and agreed upon at the outset of the project.
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ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
Phase 4: Monitoring and Controlling
• During this phase, progress is continuously monitored and appropriate
adjustments are made and recorded as variances from the original plan.
• The objective of this phase is to track, review and regulate the progress and
performance of the project; identify any areas in which changes to the plan
are required; and initiate the corresponding changes.
15. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
Phase 5: Closing
• During this phase, the emphasis is on verifying that the project has satisfied or
will satisfy the original need.
• The project customer accepts and uses the deliverables.
• Throughout this phase, the project resources are gradually re – deployed and
the project finally shuts down.
16. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
Project Management from 50,000 Feet (Cont…)
Managing a project typically includes, but is not limited to:
• Identifying requirements;
• Addressing the various needs, concerns, and expectations of the stakeholders in
planning and executing the project;
• Setting up, maintaining, and carrying out communications among stakeholders that are
active, effective, and collaborative in nature;
• Managing stakeholders towards meeting project requirements and creating project
deliverables;
• Balancing the competing project constraints, which include, but are not limited to:
– Scope,
– Quality,
– Schedule,
– Budget,
– Resources, and
– Risks.
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ATEC 4370
Project Management for Arts & Technology - I
https://www.projectsmart.co.uk/brief-history-of-project-management.php
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ATEC 4370
Project Management for Arts & Technology - I
Project Management History and Timeline…
• 2570 BC: The Great Pyramid of Giza Completed - Ancient records show there
were managers for each of the four faces of the Great Pyramid, responsible
for overseeing their completion. We know there was some degree of
planning, execution and control involved in managing this project.
• 1917: The Gantt chart Developed by Henry Gantt (1861-1919) - One of the
forefathers of project management, Henry Gantt, is best-known for creating
his self-named scheduling diagram, the Gantt chart. One of its first uses was
on the Hoover Dam project started in 1931. Gantt charts are still in use today
and form an important part of the project managers' toolkit.
20. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
• 1958: The Program Evaluation Review Technique (PERT) Invented for the U.S.
Navy's Polaris Project - The United States Department of Defense's US Navy
Special Projects Office developed PERT as part of the Polaris mobile
submarine-launched ballistic missile project during the cold war. PERT is a
method for analyzing the tasks involved in completing a project, especially the
time needed to complete each task and identifying the minimum time needed
to complete the total project.
• 1962: United States Department of Defense Mandate the Work Breakdown
Structure (WBS) Approach - The United States Department of Defense (DOD)
created the WBS concept as part of the Polaris mobile submarine-launched
ballistic missile project. WBS is an exhaustive, hierarchical tree structure of
deliverables and tasks that need to be performed to complete a project. Later
adopted by the private sector, the WBS remains one of the most common and
useful project management tools.
Project Management History and Timeline…
21. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
• 1969: Project Management Institute (PMI) Launched to Promote the Project
Management Profession - Five volunteers founded PMI as a non-profit
professional organization dedicated to advance the practice, science and
profession of project management.
• 1987: A Guide to the Project Management Body of Knowledge (PMBOK
Guide) Published by PMI - First published by the PMI as a white paper in
1987, the PMBOK Guide was an attempt to document and standardize
accepted project management information and practices.
• 2012: 5th Edition of PMBOK Guide Released - The fifth edition of the guide,
published in December 2012, provides guidelines, rules and characteristics for
project management recognized as good practice in the profession. Note:
sixth edition to be released this year (2017).
Project Management History and Timeline…
22. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
Who is a Project Manager?
• According to PMI, a Project Manager is a person assigned by the performing
organization to lead the team that is responsible for achieving the project
objectives.
• In general, the project managers have the responsibility to satisfy the needs:
task needs, team needs and individual needs.
• As project management is a critical discipline, the project manager becomes
the link between the strategy and the team.
23. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
Competencies of a Project Manager:
• Knowledge—what the project manager knows about project management.
• Performance—what the project manager is able to do or accomplish while
applying his or her project management knowledge.
• Personal—how the project manager behaves when performing the project or
related activity. Personal effectiveness encompasses attitudes, core
personality characteristics, and leadership, which provides the ability to guide
the project team while achieving project objectives and balancing the project
constraints.
24. ATEC
ARTS & TECHNOLOGY
ATEC 4370
Project Management for Arts & Technology - I
Interpersonal skills of a Project Manager-
• Leadership,
• Team building,
• Motivation,
• Communication,
• Influencing,
• Decision making,
• Political and cultural awareness,
• Negotiation,
• Trust building,
• Conflict management, and
• Coaching.
Everyone will work on projects
in life,
in classes, and
during your career.
Most aspects of life in general require
time management,
budgeting resources
relating to people
Classes often require projects – individual or team, and
knowing PM concepts can provide framework for
better final projects and grades and experience
Career – even as artists typically will be part of a team;
- animation and gaming are large teams
Understanding PM makes a better team member
More opportunities in a highly competitive field
More versatile therefore more valuable
More options within a career
