300.43 operation and usage of the orange county 800 m hz countywide coordinated communications ystem(cccs), bendix kink gph radio, (eoc) oa radio and uniden scanner

1. Number: 300.43
SUBJECT: OPERATION AND USAGE OF THE ORANGE COUNTY
800MHz COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM (CCCS), BENDIX KING GPH
RADIO, (EOC) OA RADIO AND UNIDEN SCANNER
Page: 1
Date: 4/16/14
Approved: Ryan Drabek, Director Revised:
I. PURPOSE
To establish a uniform procedure for the operation and usage of the Orange County 800
MHz (CCCS) radio system and emergency portable radios.
II. POLICY
The operation and usage of the Orange County 800 MHz (CCCS) radio system and
emergency portable radios must, at all times, remain in compliance with this policy. In
order to achieve maximum efficiency from the trunked radio system, operating
procedures have been established for all radio users. The practice of proper day-to-day
radio procedures will also make emergency radio actions routine and reduce confusion in
times of stress.
III. SCOPE
This procedure applies to all personnel at OC Animal Care authorized to operate and use
the Orange County 800 MHz (CCCS) radio system and emergency portable radios.
IV. FORMS
OC Animal Care Radio Repair Form
CEO / Office of Risk Management Facility Damage & County Property Loss Report
Unit / Radio Sign Out List
V. REFERENCES
Official Public Works or Law Enforcement Communications Handbook
Orange County Fire Authority Radio Channel and Operations Guide

2. Number: 300.43
SUBJECT: OPERATION AND USAGE OF THE ORANGE COUNTY
800MHz COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM (CCCS), BENDIX KING GPH
RADIO, (EOC) OA RADIO AND UNIDEN SCANNER
Page: 2
Date: 4/16/14
Approved: Ryan Drabek, Director Revised:
VI. DEFINITIONS
A. The Orange County 800 MHz (CCCS) radio system and emergency portable radios,
as it applies to OC Animal Care, are described as follows:
1. Motorola Astro Spectra Mobile Radio
2. Motorola XTS 3000 Portable Radio
3. Motorola XTS 5000 Portable Radio
4. Motorola APX 6000 Portable Radio
5. Motorola Astro Saber Portable Radio
6. Bendix King Portable Radio
7. Motorola Radius CP200 (OA/EOC) Radio
8. Motorola CommandPlus Dispatch Console
9. Motorola speaker microphone
B. “Portable Radio” means any of the above portable radios used by OC Animal
Care.
C. “Portable Radio” refers to OC Animal Care’s term “Pac-Set”.
D. “OA” stands for Operational Area.
E. “EOC” stands for Emergency Operations Center.
VII. PROCEDURE
A. Communication
1. All communications regardless of nature will be restricted to the
minimum practical transmission time.
2. Unit-to-unit and unit–to-dispatch tactical communications, when feasible, will be
conducted on the appropriate tactical talk-group:

3. Number: 300.43
SUBJECT: OPERATION AND USAGE OF THE ORANGE COUNTY
800MHz COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM (CCCS), BENDIX KING GPH
RADIO, (EOC) OA RADIO AND UNIDEN SCANNER
Page: 3
Date: 4/16/14
Approved: Ryan Drabek, Director Revised:
a. Silver North talk-group
b. Silver South talk-group
c. Silver Talkaround
3. All personnel reporting non- related traffic accidents or road hazards will utilize
Control One using TAN-CALL.
4. The emergency activation button on the XTS 5000 and APX 6000 portable radio
will be utilized in emergency situations only. The orange button on top of the
portable radio is pushed to hail Control One. If an accidental activation occurred,
press down on the orange button until a long tone is heard. Contact Control One
on TAN-CALL and inform them an accidental activation occurred.
5. When Field Officers and Sergeants are communicating on the Orange County 800
MHz (CCCS) radio system and emergency portable radios, the Officer and
Sergeant’s 5 digit radio call sign will be utilized at all times. This ensures OC
Animal Care Supervision and OC Animal Care Dispatchers are aware of the shift
and assignment the Officer or Sergeant is currently on. Administrative Managers,
Lieutenants and Chiefs will not utilize the 5 digit radio call sign and will continue
to use the 4 digit call sign assigned to them. Shift and assignment numbers are as
follows:
1: GSO Shift
2: AM Shift
3: PM Shift
4: Investigations Sergeant, Business Licensing Sergeants, Barking Dog Officers,
Operations Sergeants.
5: Licensing Canvassers
Example: (17-163), (17-229), (17-396), (17-4Sam4), (17-548)
B. Usage
1. All personnel are to pronounce words distinctly and unhurried.

4. Number: 300.43
SUBJECT: OPERATION AND USAGE OF THE ORANGE COUNTY
800MHz COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM (CCCS), BENDIX KING GPH
RADIO, (EOC) OA RADIO AND UNIDEN SCANNER
Page: 4
Date: 4/16/14
Approved: Ryan Drabek, Director Revised:
2. All personnel will be emotionless as possible on the air regardless of their
situation.
3. All personnel will attempt to make their voice as monotone as possible.
4. All personnel will be impersonal on the air and will not be amusing, funny or
entertaining. “Clicking” of the microphone or an “Open” microphone playing
music is strictly prohibited.
5. All personnel will not let anger or impatience be heard in their voice. The Federal
Communications Commission (FCC) forbids profanity and any extra or irrelevant
transmissions. Example: “Please” and “Thank You”.
6. All personnel’s communications will be professional in nature, concise and
completed as quickly as possible. Field personnel are expected to utilize proper
radio codes.
7. All ACO’s will give their major cross - streets when being contacted by the
Dispatch Services Officer (DSO) for calls.
8. All OC Animal Care personnel will adhere to the Federal
Communications Commission-Code of Regulations, Part 90, Private Land Mobile
Radio Service as provided in the Official Law Enforcement/ Public Works
Communications Handbook.
C. Maintenance
1. All personnel who are authorized to carry portable radios will immediately notify
the Watch Commander if the portable radio has become lost or stolen. A CEO /
Office of Risk Management Facility Damage & County Property Loss Report will
be completed by the person who lost the radio. The Watch Commander will then
take the appropriate measures to ensure that the Lieutenant in charge of the 800
MHz (CCCS) radio system deactivates the radio.

5. Number: 300.43
SUBJECT: OPERATION AND USAGE OF THE ORANGE COUNTY
800MHz COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM (CCCS), BENDIX KING GPH
RADIO, (EOC) OA RADIO AND UNIDEN SCANNER
Page: 5
Date: 4/16/14
Approved: Ryan Drabek, Director Revised:
2. All personnel are to complete the OC Animal Care Radio Repair Form for portable
radios that appear to be out of order with the following information:
a. Date:
b. Time:
c. Reported By:
d. Radio Number:
e. Date Radio Was Taken Out Of Service:
f. Radio Is In Need Of The Following Repair:
g. Delivered To Communications By:
3. The speaker microphone shall be attached to the portable radio at all
times. At no time will personnel remove the microphone from the
portable radio without supervisions approval.
D. Storage
1. All portable radios will be kept charged and locked in the appropriate
storage cabinets in the OC Animal Care Library.
2. Senior Animal Control Officers, Early AM ACO and the Grave Yard Shift Officer
(GSO) will keep their portable radios locked in the supply room/closet across
from the Lieutenant’s office.
3. At no time will OC Animal Care personnel keep and/or maintain a portable radio
in their personal locker, personal vehicle, residence or the ACO’s assigned county
unit.
E. Inventory
1. All personnel shall sign out their portable radio on the unit/ radio sign out list
located in the OC Animal Care squad room prior to their shift.

6. Number: 300.43
SUBJECT: OPERATION AND USAGE OF THE ORANGE COUNTY
800MHz COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM (CCCS), BENDIX KING GPH
RADIO, (EOC) OA RADIO AND UNIDEN SCANNER
Page: 6
Date: 4/16/14
Approved: Ryan Drabek, Director Revised:
2. Prior to the end of shift, all portable radios shall be placed back in the storage
cabinet in the OC Animal Care Library.
3. At the end of each shift, it will be the responsibility of the Watch Commander to
ensure that all portable radios are accounted for. The cabinet will then be locked
for the following shift/day. At no time shall the radio cabinet be open during the
course of any work shift.
F. Emergency Activation Button, Motorola radios
1. The Emergency Button on the Motorola portable and mobile unit radios is pressed
to activate when the radio operator is in distress and is unable to make verbal
radio contact with OC Animal Care Dispatch, or is unable to transmit an
Emergency Traffic message due to heavy radio traffic or other reason.
3. Activation of the Emergency Activation button produces a unit specific signal on
the dispatch console of Control One.
3. Operation of the Emergency Button requires that the radio is on a trunked talk-
group (Silver 1, Silver North, Silver South). It will not operate on any talk-
around channels or conventional repeater channels.
4. To activate the Emergency Activation Button, the radio user will press down on
the orange button on the top of the radio. The user will hear approximately 5
beeps and the front of the radio will display Emergency.
5. To deactivate the Emergency Activation Button, hold down on the Orange button
until the radio operator hears one long beep. The radio has now been reset.
6. If the radio user activates the Emergency Activation Button by accident, the radio
user will contact Control One via Tan-Call and will notify the dispatcher on duty
that it was an accidental emergency activation and the radio has been reset.

7. Number: 300.43
SUBJECT: OPERATION AND USAGE OF THE ORANGE COUNTY
800MHz COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM (CCCS), BENDIX KING GPH
RADIO, (EOC) OA RADIO AND UNIDEN SCANNER
Page: 7
Date: 4/16/14
Approved: Ryan Drabek, Director Revised:
G. EMERGENY PORTABLE RADIO OPERATIONS- BENDIX KING GPH
Bendix King GPH Fire Radio usage
1. Prior approval from the US Forest Service, Orange County Fire Authority, or Cal
Fire is needed before any transmission between OC Animal Care and the
appropriate agency is utilized. Refer to the Orange County Fire Authority Radio
Channel and Operators Guide for the appropriate group, tone and channel to
utilize for interoperability. The radio user can call the appropriate dispatch center
to obtain the correct group, tone and channel which is being utilized for the
incident.
2. The following instructions will be utilized when communication or monitoring of
a large scale incident with the US Forest Service, Cal Fire, or Orange County Fire
Authority is needed. Plain English communication will be utilized.
TOP PANEL:
Toggle Switches - To turn on the desired feature, make sure the toggle switch is
facing towards it.
LO/HI – HI= 5 watts of power LO=1 watt of power
SCAN= scan desired channels within the selected bank
PRI= Priority channel is now active
Channel select knob - 16 channels (no number bezel present). You must look at
the display to see what channel you are on.
Follows as priority channel

8. Number: 300.43
SUBJECT: OPERATION AND USAGE OF THE ORANGE COUNTY
800MHz COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM (CCCS), BENDIX KING GPH
RADIO, (EOC) OA RADIO AND UNIDEN SCANNER
Page: 8
Date: 4/16/14
Approved: Ryan Drabek, Director Revised:
FRONT PANEL:
CHANGING BANKS
Press # key
Press desired bank through the key pad
Press ENT
CHANGING SCAN LIST
Go to desired channel and press either ENT or CLR button to enter or clear the
channel within the list. You will notice a solid SCN in the display, this means the
channel selected is in SCAN.
CHANGING CTCSS TONES
Press the desired number on the key pad according to the California standard 16
CTCSS tones that are pre-programmed. You will notice a CG (Code Guard) in the
upper right corner of the display. This will let you know that you have selected a
CTCSS tone. If you have trouble hitting a repeater either try another Tone or hit
the 0 (zero) key. This will place the radio back to tone that may be already pre-
programmed. If a TONE is not desired, press the 0 (zero) on the key pad.
COMMAND GROUP (OCFA WILL PROGRAM AT AN INCIDENT)
To enter a channel in the Command Group go to the desired channel and press the
* (star) key. To remove a channel, hold the * key and press the # key. To delete
the entire Command Group press and hold the * key until you read in the display
CMND EMPTY.
LOCKING THE KEYPAD
To lock the keypad press and hold the FCN key until the display reads LOCKED.

9. Number: 300.43
SUBJECT: OPERATION AND USAGE OF THE ORANGE COUNTY
800MHz COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM (CCCS), BENDIX KING GPH
RADIO, (EOC) OA RADIO AND UNIDEN SCANNER
Page: 9
Date: 4/16/14
Approved: Ryan Drabek, Director Revised:
To unlock the keypad press and hold the FCN key until the display reads
UNLOCKED.
PROGRAMMING
WHEN PROGRAMMING AT AN INCIDENT, USE GROUP 15 ONLY!
USE ONLY THE FREQUENCIES THAT ARE ON THE INCIDENT
COMMUNICATIONS PLAN (ICS 205)
H. EMERGENY PORTABLE RADIO OPERATIONS - OA RADIO
OA Radio- Motorola Radius CP200 usage
1. The OA radio will be utilized in large incidents when communication
between EOC and EOC is required. The OA radio system operates in conjunction
with the Orange County 800 MHz (CCCS) radio system.
2. The following procedures will be utilized for monthly OA Radio System test
procedures conducted by Control One. Plain English communication will be
utilized.
Date: Monthly, 2nd
Tuesday, (0830 (OA-1), 0900 (OA-2) & 0915 (OA Admin)
which is OC Access.
Procedure:
1. Obtain the “EOC”/OC Access portable radio from the supply closet. The radio is
located on the lower shelf.
2. Turn the power/volume knob on (right knob). Make sure the channel selector
(left knob) is on channel 1 or 2.
3. Make sure selected volume is turned up.

10. Number: 300.43
SUBJECT: OPERATION AND USAGE OF THE ORANGE COUNTY
800MHz COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM (CCCS), BENDIX KING GPH
RADIO, (EOC) OA RADIO AND UNIDEN SCANNER
Page: 10
Date: 4/16/14
Approved: Ryan Drabek, Director Revised:
4. When your agency is called please respond stating: “OC Animal Care hears you
loud and clear”.
I. COMMAND VEHICLE (F350) RADIO USAGE
1. Motorola XTL5000 and Uniden Scanner instructions
Motorola XTL5000 radios:
To navigate between zones, press the button underneath the display word “Zone”
You will see the zone that the radio is currently on start to flash. Use the turn dial
(Mode Knob) to the right of the radio to navigate to the desired zone.
Once you have found the desired zone; press the home button on the left side of
the radio.
This will set the zone to the radio. Using the turn dial (Mode Knob), turn to the
desired talk-group.
Uniden Scanner:
The scanner is comprised of both Orange County talk-groups and conventional
Cal Fire (CDF) and United States Forest Service (Cleveland National Forest)
channels. The scanner must be in “Private Mode” (PVT) in order to scan the talk-
groups and conventional channels.
To scan all talk-groups and conventional channels, press the “Trunk” button. This
should be displayed in the upper right hand corner of the scanner. If not, press it
again until it’s displayed.
Using the laminated talk-group/conventional channel reference sheets, you can
press the “Hold/Resume” button, and by using the “Up and Down Arrows”, select
any desired talk-group. Note: the scanner must be in trunk mode.

11. Number: 300.43
SUBJECT: OPERATION AND USAGE OF THE ORANGE COUNTY
800MHz COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM (CCCS), BENDIX KING GPH
RADIO, (EOC) OA RADIO AND UNIDEN SCANNER
Page: 11
Date: 4/16/14
Approved: Ryan Drabek, Director Revised:
If a conventional channel is needed for monitoring, press the “Trunk” button until
trunk is no longer displayed. Using the “Up and Down Arrows” select the channel
that is desired. Cal Fire and USFS begin on channel 101.