This document provides an overview of project management concepts from an organization called SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE. It defines a project as a planned undertaking with predetermined objectives within constraints. Project management is managing tasks, resources, and objectives within budget and time constraints. The document outlines the project management cycle, requirements, core functions, and principles of procurement for project management. It discusses methods of procurement, contract monitoring, and components of a procurement contract.

1. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
PROJECT MANAGEMENT
ZAFAR IQBAL
Zi_agr@yahoo.com
SOCIAL CLUB OF PEOPLE’S EMPOWERMENT-SCOPE

2. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Acknowledgements:
“Project Management – Strategic Design and
Implementation” 4th Ed., by David I. Cleland and Lewis
R. Ireland, McGraw Hill
“Project Management, A Systems Approach to
Planning, Scheduling, and Controlling”, 6th Ed.
by Harold Kerzner, John Wiley & Sons, Inc,
New York, USA

3. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
What is a Project?
 A project is a planned undertaking which is
a set of interrelated and coordinated
activities designed to achieve certain
predetermined objectives within a given
budget and period of time.

4. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
What is Project Management?
 Project Management is the process of
planning, organizing and managing
tasks and resources to accomplish a
definite objective, usually within
constraints on time, recourses, or cost.

5. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Project Constraint Triangle
Project
Time
Cost

6. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
The Project Cycle Management
 A typical project has a
sequence of stages/phases
from inception to maturity. All
such stages/phases of the
project form the project cycle.

7. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
 Identification
 Preparation
 Appraisal/Evaluation
 Approval
 Implementation
 Monitoring (M&E)
 Completion
 Evaluation
Phases of the Project Cycle

8. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Project Management - Requirements
 Quantitative tools / techniques.
 Organizational structures.
 Organizational behavior.
 Clarity of project manager’s role, job
description and authority.

9. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Core Functions of Project Management
 Planning – What are we aiming for and
why?
 Organizing – What’s involved and Why?
 Directing – Who decides what and where?
 Motivation – What brings out the best
performance of people?
 Controlling – Who judges results and by
what standards?

10. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Successful Project Management!
Having achieved project objectives
 Within time
 Within cost
 At the desired technical performance level
 Effective & efficient use of recourses
 Within minimum or mutually agreed scope
changes
 Within the main framework of organization
 Within corporate culture and
 Accepted by the customer

11. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Management Pitfalls !
 Planning Errors
 Managing versus Doing
 People versus Task skills
 Ineffective Communications
 Time Management
 Cost/Resource Management
 Performance Management

12. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Principals of Procurement
 Provides a Macro Framework for:
 Procurement Planning
 Procurement Advertisement
 Qualification/Disqualification of Contractors
 Method of Procurements
 Opening, Evaluation & Rejection of Bids
 Acceptance & Award of Contracts
 Maintenance of Records and Freedom of Information
 Grievances Redressal

13. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Procurement Planning
 Contract Statement of Work (CSOW)
 Contract Work Breakdown Structure
(CWBS)
 Requirements for a year to be advertised
in advance
 Limitation on splitting or regrouping
 Generic Specifications
 Approval Mechanism to be in place

14. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Methods of Procurement
 Open competitive Bidding Principal method
 Single Stage. One Envelope procedure.
 Two Stage Bidding Process.
 Technical proposal without price for uniform
specifications.
 Price proposals on the basis of uniform technical
specifications.
 Two Stage two envelope bidding
 First stage Technical proposal & financial proposal
 Second Stage – Revised Technical proposal –
Supplementary financial proposal.
 Negotiated Tendering

15. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Alternate Methods of Procurement
 Petty Purchases
(upto Rs 10,000)
 Request for quotations
(upto Rs 40,000)
 Direct contracting
(Repeat Orders upto 15 % only)
 Negotiated Tendering.

16. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Opening, Evaluation & Rejection of Bids
 Public Opening of Bids
 Evaluation Reports to be given to all
Bidders
 Bidders Right to Represent – 10 Days
 Ban on Financial Negotiations
 Only Technical Negotiations allowed

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EMPOWERMENT-SCOPE
Other Provisions
 Lowest Evaluated Bidder to get the Contract
 Full Records to be Maintained for a minimum
period of Five (5) Years
 Integrity Pacts
 Grievances Redressal
 Within the Company
 2nd Tier Grievance Redressal
 Ombudsman
 Judicial Recourse

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EMPOWERMENT-SCOPE
Monitoring of Public Procurements
 Internal Pre/Post Audit Procedures
 Audit by the Auditor General
 Monitoring by the Authority
 Procurement Audits by Private Sector
Auditors

19. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Procurement Contract
 Legal Document
 Contract Law
 Contract Negotiations
 Contract Signing
 Contractual Obligation
 Various Clauses of the Contract
(Termination, Force Majure, etc.)

20. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Thank You !