2. What do we do to earn money?
Drafting Design/Engineering
Piping
Structural Steel
Pressure Vessels
Land Mark Projects
- Metso CPP Pulp and Paper Plant (2009)
-APS 3442 Slop/Flash Treater (2012)
-APS 3464 Cheleken Facility (2012)
-Jack Fish 3 LACT, Canada (2013)
Multi-Discipline, Multi-Services
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13. Is Procyon a MNC?
• Look around you.
• Is a MNC so appealing?
– Management
• Fair, Scientific, Global best practices, Believes and Supports Team Member growth, takes
risks
– Corporate Culture
• Respect, Courtesy, Equality ,Ethical, Accountability, Honesty and Integrity,
Communication
– Work Environment
• Best People (you), Work Methods, Infrastructure, Tools, team work
– Clients/Projects
• Global clients, projects work standards
– Compensation
• Best in Industry
• Fair and transparent assessment practices
– Training and Development
• Commitment to training
• Training Tools, effectiveness
You evaluate, You decide!
17. Business Strategy
• 90% Outsourcing till end of 2015
• 60% Outsourcing beginning of 2016
• 40% Outsourcing to remain constant
• Find-Recruit-Train-Assess-Train-Use
• Do or Die in Quality
• Vendor Sourcing and Development
• Core members retention
• Multidiscipline Team
• Optimal Overheads
• Team Member Owners (Future)
18. Growth Strategy
• Capacity Growth (Manhours)
• Capability Growth (Horizontal and Vertical)
• Continuous Improvement
– Quality
– Training : Zero to billing and Effectiveness
– Management Practices
– Weed out "கலை" எடுத்தல்
19. How you guys fit in
Unit Manager
Team Lead
(Balaji)
Team Lead
(Bhaskaran)
Team Lead
Asst Manager
(Santhosh)
VENDORS
2016 Plan
20. Current Org Chart (May 2014)
Siva, age 37
CEO, Procyon
Shareholder
Project Manager
Lead Designer
Lead Draftsman
Marketing Manager
HR Manager
Accounts Manager
Education: DME – 1995 (First Class, Distinction)
BE (CEG Anna University Campus) Discontinued in 2nd Year
11 years work experience in
-Ashok Leyland, TVS Suszuki, LML Vespa, Ministry of Defence Govt of India
-8 Years with Procyon
21. Current Org Chart (May 2014)
Sasi, age 39
Shareholder, Procyon
Facilities Manager
Admin Manager
LIC District Manager CM
Education: DME – 1995 (First Class)
BBA , MBA
Past Experience : Piping Designer in Epoxy Engineers India Ltd
22.
23. Appointment
• Offer Letter
• On Acceptance Offer Letter becomes
Appointment Letter
• New Team Member Data Sheet/Certificates
• Identity Card
• Email ID
• Business Card
• Entry in Attendance/Lave Balance Register
• Time Sheet
• Quarterly Plan/Assessment Sheet
24. Produce, Manage or Develop
• Available Hours = Booked Hrs + Non Booked Hrs
• Booked Hours = Billable Work + Non Billable Work
– Non Booked Hours should be Zero (Resp = Santhosh)
– Billable work (Resp = Siva) depends on your capability and
project inflow
– Non Billable Work (Resp = Santhosh)
• Management
• Training and development
• Support Functions (Document work, purchasing)
25. Working Hours leave and Holiday(1/3)
• Regular Working Hours
– Mon to Friday : 8.00 a.m till 4.30 p.m with 30 minutes lunch recess
(unpaid)
– Saturday :8.00 till 12.00 a.m (or take Saturday off by working from 8.00
a.m till 5.30 a.m Mon-Friday)
• Tea Breaks
– Two breaks allowed (paid) 15 minutes each
• Weekly Holiday
– Sunday
• National Holidays and Festivals
– As per minimum mandatory list of government (around 4+5 Days)
– All National holidays are paid
– Festival Holidays are paid only after 30 days of employment in a 9o days
period
26. Working Hours leave and Holiday(1/3)
• Regular Working Hours
– Mon to Friday : 8.00 a.m till 4.30 p.m with 30 minutes lunch recess (unpaid)
– Shifts may happen, be prepared
• Tea Breaks
– Two breaks allowed (paid) 15 minutes each
• Weekly Holiday
– All Sundays and 2nd Saturday and 4th Saturday
• National Holidays and Festivals
– As per minimum mandatory list of government (around 4+5 Days)
– All National holidays are paid
– Festival Holidays are paid only after 30 days of employment in a 9o days period
• Extraordinary Leave
– Election (Parliamentary and Legislative)
– Important Cricket Matches (see page 3)
27. Working Hours leave and Holiday(2/3)
• Leave
– Casual Leave: (Complying with Chapter VI, Section 25, 1.b of The Tamil Nadu Shops and
Establishments Act , 1947)
• Leave to be applied in proper format
• Except in dire circumstances leave application to be submitted 48 hours before (excluding Sundays and
holidays) . In dire circumstances intimation, communication should reach the immediate supervisor within one
hour from the start of the work day. Emergency situations can be considered under the discretion of the
immediate supervisor.
• Cannot be combined with any other leave.
• 1 day credited in leave balance for every 20 days worked (12 days in a year)
• Casual Leaves lapse on Last day of December every year, any remaining leave is not carried over nor a payment
is made in lieu
– Sick Leave: (Complying with Chapter VI, Section 25, 1.a of The Tamil Nadu Shops and
Establishments Act , 1947)
• Leave to be intimated within 1 hour from start of the work day. Emergencies and dire circumstances can be
considered.
• Sick Leave of more than 2 days needs Doctors certificate advising rest from work.
• Sick leave of more than 5 days needs doctors certificate advising rest from work. and fitness certificate.
• 1 day will be credited in leave balance for every 20 days worked (12 days in a year)
• Sick Leaves lapse on Last day of December every year, any remaining leave is not carried over nor a payment is
made in lieu
• 50% of unavailed sick days can be carried forwarded to the next year.
• Sick leave can be credited in advance (On first day of January) after 240 days of continuous service.
28. Working Hours leave and Holiday
– Earn Leave (Complying with Chapter VI, Section 25, 1 of The Tamil Nadu Shops and
Establishments Act , 1947)
• An Team Member will be eligible for earn leave after continuous service of 240 days
• 1 day credited in leave balance for every 20 days worked (12 days in a year)
• Leave to be applied in advance by fifteen days in proper format
• Earn leaves balances if any should be consumed within January 24th of every year. Failing which the
earn leaves will be automatically converted to cash and given with salary of the next month.
• Earn leaves cannot be taken more than 3 times in a calendar year
– Extra Ordinary Leave Rules (company discretion and rules)
• Election Day: Half a day paid leave is available on State Legislature election or Parliament Election or
bye elections provided Leave application is submitted 48 hours before. This leave will be treated as
EOL (Extraordinary Leave)
• Bandh: No leave of absence is allowed on bandh except for government ordered Bandh or curfew . It
is the responsibility of the Team Member to assess his own safety during his commute from his place
of living to his place of work.
• Cricket Match : Extra ordinary Leave is applicable cricket matches played by India or Chennai (not for
test match) on the day of the match or the following day (for day and night matches) as per following
rules;
– Can be availed for World Cup in which India plays in Semi Final,Final
– 20-20 annual cup Match final if played by Chennai Super Kings
– Any final match where India plays Pakistan
29. Cessation of Employment (1/3)
• Resignation
– No notice needed during 90 days probation on
either side
– Need one month written notice or one month pay
on either side.
– Any pay/wages will be paid after settling all dues
within 30 days from the date of last day of
working.
– Must attend an “exit interview”
30. Cessation of Employment (2/3)
• Termination
– No notice needed during 90 days probation on either
side
– Will be given one month written notice or one month
pay on either side.
– Reasons/Grounds for termination (after probation)
• Under performance for any two quarters in one year
• Inappropriate work place behavior (3 chances will be given
to rectify)
• Unlawful activities: Violence, Threat, Intimidation, Sexual
Harassment, Theft, Violating Confidentiality Agreements
• Insufficient notice and failure to report during layoff/others
31. Layoff (1/2)
• This is a special clause to the contract of
employment which you agree.
– In case of shortage of billable work for more than
30 days the company may at its discretion layoff
all or some team members with 50% salary for
50% attendance.
– The laid of team member should report to his
place of work every day at the beginning of work
during the layoff. Failure to report with sufficient
notice and cause will result in termination
32. Layoff (2/2)
– During layoff the Team Member will not take
employment with another company or
establishment which provided one or more of the
same service of our company.
– Similarly during layoff the company will not recruit
another Team Member in place of the laid of Team
Member
– There is no limit to the lay off period and the end
of layout and resume of normal employment will
be at the discretion of the company
33. Retrenchment
• In terms of long term employment unavailability due
to shortage of work or financial problems. A team
member may be retrenched with a notice of 30 days
with an additional pay as follows
Continuous Service Provided Retrenchment Compensation
< 240 days (Less than 1 year) 15 days pay
240 to 480 days (1-2 Years) 30 days pay
481 to 1200 days (3-5 years) 60 days pay
More than 5 years less than 10
years
90 days pay
More Than 10 years 120 days pay
34. Responsibilities of All Team Members
• Should maintain a one page Work Diary
• Time sheet to be filled in before leaving for
the end of the day
• 100% check your own work at all times(no
excuses)
• Develop multi-disciplined capabilities and
work multi discipline
35. Disciplinary Action
- ERRORS, OMISSION
- Lack of Common Sense, Logical Deduction
- Improper, unsafe Conduct, Behavior at work
• 1. First error or omission - First Warning in writing for critical mistake
• 2. Second error or omission within 1 year - second Warning in writing for critical
mistake and 1 day suspension with pay.
• 3. Third error or omission within 1 year - Third Warning in writing for critical
mistake and 2 day suspension with pay.
• 4. Fourth error or omission within 1 year - 1 Week suspension without pay.
• 5. Fifth error or omission within 1 year - 1 Month suspension without pay.
• 6. Sixth error or omission within 1 year - Termination with 1 month notice.
• (1 year from DOJ)
• 7. Any time during the career is suspended three times, fourth time is termination.
36. What is meant by “multi-discipline”?
• Do all what we are doing to earn money
• Multi-Discipline and Multi-Services
37. Work place behavior - Culture
• Values
• Vision
• Norms
• Working Language
• Systems
• Symbols
• Beliefs
• Habits
Why culture is important to an organization?
- How the business conducts and
behaves depends on its culture.
e.g: Members call each other by first name
e.g: not interrupting while the other person
talks
e.g. Not shaking the head (body language)
e.g. Always on time
38. Work place behavior - Rules
• Address every one by first name
• Responsibility of communication and intimation
• Cleanliness
• Safety and Health
• Environmental
39. Assessment/Increments/Promotions
• Quarterly Assessment Periods
– Jan, Feb, Mar
– Apr, May, Jun
– Jul, Aug, Sep
– Oct, Nov, Dec
• Plan – Review
• 5 Point Rating Scale
• Pre Agreed Targets/Increments/Promotions
• Annual Pay Increase (Start of Jan) of based on Govt of India
published Annual inflation rate during November.
• To be eligible for annual pay increase a minimum 240 day
continuous service is required
40. Road Map Till March 2014
• Development
– Piping Design/Drafting using CADWorx (when?)
• Should able to redo HT-TN Skid
• Should be able to redo APS3442
– Piping Spool drawings using Acorn Pipe (when?)
• Should be able to redo N16
• Should be able to redo JF3 PII
– Structural Drawings QC (when?)
• Should be able to check QC for JF3 STRU 1 and JF3 STRU 2
• Billable Work
– Current billable work :
• Piping Spools QC
• Structural Drawing QC
• Project Management/QC for MGDEC Piping
