Session no. 5 roles and responsibilities in safety management system

SMS Course for Senior Management 115 / 142
Development and Course Improvement
Session No. 5
Roles And Responsibilities In
Safety Management System

• At the end of this Session trainees will be
able to Identify and describe organizational
structures; explain how to define lines of
authority through organizational charts;
make recommendations for SMS personnel
& their responsibilities at their
organization(s).

Terminal Objectives
• Determine an organization’s structure for Safety
Management including lines of communication
and authority.
• Define safety accountabilities for all involved
with the safety management function.
• Define the responsibilities for managing the
safety management system and determine the
hierarchical levels where the responsibilities
would have to be carried out within the
organisation.

Session Content
• Management Commitment And Responsibility
• Appointment of key safety personnel
• Responsibilities of Safety Manager
• Safety Support Staff
• Safety Review Board SRB
• Safety Action Group SAG
• Senior managers
• Line managers
• Employees

Roles And Responsibilities In Safety
Management System
• An important concept
in an effective safety
management system
(SMS) is that it is not
the sole responsibility
of the company's
safety office - it is the
responsibility of
everyone within the
company.
•
Senior Managers
• Senior managers are
responsible for establishing
and maintaining the SMS.
Line Managers
• Line managers carry out the
instructions of senior
management.
Employees
• Employee acceptance of the
SMS and safety programs is
essential for success.

Safety Accountabilities
Safety Review
Board (SRB)
Safety Action
Group(s) (SAG)
Accountable
Executive
Head of
operations
Flight Safety
Officer
Safety Services Office
Head of
Maintenance
Maintenance
Safety Officer
Head of other
Areas

Safety Accountabilities
Safety Review
Board (SRB)
Safety Action
Group(s) (SAG)
Accountable
Executive
Head of
operations
Flight Safety
Officer
Head of
Maintenance
Maintenance
Safety Officer
Head of other
Areas

The safety office
Corporate functions
Advising senior management on safety
matters.
Assisting line managers.
Overseeing hazard identification systems.

Responsibilities of Safety Manager
The safety manager is a responsible individual
and focal point for the development and
maintenance of an effective safety management
system.
• Advising senior management on safety matters.
• Assisting line managers.
• Overseeing hazard identification systems.
• Accountable individual and focal point for the
development and maintenance of an effective
safety management system.

Responsibilities of Safety Manager
• Manages the SMS implementation plan.
• Facilitates hazard identification, risk analysis and
management.
• Monitors the effectiveness of corrective actions.
• Provides periodic reports on safety performance.
• Maintains safety documentation.
• Plans and organizes staff safety training.
• Provides independent advice on safety matters.

Safety Support Staff
• Data Monitoring & Analysis.
• Safety Report Database Maintenance &
Risk Management.
• Safety Audit.
• Safety Communication (Safety
Magazine, Intranet Etc).

Safety Review Board SRB
Safety Review
Board (SRB)
Safety Action
Group(s) (SAG)
Accountable
Executive
Head of
operations
Flight Safety
Officer
Head of
Maintenance
Maintenance
Safety Officer
Head of other
Areas

Safety Review Board SRB
• The Safety Review Board (SRB) is a high level committee
which considers strategic safety functions.
• The Board should be chaired by the Accountable Manager
and should normally include the senior management of the
organization.
• Membership of the Board and frequency of meetings should
be defined.
• Directors of the organisation may be included in the SRB.
• The SRB ensures that appropriate resources are allocated
to achieve the established safety performance and gives
strategic direction to the safety action group.

The SRB monitors:
(a) Safety performance against the safety policy
and objectives;
(b) Effectiveness of the SMS implementation plan;
(c) Effectiveness of the safety oversight of sub-
contracted organizations;
(d) Necessary corrective or mitigating actions are
being taken in a timely manner;
(e) Effectiveness of the organisation’s safety
management processes.

Safety Action Group SAG
Safety Review
Board (SRB)
Safety Action
Group(s) (SAG)
Accountable
Executive
Head of
operations
Flight Safety
Officer
Head of
Maintenance
Maintenance
Safety Officer
Head of other
Areas

Safety Action Group SAG
• A safety action group should be established as
a standing group or as an ad-hoc group to
assist or act on behalf of the SRB.
• The Safety Action Group (SAG) reports to and
takes strategic direction from the SRB.
• It is comprised of managers, supervisors and
staff from operational areas.
• Membership of the Group and frequency of
meetings should be defined.
• The Safety Manager may also participate in the
SAG.

The SAG oversees and reviews:
(a) Operational safety of the safety risk
management processes;
(b) Appropriate resolution and mitigation of
identified risks;
(c) Assessment of the impact on safety of
operational changes;
(d) Implementation of corrective action plans;
(e) Corrective action is achieved within agreed
timescales;
(f) The effectiveness of previous safety
recommendations and safety promotion.

Management System
Senior
managers
• Senior
managers
are
responsible
for
establishing
and
maintaining
the SMS.
Line
managers
• Line
managers
carry out
the
instructions
of senior
manageme
nt.
employees
• Employee
acceptance
of the SMS
and safety
programs is
essential
for
success.

Management System
Senior Managers
Senior managersare responsible for establishing and maintaining
the SMS. Their roles and responsibilities include:
• Establishing levels of acceptable risk;
• Establishing safety policy;
• Establishing safety performance goals that are in line with other
companygoals and help set a direction for improvement;
• Allocating sufficient resources;
• Overseeing system performance; and,
• Modifying policies and goals, as necessary.

Management System
Line Managers
Line managers carry out the instructions of senior management by:
• Implementing safety programs;
• Ensuring that staff receives safety training;
• Ensuring that staff has, and uses, safety equipment;
• Enforcing safety rules;
• Including safety in performance reviews;
• Providing safety coaching to staff;
• Monitoring staff safety performance; and,
• Conducting incident investigations.

Management System
Employees
Employee acceptance of the SMS and safety programs is essential
for success and can be achieved by having employees:
• Help develop and establish safety programs;
• Participate on safety committees;
• Follow established procedures and not take short cuts;
• Assist in investigations;
• Report hazards and incidents; and,
• Provide feedback to managers.

MANAGERS WILL CONSTANTLY BE PRESENTED WITH CHOICES.
IT IS THESE CHOICES THAT DETERMINE OUTCOMES, BOTH
POSITIVE AND NEGATIVE.
TEACH THEM HOW TO MAKE BETTER, INFORMED CHOICES.

In this Session we will look at some other abnormal situations of
the Pressurization System.
This is an example of an abnormal procedure.
The aircraft is in cruise and all systems are working normally.
NATIONAL AIRLINES SMS VIDEO

Session no. 5 roles and responsibilities in safety management system

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