This slide deck aims to: - Help you understand SharePoint's value as a DAM system - Compares the features of SharePoint with those provided by DAM software

1. resourcespace.com
Managing files with
SharePoint?
You could do more
with DAM
A ResourceSpace guide

2. resourcespace.com
About SharePoint
• SharePoint, Microsoft’s collaborative platform is
also often used as a file sharing tool
• Are we using it to upload and store assets
because it’s on our desktops, rather than for its
merits in file management?

3. resourcespace.com
• SharePoint provides a
hub where different
teams from within the
same organisation can
obtain permission to
access each other’s
material
What is SharePoint?

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Can SharePoint compete with
DAM solutions?
• Digital Asset Management (DAM) software has
been built for creating, storing, optimising and
distributing files (images, videos, and documents)
• It provides a feature rich experience beyond the
performance and simplistic tasks offered by
SharePoint

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So you’re using
SharePoint?

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Why use SharePoint?
• SharePoint is a popular workspace tool that
facilitates collaboration amongst teams
• At first glance, it may appear to have the
attributes of a DAM system
• As a Microsoft product, your organisation may
have embraced the platform for ease of
implementation

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Benefits of SharePoint?
• It offers basic file storage capacity
• Helps companies connect departments together
• The document library stores, organises and shares
assets
• Can be accessed via a web browser on a variety of
devices

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• Does this make it a
DAM system? The
answer is technically,
no.
Is SharePoint a DAM system?

9. resourcespace.com
Why SharePoint is not a DAM
• SharePoint allows you to undertake the basic file
saving, viewing and sharing ability of DAM
• But it is not solely built around these
requirements, unlike specialist DAM software

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How does
SharePoint measure
against DAM?

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SharePoint against true DAM
• SharePoint did not enter the marketplace as a
true DAM system
• Sharing some of the same abilities, it possesses a
separate set of core functions
• These can be used alongside, rather than in
replacement of a pure DAM

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Bringing SharePoint in line with
a true DAM
• This takes investment in both time and resources
• Functionality can be increased but requires
extensive configuration

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• To calculate
SharePoint’s value as a
DAM system, let’s
create a comparison
with the features
provided by DAM
software
SharePoint’s value as a DAM system

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File size and type
• A DAM system is designed to deal with content
rich, large files such as photographs and videos
• Allows you to work with assets that are hundreds
of GB in size, across all formats
• SharePoint imposes a restriction of only 10GB for a
file upload and supports fewer formats

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Usability
• SharePoint can take longer to get to grips with
than your average DAM solution
• With DAM, you can be up and running on a simple
system in minutes
• If not already in use, SharePoint presents a large
scale implementation project

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Customisation
• A DAM system can be customised to meet the
requirements of your business
• The interface can be branded to match the design
of your company
• SharePoint needs a high level of development to
offer personalised designs for login screens and
email templates

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Summary

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Summary - SharePoint
• Carries out some of the same functions as a DAM
• However cannot stand alone as a DAM in its own
right
• Lacks capabilities such as converting sizes and
formats and managing advanced metadata
• May suit those looking to handle and share a small
amount of original files
• Core functions can complement a DAM system

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Summary – DAM Software
• Batch process and enhance photographs, videos
and documents
• Manage assets in a robust way and take asset
creation and security seriously
• A pure DAM is the best possible solution

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Full White Paper

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Full White Paper
• Interested to learn more? Download the full white
paper: Managing files with SharePoint? You could
do more with DAM.
https://www.resourcespace.com/download?wp=5

22. resourcespace.com
About
ResourceSpace

23. resourcespace.com
About ResourceSpace
• ResourceSpace is web-based Digital Asset
Management software
• Convenient, productive and easy to use solution
for organising and sharing files
• Improves efficiency, encourages collaboration, and
frees up time and resources

24. resourcespace.com
About ResourceSpace
• Fully customisable with highly beneficial features
• Open source software, meaning there are no
license fees to pay or vendor lock-ins
• To get started, visit:
http://www.resourcespace.com/trial

25. resourcespace.com
Contact us
www.resourcespace.com
United Kingdom: 01367 710 245
International: +44 1367 710 245