This slide deck aims to help you: - Identify the right time for making the move to DAM software - Examines six common problems and situations - Get an insight into how you can see real savings for schedules and costs

1. resourcespace.com
6 signs you need
DAM software
A ResourceSpace guide

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• Implementing a
centralised system for
storing and sharing
assets, saves time,
money and allows your
creatives to do what
they do best
Digital Asset Management (DAM)
software

3. resourcespace.com
Digital Asset Management (DAM)
software
This slide deck aims to help you:
• Identify the right time for making the move to
DAM software
• Examines six common problems and situations
• Get an insight into how you can see real savings
for schedules and costs

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Red Flag 1: Time wasted searching for
assets in emails, folders and drives
• With items stored across shared departmental
drives, individual desktops, cloud storage
• Time is often lost hunting for the asset you need
in your inbox or checking through endless folders

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Red Flag 1: DAM Solution
• Use a central hub for all assets brings everything
together in one place
• Save time by tracking down, retrieving and
distributing content in a more streamlined way
• Implement a centralised system for storing and
sharing assets saves time and money

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Red Flag 2: Producing or buying new
content instead of recycling assets
Is your team spending time generating, purchasing
and re-creating duplicate content?
• DAM software could provide you with the shortcut
you need
• Files can be repurposed in new ways resulting in
fewer errors and reduced production costs

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Red Flag 2: DAM Solution
• DAM software allows you to maximise your files
by making use of assets that already exist
• Ensuring they’re used by the utmost amount of
people

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Red Flag 2: DAM Solution
DAM software will help you to:
• Access your back catalogue of previous work
• Browse previous work that could be re-used
• Save time and money on producing imagery, video
and documentation from scratch
• Generate optimal ROI- employees can use
materials that have been purchased or produced

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Red Flag 3: Campaigns and branding
are lacking consistency
• Using out of date logos, differing versions of
content or wrong promotional material can dilute
your brand
• It’s important to monitor assets that are available
to staff and how they’re being used

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Red Flag 3: DAM Solution
DAM software allows you to:
• Control individual access to all previous work
• Make sure only updated logos, promo material,
and the right corporate documents are used
• Keeps all marketing efforts on-brand

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• It can be a struggle to
find work in progress
started by a colleague
• Workflow
redundancies can
creep in
Red flag 4: Miscommunication
between creative teams

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Red flag 4: DAM Solution
With DAM software:
• All team or project members have access to
the same shared resources
• Remote workers can access files produced
and referenced by their colleagues
• Miscommunication is minimised as everyone
works from the same assets and system

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• Working on other tasks
from time to time can
remove focus from our
preliminary objectives
and drain precious
hours from our busy
schedules
Red flag 5: Excess admin procedures
are slowing productivity

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Red flag 5: DAM Solution
• DAM software can aid with or automate a variety
of time-consuming tasks
• Spend less time on the admin involved in locating,
editing and distributing files
• Teams can devote their energies to their primary
goals, building strategies and driving revenue

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• In today’s
unpredictable climate,
it’s more important
than ever to make sure
files are backed up,
and stored securely
Red flag 6: Spending too much
money on file backup and security

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Red flag 6: Spending too much money
on file backup and security
• This can lead to an array of security and file
protection products, resulting in spiralling costs
• Wouldn’t it be better to know that everything was
stored safely in a centralised hub to which you
could control access?

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Red flag 6: DAM Solution
• DAM software stores files safely in one secure
centralised nucleus
• You retain authority over allocating permission,
safeguarding restricted or sensitive assets
• Central repositories can be easily backed up with
SaaS software

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Summary

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Summary – Key Features
Here are some of the key features of DAM software:
• Allows, encourages and facilitates collaborations
• Improves ability to find a range of files
immediately
• Reduces project miscommunications and
inconsistencies in branding

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Summary – Key Features
• Share assets easily, with control over who can
view files and for how long
• Cuts time and resources spent on additional
admin
• Keeps important files in a safe, secure and
controlled digital environment

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Full White Paper

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Full White Paper
• Interested to learn more? Download the full white
paper: 6 signs you need DAM software:
https://www.resourcespace.com/download?wp=1

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About
ResourceSpace

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About ResourceSpace
• ResourceSpace is web-based Digital Asset
Management software
• It is a convenient, productive and easy to use
solution for organising and sharing files
• Improves efficiency, encourages collaboration, and
frees up time and resources

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About ResourceSpace
• Fully customisable with highly beneficial features
• Open source software, meaning there are no
license fees to pay or vendor lock-ins
• To get started, visit:
http://www.resourcespace.com/trial

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Contact us
www.resourcespace.com
United Kingdom: 01367 710 245
International: +44 1367 710 245