Importance of Minutes August 2012

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Writing minutes is important and necessary for any organization of any size. Their use is valuable not only to members but also to the legitimacy of the organization.

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Importance of Minutes August 2012

  1. 1. Minutes Jacqueline Marazzi CA NU CHI Unit August 22, 2012 jm.prp15@gmail.com
  2. 2. Minutes… why we need them Organization action records Organization permanent records Member’s right to ask for the minutes Presiding officer’s guide for agendas Litigation if any.
  3. 3. Minutes… preparation to take minutes Arriveon time and perhaps earlier than meeting time to take minutes Use agenda as a guideline Include only actions taken, no verbiage Ask presiding officer when clarification is needed not the members.
  4. 4. Minutes – how to write them? Finalize the minutes as soon as the meeting is over or the day after the meeting. Only actions taken are entered in the minutes. Clear sentences only. Motions must be complete and clear as to the intent. Edit, correct spelling and read them again within a day.
  5. 5. Minutes… format follows the agenda Call to order Minutes approval Officers report Unfinished business New Business Announcements Signature
  6. 6. Minutes…what to do with them? Send copy to the presiding officer timely After the presiding officer has reviewed them send them to the board members and/or members depending on the organization Have organization minutes with you at every meeting Minutes are permanent records and must be kept in a safe place

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