Minutes Jacqueline Marazzi CA NU CHI Unit August 22, 2012 firstname.lastname@example.org
Minutes… why we need them Organization action records Organization permanent records Member’s right to ask for the minutes Presiding officer’s guide for agendas Litigation if any.
Minutes… preparation to take minutes Arriveon time and perhaps earlier than meeting time to take minutes Use agenda as a guideline Include only actions taken, no verbiage Ask presiding officer when clarification is needed not the members.
Minutes – how to write them? Finalize the minutes as soon as the meeting is over or the day after the meeting. Only actions taken are entered in the minutes. Clear sentences only. Motions must be complete and clear as to the intent. Edit, correct spelling and read them again within a day.
Minutes… format follows the agenda Call to order Minutes approval Officers report Unfinished business New Business Announcements Signature
Minutes…what to do with them? Send copy to the presiding officer timely After the presiding officer has reviewed them send them to the board members and/or members depending on the organization Have organization minutes with you at every meeting Minutes are permanent records and must be kept in a safe place