covid contigency plan sample

1. Department of Education
Region VIII
Maasin City Division
Maasin District II
Ma.Clara Integrated School
Ma.Clara, Maasin City
COVID-19 Contingency Plan for
S.Y. 2021-2022
School Preparations for the
Limited Face to Face
S.Y. 2021-2022
2
October
2023
1

2. Assessing Vulnerabilities and Risk: Target Population (School
Personnel)
Name Position Age Underlying Health
Conditions
Risk Probability (High
Risk, Medium Risk, Low
Risk
Judith D.Altiveros Principal II 59 None Low Risk
Adrinor Niña Mancera SST-III None Low Risk
Austrianne O.Arias SST-III None Low Risk
Arlyn T. Cesista
Monilyn M.Condat
SST-I
SST-I
None
None
Low Risk
Low Risk
Felipe R.Sanchez Jr.
Edgar Melon
SST-I
School
Security
None
None
Low Risk
Low Risk
High Risk = Immunocompromised, pregnant women, with underlying health problems such as diabetes, kidney disease, and
above 60 yrs.old.
Medium Risk = School Personnel who always reports to school; Teachers that delivers modules to the community without
proper PPEs and the like.
Low Risk = School Personnel under WFH and alternative work arrangements; with PPEs during the distribution, retrieval
and disinfection of modules, observes physical distancing and hand-washing and other safety protocols.

3. Assessing Vulnerabilities: Target
Population (Learners)
Grade Level and
Section
Class Adviser Total
Number of
Learners
Number of Learners
Staying in identified
COVID-19 infected
puroks. ( as of
Nov.2020 )
Grade 7-Molave Monilyn M. Condat 40 0
Grade 8 Adrinor Niña
Mancera
32 0
Grade 9 Felipe R. Sanchez
Jr.
35 0
Mathematics/Scie
nce Teacher
Austrianne O.Arias - -
TLE/ESP Teacher Arlyn T. Cesista - -

4. Assessing Capacity and Resource Gap
Items Presence (
available,
functional
,
observed)
Absence (not being
followed by school
personnel and
stakeholders,
facilities ,equipment
and human resource
are not available or
lack necessary
skills)
Remarks
1. With existing COVID-19
safety protocol observe by
all school personnel and
stakeholders
∕
2. With functional WASH
facilities in school and near
the Entrance
/ Handwashing
facilities are
inside school
campus.

5. Assessing Capacity and Resource Gap
Items Presence (
available,
functional
,
observed)
Absence (not being
followed by school
personnel and
stakeholders,
facilities ,equipment
and human resource
are not available or
lack necessary
skills)
Remarks
3. Teachers and other
school personnel were
provided with PPEs
∕
4. Teachers and other
stakeholders understand and
follow the safety protocol
imposed by the school.
/

6. Assessing Capacity and Resource Gap
Items Presence (
available,
functional
,
observed)
Absence (not being
followed by school
personnel and
stakeholders,
facilities ,equipment
and human resource
are not available or
lack necessary
skills)
Remarks
5. Teachers and school
personnel were provided
with soap and other hygiene
peripherals
∕
6. Presence of Sanitizer,
Thermal Scanner and Hand-
washing Area at the
entrance
∕ Handwashing
area are inside
the school
campus

7. Assessing Capacity and Resource Gap
Items Presence (
available,
functional
,
observed)
Absence (not being
followed by school
personnel and
stakeholders,
facilities ,equipment
and human resource
are not available or
lack necessary
skills)
Remarks
7. School has a safety
protocol enforced during the
distribution, retrieval and
disinfection of learning
materials
∕
8. School conducts regular
disinfection of school
facilities
∕ (Once a week,
during retrieval
of the modules)

8. Assessing Capacity and Resource Gap
Items Presence (
available,
functional,
observed)
Absence (not being
followed by school
personnel and
stakeholders, facilities
,equipment and human
resource are not available
or lack necessary skills)
Remarks
8. School Head, Teachers and
other school personnel have
enough knowledge and skills in
providing PFA/MHPSS to learners
and colleagues in need.
∕
9. School has available materials to
be used for MHPSS intervention to
learners
/

9. Impact Assessment: Scenario
Situation Bad Scenario Worse Scenario Worst Scenario
Impact to Safety of Teachers
and School Personnel
Teachers were exposed to
COVID-19 confirmed cases in
the locality
Some teachers were infected
already by the disease
Death among teachers and
school personnel
Access to school by teachers
and other school personnel
The locality or brgy is under
localized lockdown. Teachers
and School Personnel has a
limited access to school.
School used as Isolation
Facilities by the LGU
The school is no longer
accessible to teachers and
school personnel due to
lockdown and used as isolation
facilities. All teachers and school
personnel are enforced to
undergo WFH arrangements
Impact to the Safety of
Learners
Learners were exposed to
COVID-19 confirmed cases in
the locality
Learners and family members
were infected already by the
disease
Death among learners or
member of the family
Access of Learners to
Learning modules
Access of learning modules will
become difficult due to
community quarantine.
Suspension of the delivery of
modules
Prolonged suspension of the
learning modules will be
detrimental not only to the
educational and learning process
but also it will disrupt the
timetable being provided by the
Department of Education.

10. Estimated Death, Probable, and
Suspect (School Personnel)
Teacher
s and
School
Personn
el
Bad Scenario Worse Scenario Worst Scenario
Total
Number
Death Probable Suspect Death Probable Suspect Death Probable Suspect
7 0 0 5 0 5 2 0 7 0

11. Prevention and Mitigation
Efforts
Title of Activity Date
Target
(Place,
Person,
Office,
etc.)
Responsibl
e Person
Needed
Resources
Budget
Source of
Funds
Success Indicator
Disinfection of
Leaners Modules
Distribution of
hand
sanitizers,hand
gloves and alcohols
During
module
retrieval
July 2020
All learning
modules
School Head,
Teachers and
School
Personnel
School
DRRM
Coordinator
School Head
UV Light Bulbs
Hand sanitizers,
Alcohol, Hand
Gloves
Php 3,000.00
Php 5,000.00
( Estimated Price)
MOOE
MOOE
100% of all modules were
disinfected every retrieval
All teachers were provided with
hand sanitizer, alcohol and
hand gloves.
SCHOOLCOVID-19 TASK FORCE SPECIFIC ACTIVITIES TO COMBAT THE THREAT OF COVID-19 PANDEMIC
from July- December, 2020

12. Safety Protocols for the Distribution,
Retrieval and Disinfection of Learning
Modules and other materials
Distribution Retrieval Disinfection
Step 1: All modules should be
placed in a container box.
Step 1: Retrieved modules should
be placed in a container box by
the guardians or parents
Step 1: Room used for
disinfection should be secured
first, to avoid health hazard.
Step 2: All learning modules
should be placed inside the
learners plastic envelopes
Step 2: After all modules have
been retrieved, the teacher
concerned shall placed the box
inside the room ready for
disinfection.
Step 2. Modules inside the
container boxes should be
exposed to the UV Light Bulb for
2 hours.
Step 3: The modules will be
distributed to the learners and
guardians with the proper
observance of the minimum
public health standard
Step 3. In order not to be
exposed of the UV light hazard,
teachers should only enter the
room 20 minutes after the UV
light bulb has been turned off.

13. DRRM Partners for COVID-19
Prevention and Mitigation
Name of Agency Focal Person
Type of service or Resources
that can be provided to the
school
Contact Number
1. Municipal DRRM The DRRM Officer
Engr. Marcelo
Michael Samaco
Disinfection of School
Facilities
09072152526
2. Municipal Health Office Municipal Dr.
Dr Francilisa Tan
Municipal Health
Office
Swabbing of Suspected
and Probable School
Personnel and Learners
09173230068

14. School Task Force for COVID-19
Ma. Clara Integrated School COVID-19 Task Force
Chairperson: Judith D. Altiveros 09
Vice Chairperson: Hon.Ramil C. Tolibas
Information Dissemination: Adrinor Nina Mancera 09173129052
Quick Response: Felipe R.Sanchez Jr. 09056570657
Arlyn T. Cesista 09262970019
Monilyn M.Condat 09355932779
Austrianne O.Austrias 09771455589
Security: Edgar Melon
Ronelcito E. Lorezo 09178787312

15. COVID-19 Emergency Hotline
Indicate here the local emergency hotline intended for COVID-19

16.  Prepared by:
 Felipe R. Sanchez Jr.
 SST-I
Noted:
Melvin Pagangpang
Head Teacher II
16

17. Department of Education
REGION VIII
Maasin District II
Maria Clara Integrated School
Maria Clara, Maasin City
SCHOOL PREPARATION
FOR LIMITED FACE TO
FACE
School Year 2021-2022
2
October
2023
Department of Education Region VIII 17

18.  STEP 1 (PREPARATION)

 COORDINATION WITH LOCAL INTER AGENCY TASK FORCE FOR THE
ASSESSMENT OF COVID RISK IN THE LOCALITY
 COORDINATION WITH THE BARANGAY AND BARANGAY OFFICIALS FOR THE
CONDUCT OF LIMITED FACE TO FACE
 CONDUCT PARENTS SYMPOSIUM AND INFORMATION DRIVE
 RECOMMENDATION OF THE IATF AND DOH TO ALLOW THE CONDUCT OF
LIMITED FACE TO FACE CLASSES
 PREPARE PARENT’S APPROVAL AND PERMIT TO ALLOW LEARNERS TO ENGAGE
IN LIMITED FACE TO FACE
 SCHOOL SHALL HAVE CONTACT INFORMATION FROM PARENTS AND
GUARDIANS
2
October
2023
Department of Education Region VIII 18

19.  FUNCTIONAL HAND WASHING FACILITIES AND THERMAL SCANNER SHOULD BE
PROVIDED IN EVERY CLASSROOM
 OBSERVANCE OF PROTOCOL INSIDE AND OUTSIDE THE CLASSROOM LIKE
WEARING OF FACE MASKS AND SOCIAL DISTANCING
 SCHEDULE AND SHIFTING OF CLASSES SHOULD BE PREPARED
 USE OF SELF LEARNING MODULES AND LEARNING ACTIVITY SHEETS ARE STILL
APPLICABLE
 ALL TEACHING AND NON-TEACHING PERSONNEL ARE FULLY VACCINATED
 WHO RESIDES IN THE LOCALITY SHALL BE THE ONE TO CONDUCT LIMITED FACE
TO FACE TO MINIMIZE RISK OF TRANSMISSION.
 PREPARATION OF AN ISOLATION FACILITY IN SCHOOL/ SCHOOL CLINIC


2
October
2023
Department of Education Region VIII 19

20.  STEP 2 (RISK REDUCTION, RESPONSE AND EDUCATION CONTINUITY PLAN)

 TEACHING PERSONNEL, LEARNERS AND THOSE WHO ENTERS THE SCHOOL
PREMISES AND CLASSROOMS SHOULD UNDERGO TEMPERATURE CHECK AND
OBSERVE PROPER HANDWASHING.
 LEARNERS AND TEACHING PERSONNEL AND NON-TEACHING PERSONNEL WHO
HAVE COVID SYMPTOMS ARE NOT ALLOWED TO REPORT IN SCHOOL
 TEACHERS AND LEARNERS WHO MANIFEST COVID SYMPTOMS INSIDE THE SCHOOL
MUST BE ISOLATED IN AN ISOLATION FACILITY DESIGNATED BY THE SCHOOLS
WHILE WAITING FOR THE PARENTS IN CASE OF LEARNERS TO FETCH THEM.

 IN CASE OF COVID INFECTIONS AMONG THE LEARNERS, TEACHING AND NON-
TEACHING PERSONNEL, CONTACT TRACING SHOULD BE MADE.
 COORDINATION WITH THE IATF AND DOH
 ISOLATION FOR THOSE WHO HAVE CONTACTED THE COVID 19 VIRUS AND
2
October
2023
Department of Education Region VIII 20

21.  ISOLATION FOR THOSE WHO HAVE CONTACTED THE COVID 19 VIRUS
AND DISINFECTION OF CLASSROOMS
 LEARNER’S WHO ARE QUARANTINED SHALL BE PROVIDED WITH
LEARNING MODULES AND LEARNING ACTIVITY SHEETS TO ENSURE
LEARNING CONTINUITY
 IF THERE IS AN AUTHORIZED PERSON WHO CAN CONDUCT MHPSS, IT
SHOULD BE DONE TO THOSE WHO ARE EXPOSED TO THE RISK.
 IN CASE OF LOCAL TRANSMISSION WITHIN THE BARANGAY/PUROK, ALL
LEARNERS AND SCHOOL STAFFS COMING FROM THAT BARANGAY
/PUROK SHALL NOT BE ALLOWED TO ENTER THE SCHOOL PREMISES
WITHIN THE TIME FRAME RECOMMENDED BY THE LOCAL IATF IN
WHICH CASE, A WORK FROM HOME AND MODULAR LEARNING SHALL
BE OBSERVED.

2
October
2023
Department of Education Region VIII 21

22. Republic of the Philippines
Department of Education
Region VIII
MAASIN CITY DIVISION
Maasin II
MARIA CLARA INTEGRATED SCHOOL
JHS DEPARTMENT
Maria Clara, Maasin City, So. Leyte
SCHOOLDRRMPLANOFACTIVITIES
SY:2021-2022
2
October
2023
Department of Education Region VIII 22

23. ACTIVITY TARGET PARTICIPANTS TIME FRAME PERSONS INVOLVE SOURCE OF FUNDS
Discuss and monitor school physical
facilities for possible hazards and risks
during school regular meetings
School Head and Teachers Whole year round School Head, SDRRM Coordinator None/done Sept. and
Oct.
School Watching and Hazard Mapping Teachers and SSG officers August or September 2021 SDRRM Coordinator None conducted or
October
Updating of Hotline numbers and
posting of signages in school campus
All teachers October 2021 SDRRM Coordinator MOOE/Other funds
Orientation with DRRM Team Principal, 2 Dept, Heads, 4
Teachers-members of the
SDRRM Team to include Brgy.
Council of Ibarra DRRM Com.
Head
October 2021 SDRRM Coordinator MOOE/Other funds
Training on Disaster Resilience with
First Aid
All teachers and staff 3rd week of November or 1 week of
December
School head, SDRRM Coordinator MOOE/Other funds
Multi-Hazard Drill All teachers and students, be
it in school or at home in this
time of pandemic
Every quarter (NSED), unannounced drills
for at least twice a year
Teacher adviser, Teacher in Science,
Esp, AralPan and MAPEH
None
Integration of DRRM in MAPHE,
Science, AralPan and Esp subjects
All students(will receive
DRRM modules)
Later part of 3rd quarter to 4th in the SY
2021-2022
SDRRM Coordinator will prepare
softcopy of the modules to be
printed by subject teachers
MOOE
Participation in any local government
initiated programs like Fire Prevention
Month, Coastal Clean-up, etc
As designated by the school
head
As need arises SDRRM and other teacher/s
designated to partake
MOOE
2
October
2023
Department of Education Region VIII 23

24. 2
October
2023
Department of Education Region VIII 24

25. 2
October
2023
Department of Education Region VIII 25