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Intranet wiki - from theory to practice


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Case study presenting experiences from launching an wiki on the company intranet.
It provides points to consider before initiating such an initiative and what to consider for the implementation.

Published in: Business, Technology
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Intranet wiki - from theory to practice

  1. 1. Wiki from Theory to Practice Niklas Sinander Enterprise Content Manager EUMETSAT Slide: 1
  2. 2. Wiki from Theory to Practice Mission ... to deliver operational satellite data and products that satisfy the meteorological and climate data requirements of its Member States – 24 hours a day, 365 days a year Darmstadt, Germany 550 employees 30+ nationalities Slide: 2
  3. 3. Wiki from Theory to Practice  Our problem Employee fluctuation Long time to settle in Settling in information out of date Large number of emails Slide: 3
  4. 4. Wiki from Theory to Practice  Our solution: Internal wiki Open to all and easy to use Content created by employees Always up to date Self governing Less non business related emails Slide: 4
  5. 5. Wiki from Theory to Practice  Experiences from the field Launch activities Stumbling blocks First Impressions Tweaks Did it meet the need? Slide: 5
  6. 6. Wiki from Theory to Practice Some hard facts 900 800 700 600 500 400 300 200 100 0 Nov Dec Jan Feb Mar Page views Slide: 6 Apr May Updates Jun Jul New articles Aug Sep
  7. 7. Wiki from Theory to Practice Slide: 7
  8. 8. Wiki from Theory to Practice Slide: 8
  9. 9. Wiki from Theory to Practice Slide: 9
  10. 10. Wiki from Theory to Practice Some things to consider before you start …  Real need or just a new toy  Wiki or Do Nothing  Company culture  Management attitude  Critical mass of people  Critical mass of content  Geographical spread  Organisation wide or unit/project  Grass Root or Top Down Slide: 10
  11. 11. Wiki from Theory to Practice and when you have got the green light to implement…  In house or outsourced  Consider usability – simple/advanced  Establish measurement baseline  Start with a clear use case  Dedicated user groups  Define a Governance Model  Define Usage guidelines  Develop Wiki Editing Guidelines  Offer training  Be patient! Slide: 11
  12. 12. Wiki from Theory to Practice Wiki Editing Guidelines – adopted from wikipedia 1. Be bold! in editing pages. Go ahead, it's a wiki! 2. Encourage others to edit articles, including those who disagree with you, likewise to Be bold! 3. Be civil to other users at all times. 4. When in doubt, take it to the article’s Discussion page. Mutual respect is the guiding behavioural principle of the wiki and it is easier to accept changes if the reasons for them are understood. 5. Assume good faith; in other words, try to consider the person on the other end of the discussion to be a thinking, rational being who is trying to positively contribute to the wiki. 6. Be gracious: Try to accommodate other people's quirks the best you can, and try to be as polite, solid and straightforward as possible yourself. Slide: 12
  13. 13. Wiki from Theory to Practice We tried to change company culture to be more open and to share information with the use of technology, and had difficulties. What other approaches would have worked? Slide: 13