Sap mm-im-goods-movements-user-manual

MM COURSE: IM MATERIAL MVT
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BSNL
USER MANUAL: IM Material Movements
Version:1.0
01/09/2010

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Table of Contents
FLOWCHART................................................................................................................................................................... 4
1. Goods Receipt .......................................................................................................................................................... 5
1. MM-MIGO-GR-Goods Receipt against Outbound Delivery..................................................................................5
2. MM-MIGO-GR-Goods Receipt against PO-Direct Consumption ..........................................................................9
3. MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials..................................................................13
4. MM-MIGO-GR-Goods Receipt against PO-Project Stock ...................................................................................18
5. MM-MIGO-GR-Goods Receipt against PO-Stock................................................................................................23
6. MM-MIGO-GR-Goods Receipt against PO-towards direct Capital.....................................................................27
7. MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital.........................................................32
8. MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair...................................................37
9. MM-MIGO-GR-Goods Receipt against PO-with Account Assignment ...............................................................41
10. MM-MIGO-GR-Return delivery to Vendor against Rejection.........................................................................46
11. MM-ZMMP_SFGS-Goods Movement of Serialized Material..........................................................................50
12. MM-MB90 GR note print out .........................................................................................................................50
13. MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan..................................................55
2. Reservation............................................................................................................................................................. 64
1. MM-MB21-Create Reservation for Revenue Consumption...............................................................................64
2. MM-MB21-Create Reservation for Transfer posting Mvt-913...........................................................................69
3. MM-MB21-Create Reservation for Transfer posting Mvt-915...........................................................................74
4. MM-MB22-Change Reservations .......................................................................................................................79
5. MM-MB23-Display Reservations........................................................................................................................83
6. MM-ZMMF_RES- Reservation Output................................................................................................................86
3. Transfer Posting ..................................................................................................................................................... 88
1. MM-MIGO-TP-One-Step Transfer posting between Slocs .................................................................................88
2. MM-MIGO-TP-Transfer Posting Between Two Project Stocks...........................................................................94
3. MM-MIGO-TP-Transfer Posting from Project to Revenue Stock .......................................................................99
4. MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks .............................................................104
5. MM-MIGO-TP-Two-Step Stock Transfer between Slocs ..................................................................................109
6. MM-MB1B-TP-Transfer Posting of Input Material for Subcontracting Vendor End Mvt-541 .........................115
7. MM-MB90 STO issue note print out ................................................................................................................120

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4. Goods Issue.......................................................................................................................................................... 125
1. MM-MIGO-GI- Goods Issue to Project from Project Stock ..............................................................................125
2. MM-MIGO-GI- Return Partial Qty. against reservation....................................................................................131
3. MM-MIGO-GI- Reversal of Project Stocks to Project ......................................................................................135
4. MM-MIGO-GI-Goods Issue for Own Consumption ..........................................................................................138
5. MM-MB90 GI note print out ............................................................................................................................145
5. Goods Movement - Others ................................................................................................................................... 150
1. MM-MB02-Change Material Document...........................................................................................................150
2. MM-MB90-Processing of Material Document .................................................................................................153
3. MM-ZMMP_SMO01_Slow moving_Non moving_Obsolete.............................................................................158
6. Outbound Delivery................................................................................................................................................ 162
1. MM-MIGO-VL10B & VL02N-Create Outbound Delivery & PGI ........................................................................162
7. Returnable Gatepass (RGP) ................................................................................................................................ 170
1. MM-ZMMP-RGP01-(With Material Document) ...............................................................................................170
2. MM-ZMMP-RGP01-(Without Material Document)..........................................................................................182
3. MM-ZMMP_RGP02-Change Returnable Gate Pass..........................................................................................194
4. MM-ZMMP_RGP03-Display Returnable Gate Pass..........................................................................................197
5. MM-ZMMF_RGP-Returnable Gate Pass Output ..............................................................................................199
6. MM-ZMMP_RGPRET01-RGP - Return Material Gate Pass...............................................................................202
7. MM-ZMMP_RGPRET02-RGP return change.....................................................................................................205
8. MM-ZMMP_RGPRET03-RGP - Return display ..................................................................................................209
8. Non Returnable Gatepass (NRGP) ...................................................................................................................... 213
1. MM-MIGO-NRGP-Non Returnable Gatepass ...................................................................................................213
2. MM-ZMMF_NRGP- Non Returnable Gate Pass print out.................................................................................217
9. Physical Verification.............................................................................................................................................. 220
1. MM-MIGO-Physical Inventory Verification......................................................................................................220

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FLOWCHART

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1. Goods Receipt
1. MM-MIGO-GR-Goods Receipt against Outbound Delivery
Overview
In Case of Stock Transfer Order Goods Receipt will be done against Outbound Delivery
Make Goods Receipt w.r.t. to Outbound Delivery
Access Transaction by
Transaction Code Activity
MIGO Goods Receipt against Outbound Delivery
In the Screen “Goods Receipt Outbound Delivery” enter the following Entry:
Field Name Description R/O/
C
User Action and Values Comments
Executable Action Enter the Executable
Action as Goods Receipt
R Enter the Executable Action
as Goods Receipt
Reference Document Select Outbound
Delivery as Reference
Document
R Select Outbound Delivery
as Reference Document
Movement Type Use Movement Type -101 R Use Movement Type -101

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Select Good
Receipt
Select Outbound
Delivery
Enter the Outbound
Delivery Number

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Enter the Quantity
Check on Item OK

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2. MM-MIGO-GR-Goods Receipt against PO-Direct Consumption
Overview
Deliveries of Direct Charge-Revenue category material is required to be received from Vendors as a part of external
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Direct Charge-Revenue material is required to be received from Vendors against Purchase Order placed
by the company. A goods movement is entered into the system referencing others accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are
also posted. On receipt there shall not be Stock in the system as the material of the Direct Charge
category shall be treated as Consumed.
Input – Required Fields Field Values/Comments
Purchase Order Number PO number
After Pressing Execute Button-Following Fields are required to be maintained-
Document Date (MM/DD/YY) Date that the document is entered
Posting Date (MM/DD/YY) Date that the document is posted
Movement Type Movement type to be used (101-Receipt w.r.t. PO)
Delivery Note Vendor‟s Invoice Number
Bill of Lading Bill of Lading in case of Imports, otherwise leave blank
Notes Any Remarks
Output – Results Comments
The output is a material document
which can contain accounting, profit
center, and other financial postings.
Each time an inventory movement is posted a Material document is created
by the system. If the movement has a financial impact an Accounting
document is also created.
Tips and Tricks
1.When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics  Material Management  Inventory
Management  Material Document  Cancel/Reverse. The material document is needed for this
transaction.

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Procedural Steps
Access transaction by:
Via Menus Logistics  Material Management  Inventory Management
 Goods Movement  MIGO
Via Transaction Code MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the
fields as specified in the below table:
Fill the below data in details,
Field
Name
Description R/O/
C
Document
Date
Default is current system
date
R Date of the actual vendor
delivery (physical delivery).
Today‟s date
defaults in
Select goods receipt
Select Purchase
order

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Posting
Date
date
R No user input Today‟s date
defaults in
Delivery
Note
Delivery Note number-
Vendor Invoice Number.
R Enter details of Vendor‟s
Invoice/Challan number.
Bill of
lading
Number of the bill of lading
issued by the sender.
O Enter bill of lading number if
available.
Not Required
Notes Document header text.
Contains explanations or
notes which apply to the
document as a whole.
O Use for Any remarks
Movement
type
Goods movement type
automatically from PO
Auto Movement Type number shall
automatically come to 101 if
GR is against PO & stock
Type –Unrestricted
Movement
type is 101for
goods receipt
against PO
In the Material TAB
Material Material Code/number Auto Automatically from PO
In the Quantity Tab
Quantity Quantity received R Automatically from PO,
However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity
In
Delivery
Note
Quantity as per Vendor
Challan Number
R Quantity as per Vendors
Challan number to track
Over/Shortage Report.
No of
Containers
Number of Containers
Received
O Optional in case to track no.
of containers received from
Vendors.
In the Where Tab
Plant Plant number. Auto
from
PO
Shall be automatically come
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
Storage location R Enter or select a storage
location if not entered in the
PO
Goods
Recipient
Name of person receiving
Goods
O Name of person/Say Stock
Receiver
Unloading
Point
Unloading Point name O The place in the Storage
Location/Receipt Bay
Text Any Remarks for material O Write any notes for material if
required.
In the Information related to PO Press the tab to view the same

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Purchase
Order
TAB
shall appear.
In the
Partner
Tab
Vendor Name shall appear. Press the tab to view the same
In the
Account
Assignme
nt Tab
G/L Account
Cost Center field shall be
appeared. Values shall be
automatically picked from
Account Assignment.
Press the tab to view the same
Finally Check on the Item OK button to ensure selecting the Item.
(Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)
Note-
1. Before Saving the document, Click on the Check Button to check the completeness of the document.
2. System shall give the message –Document is OK
3. Now Save the transaction
Result: Document posted. (Material document number shall be generated and also accounting document shall
also be generated in the background. On display, in Doc. Information; accounting document can be seen.

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3. MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials
Overview
Deliveries of Non –Valuated material is required to be received from Vendors as a part of external procurement.
Non –Valuated material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing Purchase Order accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts/
Consumption Accounts as applicable are also posted.
After Pressing Execute Button-
Following Fields-
Notes Any Remarks
Tips and Tricks
When a receipt is entered in SAP, it must reference to Purchase Order Only
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactions-
Go to Transaction code-MBST or follow the menu path: Logistics  Material Management  Inventory
Management  Material Document  Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.

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Procedural Steps
Select GR purchase
order

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Field
Name
Description R/O/
C
Document
Date
date
Today‟s date
defaults in
Posting
Date
date
defaults in
Delivery
Note
Bill of
lading
O Enter LR No.
Movement
type
Goods movement type.-
Automatically if GR is
against PO
Movement
type is
101for goods
receipt
against PO
In the Material TAB

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Field
Name
Description R/O/
C
In the quantity tab
Quantity
in Unit of
entry
Quantity received R Automatically from PO,
quantity.
Quantity
In
Delivery
Note
Challan Number
No of
Containers
Received
Vendors.
In the
Where
Tab
from
PO
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
location as ONMR
Goods
Recipient
Goods
Receiver
Unloading
Point
required.
In the
Purchase
Order
TAB
Information related to PO
shall appear.
In the
Partner
Tab
Vendor Name shall appear.

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Before Saving the document, Click on the Check Button to check the completeness of the
document.
Note-After clicking on check button a message will be displayed for entering the excise detail. This message will
appear when the Purchase Order has the relevant Tax code for Excise i.e. when the vendor is charging ED
separately and prices are not inclusive of ED. In such cases Go to the Excise Tab and select the ONLY PART-1
entry. However, in case the Plant is not availing CENVAT, then always select NO EXCISE ENRTY Despite the tax
code for Excise in PO.
System shall give the message –Document is OK
Now Save the transaction.
Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.

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4. MM-MIGO-GR-Goods Receipt against PO-Project Stock
Overview
Deliveries of Project Stock Capital material is required to be received from Vendors as a part of external
procurement.
Project Capital material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing others accordingly goods receipt
material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also
posted. On receipt of the Project Capital Material,
Notes Any Remarks
Excise Invoice Select Only Part1
Tips and Tricks
transaction.

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Procedural Steps
Select good receipt
Select purchase order
Enter purchase order
no.

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Field
Name
Description R/O/
C
Document
Date
date
Today‟s date
defaults in
Posting
Date
date
defaults in
Delivery
Note
Bill of
lading
available.
Not Required
Excise
Invoice
Excise Invoice, date, excise
group.
R Select „Only Part1‟, Excise Group
„63‟ defaults
in
Movement
type
Goods movement type. Auto
matic
ally
Movement Type number shall
Type –Q in case of Project
Capital Stock.
Movement
type is 101
with Stock
Type Q for
goods receipt
against PO
for Project
Capital.
In the
Material
TAB
In the
Quantity
Tab
Press the ENTER button.

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On screen “Goods Receipt: Selection Screen
Field
Name
Description R/O/
C
quantity.
Quantity
In
Delivery
Note
Challan Number
No of
Containers
Received
Vendors.
In the
Where
Tab
from
PO
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
PO
Goods
Recipient
Goods
Receiver
Unloading
Point
required.
In the
Purchase
Order
TAB
shall appear.
In the
Partner
Tab

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In the
Account
Assignme
nt Tab
G/L Account &
WBS Element field shall be
Account Assignment and
Project PO
document.
Note-System shall give the message –Document is OK
Result: Document posted. (Material document number shall be generated and also accounting document shall
also be generated in the background. On display, in Doc. Information; accounting document can be seen.

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5. MM-MIGO-GR-Goods Receipt against PO-Stock
Overview
Deliveries of Valuated material are required to be received from Vendors as a part of external procurement.
Valuated stock material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing Purchase Order accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are
also posted.
After Pressing Execute Button-
Following Fields-
Notes Any Remarks
Tips and Tricks
transaction.

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Procedural Steps
Fill the following for more details-
Select GR purchase
order.
Movement
type101

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Field
Name
Description R/O/
C
Document
Date
date
Today‟s date
defaults in
Posting
Date
date
defaults in
Delivery
Note
Bill of
lading
available.
Not Required
Movement
type
Automatically if GR is
against PO
Movement
type is 101for
goods receipt
against PO
In the Material TAB
In quantity tab
quantity.
Quantity
In
Delivery
Note
Challan Number
No of
Containers
Received
Vendors.
In the Where Tab
Plan Plant number. Auto
from
PO
from PO.
If the plant is
left blank, it
will be
picked up

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document.
Note-System shall give the message –Document is OK
Now, Save the transaction.
from the
purchase
order.
Storage
location
PO
Goods
Recipient
Goods
Receiver
Unloading
Point
required.
In the
Purchase
Order
TAB
shall appear.
In the
Partner
Tab
Vendor Name shall appear.

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6. MM-MIGO-GR-Goods Receipt against PO-towards direct Capital
Overview
Deliveries of Direct Charge-Capital material is required to be received from Vendors as a part of external
procurement.
Capital material is required to be received from Vendors against Purchase Order placed by the company.
A goods movement is entered into the system referencing others accordingly goods receipt material
document is posted. Appropriate general ledger accounts-Company Stock Accounts are also posted. On
receipt there shall not be Stock in the system as the material of the Direct Charge category shall be treated
as Capitalized.
Notes Any Remarks
which can contain accounting
documents.
This document number can be used for further processing.
Tips and Tricks
transaction.

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Procedural Steps

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Field
Name
Description R/O/
C
Document
Date
date
Today‟s date
defaults in
Posting
Date
date
defaults in
Delivery
Note
Bill of
lading
available.
Not Required
Excise
Invoice
group.
„63‟ defaults
in
Movement
type
GR is against PO
Movement
type is 101for
goods receipt
Select GR purchase
order.
Movement
type101

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against PO
In the Material TAB
Field
Name
Description R/O/
C
In the quantity tab
quantity.
Quantity
In
Delivery
Note
Challan Number
No of
Containers
Received
Vendors.
In the Where Tab
from
PO
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
PO
Goods
Recipient
Goods
Receiver
Unloading
Point
required.
In the
Purchase
Order
TAB
shall appear.

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document.
Note- System shall give the message –Document is OK
In the
Partner
Tab
In the
Account
Assignme
nt Tab
G/L Account &
Asset number field shall be
Account Assignment.

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7. MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital
Overview
Deliveries of Project Stock Capital material is required to be received from Vendors as a part of external
procurement.
Project Capital material is required to be received from Vendors against Purchase Order placed by the
material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also
posted. On receipt of the Project Capital Material, project stock will be increased.
Movement Type Movement type to be used (101-Q Receipt w.r.t. PO)
Notes Any Remarks
Tips and Tricks
transaction.

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Procedural Steps
Movement type-
101Q
Select GR-
Purchase
order
Enter only qty and storage
location other data will be
get copied over.

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Field
Name
Description R/O/
C
Document
Date
date
Today‟s date
defaults in
Posting
Date
date
defaults in
Delivery
Note
Bill of
lading
available.
Not Required
Excise
Invoice
group.
„63‟ defaults
in
Movement
type
Goods movement type. Auto
matic
ally
Movement Type number shall
Type –Q in case of Project
Capital Stock.
Movement
type is 101
with Stock
Type Q for
goods receipt
against PO
for Project
Capital.
In the
Material
TAB
Press the ENTER button.

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On screen “Goods Receipt: Selection Screen
Field
Name
Description R/O/
C
In the quantity tab
quantity.
Quantity
In
Delivery
Note
Challan Number
No of
Containers
Received
Vendors.
In the Where Tab
from
PO
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
PO
Goods
Recipient
Goods
Receiver
Unloading
Point
required.
In the
Purchase
Order
TAB
shall appear.
In the
Partner
Tab

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In the
Account
Assignme
nt Tab
G/L Account &
WBS Element field shall be
Account Assignment and
Project PO
document.

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8. MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair
Overview
Deliveries of subcontracting material are required to be received from Vendors as a part of subcontracting
procurement.
Subcontracting material is required to be received from Vendors against Purchase Order placed by the
material document is posted. During the Receipt of the subcontracting material, Inputted material as sent
to vendor for subcontracting automatically gets credited / reconciled.
Notes Any Remarks
Tips and Tricks
transaction.

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Procedural Steps
Enter the
recipient name
Enter the text.

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Fill the following data for detail.
Field
Name
Description R/O/
C
Document
Date
date
Today‟s date
defaults in
Posting
Date
date
defaults in
Delivery
Note
Bill of
lading
available.
Not Required
Excise
Invoice
group.
„63‟ defaults
in
Movement
type
Goods movement type-
Movement
type is 101for
goods receipt
against PO
In the Material TAB
Material Material Code/number-
Output Material
Auto Automatically from PO
Input Material-
Automatically
credited/reconciled.
In the Quantity Tab
quantity.
Quantity
In
Delivery
Note
Challan Number
No of
Containers
Received
Vendors.
In the
Where

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document.
Tab
from
PO
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
PO
Goods
Recipient
Goods
Receiver
Unloading
Point
required.
In the
Purchase
Order
TAB
shall appear.
In the
Partner
Tab

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9. MM-MIGO-GR-Goods Receipt against PO-with Account Assignment
Overview
Deliveries of Direct Charge-Revenue material is required to be received from Vendors as a part of external
procurement.
Direct Charge material is required to be received from Vendors against Purchase Order placed by the
material document is posted. On receipt there shall not be Stock in the system as the material of the
Direct Charge category shall be treated as Consumed.
Notes Any Remarks
which can contain accounting
documents.
Tips and Tricks
transaction.

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Procedural Steps

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Field
Name
Description R/O/
C
Document
Date
date
Today‟s date
defaults in
Posting
Date
date
defaults in
Delivery
Note
Bill of
lading
available.
Not Required
Movement
type
Goods movement type
Movement
type is 101for
goods receipt
against PO
In the Material TAB
In the Quantity Tab
Field
Name
Description R/O/
C
quantity.
Quantity
In
Delivery
Note
Challan Number
No of
Containers
Received
Vendors.
In the
Where
Tab

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from
PO
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
PO
Goods
Recipient
Goods
Receiver
Unloading
Point
required.
In the
Purchase
Order
TAB
shall appear.
In the
Partner
Tab
In the
Account
Assignme
nt Tab
G/L Account
Cost Center field shall be
Account Assignment.
document.

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Click on Check,
before saving

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10. MM-MIGO-GR-Return delivery to Vendor against Rejection
Overview
When Rejected goods are required to send back to the Supplier.
The Rejected materials posted to blocked stock in a Storage Location have to be cleared and returned to
Vendors as soon as possible as the blocked stock are the valuated stock of the plant and don’t reflect in
PO open quantity. Purchase department and Stores should periodically (max weekly) review the blocked
stock and take action to return them back to vendors.
Document Date (MM/DD/YY)
Posting Date (MM/DD/YY)
Movement Type
Plant
Storage location
Material
Quantity
UnE
Purchase Order
Reason for Movement
Date that the document is entered.
Date that the document is posted.
Movement type to be used.
The plant of manufacture.
Location from which material will be issued.
Material to be issued to the manufacturing order.
Quantity of material to be issued.
Unit of measure for material to be issued.
Purchase Order Number
Reason for Movement
Vendor Vendor Number to which the goods need to be issued.
Output - Results Comments
The output is a material document. Each time an inventory movement is posted a Material document
is created by the system. If the movement has a financial impact
an Accounting document is also created.
Tips and Tricks
It is sometimes necessary to reverse a goods issue due to user error. For example, an incorrect quantity is entered
or the wrong Reservation was chosen. Within SAP, there are two different ways to reverse a goods movement. One

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is done via a material document. Another is done through a movement type. Reversing goods movements using
movement types are the same as the initial movement types +1.
Procedural Steps
Via Menus a) Logistics > Material Management > Inventory
Management > Goods Movement > Material
Document>Return Delivery
Choose Return Delivery from the Drop-Down Menu and we will get “Return Delivery
Material Document” Screen...
On screen “Return Delivery Material Document”, fill in the following fields:
Select Return Delivery
Select Material Document
Enter the Material Document
number

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Please note, the fields that appear and those that are required are completely dependent
upon the movement type selected by the user.
Field
Name
Description R/O/
C
Moveme
nt type
Defines type of movement to
be performed by the
transaction
View Enter Mvt type -122
Documen
t Date
Current /System Date Defau
lt
Posting
Date
Current Date-Change as per
requirement
R Date of actual Goods Return
posting. This determines the
Accounting posting date.
Doc
Header
Text
Text as per requirement O Enter any Text information
Purchase
Order
Purchase Order Number R Enter PO number
Sloc Storage location R Defaults from previous
screen.
Plant Plant location. R Defaults from previous
screen.
Material Material to be issued R Enter material issued.
Quantity Quantity of material to be
issued
R Enter rejected quantity of
material.
Stock
Type
Type of Stock-Blocked
where rejected material is
lying
R S – Blocked Stock.
You must be more careful
here. By mistake had you put
X your Un-restricted Stock
will get reduced instead of
Blocked stock as SAP
provides flexibility. We will
have to ensure that only
correct stock type is entered
here.
Reason
for
Moveme
nt
Reason for Rejection R Choose from available option
Text Short Text if you want to
enter specifically about this
transaction
O

Page | 49
Press the ENTER button or select the green checkmark icon.
Save the transaction using the “Save” button or press “Control S”.
Note-System shall generate Material Document number.

Page | 50
11. MM-ZMMP_SFGS-Goods Movement of Serialized Material
---------------------------------------------------------------------------------------------------------------------------------------------------------
12. MM-MB90 GR note print out
Overview
A Goods receipts note needs to be printed
Business Process Procedure Overview
This procedure details how to print a GR note created in R/3 by T code MB90
Input – Required Fields Field Value/Comments
Message Data Details the type of message to print.
A successfully printed GR note
Procedural Steps
Via Transaction Code MB90

Page | 51
On screen “out put for goods movement”, enter information in the fields as specified in
the table below:
Select output type ZGR
Enter material
document number
Select transmission
medium,sort order.

Page | 52
Select the proper document number and click execute
Select proper printer and click on print
Select the proper document.

Page | 53
Press Enter
GR note will be as below.
Click print
Print preview can be
seen from here
Select the printer

Page | 54

Page | 55
13. MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan
Overview
Goods receipt when material comes after subcontracting
Business Process Description Overview
You follow this procedure if you want to take the Print Output of Excisable Subcontracting Challan
Input - Required Fields Field Value / Comments
Purchase Order Number Required
Challan Number Required
Challan Year Required
Subcontracting Challan Print Output
Procedure Steps
Via Menus Logistics  Materials Management  Inventory
Management  Goods Movement  Goods Receipt
Via Transaction Code
MIGO
On screen “Goods Receipt Purchase Order”, type the values as per table below.

Page | 56
Field Name Description R/O/C User Action and Values Comments
Purchase
Order Number
Enter the Purchase Order
Number
R Enter Subcontracting Purchase
Order
As soon as you press Enter system will show the complete Subcontracting PO Data
By Default you will find the material which will come
You will come to know the input material consumed by clicking on the .
 First enter the quantity of the Material which is coming then click on the tab by doing this system will
automatically show you the quantity of Input Material in correct ratio.
 If you click on the tab first then enter the quantity of material which come then you have to enter the
quantity of Input material consumed manually.
Enter Purchase Order
Number and Press Enter

Page | 57
Details of Material which comes
Tick here to receive the material
after subcontracting

Page | 58
Now we have to refer the Subcontracting Challan (on which we send the input material to subcontractor) during
Goods Receipt. Excise tab will come by default if following prerequisites are fulfilled:
1. Chapter ID/ Excise Tariff Code is maintained in the Material Master in the Foreign Trade Import view for the
input material
2. Material is declared for Subcontracting in the Material Master in the Foreign Trade Import view
3. Output material is defined for the input material in the Material Master in the foreign Trade Import View
4. Plant Excise data, Excise Group, Series Group is maintained
Material which is coming from
Vendor
Input Material which will be
consumed from Vendor End
Tick here to consume the input
material from Vendor End

Page | 59
Select the option - Refer
Subcontracting Challan

Page | 60
Click here to refer the
Subcontracting Challan

Page | 61
Enter Challan Number and Year
After entering Challan Number
and Year press this button

Page | 62
Tick on Collective slip to take the
Print of Goods Receipt
After that press Check and Post

Page | 63
After Posting you will get
material document number

Page | 64
2. Reservation
1. MM-MB21-Create Reservation for Revenue Consumption
Overview
In case of any material is required by the users, a reservation will be created by the user in the system if stock is
available in the store.
A Reservation will be created by user whenever goods have to be withdrawn / issued from Stores. User
will create reservation manually or automatically depending upon nature of issue. Manual Reservation
will be created by user for issue of items which are not required for specific job; rather these items are
of common nature like marking cloth, cotton waste, adhesives, miscellaneous items, stationery etc.
However, for equipment and parts, Reservation will be created automatically from PS-Projects; and for
spares, Reservation will be created automatically through PM order by maintenance group.
 A reservation document serves as purpose of Material Issue Requisition.
 SAP supports manual and automatic reservations. Manual reservations are entered directly by the
user.
 Check the availability of materials through stock overview screen at the time of creating
reservations. However, the system also conducts a dynamic availability check at the time of
reservation creation and correspondingly issues a warning message in case of unavailability of stock
for desired date.
 In the material master record, total stock and unrestricted-use stock of the material remain
unchanged. Reserved stock is increased by the reserved quantity.
Base Date Enter the date (default)
Movement Type 201-For Cost Center Consumption
Plant Plant where the reservation will occur.

Page | 65
Material Material of requirement.
Quantity Qty required.
Storage Location Issuing storage location.
Cost Centre Put the relevant cost center
Requisitioner Put the name / initials of User
Header Text Put the name of dept.
Tips and Tricks
Depending on the user’s movement type, the system may ask the user for the cost center for the reservation to be
made.
Procedural Steps
Via Menus a) Logistics > Materials Management > Inventory Management
>Reservations > Create
b) Logistics > Production> DRP > Execution > Reservation >
Create
c) Logistics > Sales & Distribution Foreign Trade/Customs
General Foreign Trade Processing > Environment> Purchase
Import > Inventory Management >Reservations > Create
Creation of a reservation Creation of a reservation.

Page | 66
On screen “Create Reservation: Initial Screen”, enter the below information:
Base Date Date for which the goods
movement is planned
R Current date is defaulted.
Movement
Type
Goods movement R Use drop-down menu to make
the choice of the applicable
movement type.
Plant Plant number R Use the drop-down menu to
make the choice of the
appropriate plant
Reservation Reservation number from
which reservation will be
copied with reference to
O
Reference Section Heading
G/L
account
No of the G/L account to
which the movement is
assigned.
O Use the drop-down menu to
appropriate G/L account.
Cost center Cost center for the material
accounting
R Use the drop-down menu to
appropriate cost center.
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Enter movement type 201

Page | 67
Press <Enter>
On screen “Create Reservation: New Items”, enter the below information:
(Note: Some of the data on this screen depends upon the movement type that was specified on the initial
screen).
Enter the G/L account
Enter the cost center
Deselect if
material
movement is to
be restricted.

Page | 68
Material Material number R Enter the material identifier. Pull down table
access.
Quantity Material quantity R Enter the quantity of the
material to be moved.
The quantity is
automatically
converted to
stock-keeping
units.
UnE The unit of measure in which
the goods movement is
entered.
O Enter the unit of measure if
different than the default.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Plant Plant number C Defaults from the initial screen
SLoc The storage location where
the material is currently
stored.
R Enter the storage location - if
not entered on initial screen.
Pull down table
access.
M Indicator: Goods movement
for reservation allowed -
Indicator specifying that
movements are allowed in
respect of the reservation
item.
If the user wants to
prevent a goods
movement in respect of
this reservation item, the
user must deselect the
field.
If the user wants to allow
a goods movement in
respect of this reservation
item, select the field.
O The default setting is to have
this indicator checked.
Save the reservation. (Click on yellow file folder icon, or F11)
Message “Reservation XXXXXXXXXX created” is displayed in the status bar at bottom of
screen.
Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)

Page | 69
2. MM-MB21-Create Reservation for Transfer posting Mvt-913
Overview
user.
for desired date.
Movement Type 913

Page | 70
Procedural Steps
Via Menus d) Logistics > Materials Management > Inventory Management
e) Logistics > Production> DRP > Execution > Reservation >
Create
f) Logistics > Sales & Distribution Foreign Trade/Customs

Page | 71
movement is planned
Movement
Type
movement type.
appropriate plant
O
Press <Enter>
Enter the Movement Type
913
Enter the Plant

Page | 72
(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).
access.
The quantity is
automatically
converted to
stock-keeping
units.
entered.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
stored.
Pull down table
access.
Enter the Receiving Sloc.
Enter the material code &
Qty
Enter the Issuing SLoc.

Page | 73
item.
prevent a goods
field.
a goods movement in
screen.

Page | 74
3. MM-MB21-Create Reservation for Transfer posting Mvt-915
Overview
user.
for desired date.
Movement Type 915

Page | 75
Procedural Steps
Via Menus g) Logistics > Materials Management > Inventory Management
h) Logistics > Production> DRP > Execution > Reservation >
Create
i) Logistics > Sales & Distribution Foreign Trade/Customs

Page | 76
movement is planned
Movement
Type
movement type.
appropriate plant
O
Press <Enter>
Enter the Movement
Type: 915
Enter the Plant

Page | 77
(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).
access.
The quantity is
automatically
converted to
stock-keeping
units.
entered.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
stored.
Pull down table
access.
item.

Page | 78
prevent a goods
field.
a goods movement in
Save the reservation.
screen.

Page | 79
4. MM-MB22-Change Reservations
Overview
User wishes to change a reservation.
This process describes the method to change a reservation within the R/3 system
Reservation number Enter the reservation number that you wants to change.
Change the reservation Change the reservation
Procedural Steps
Via Menus a) Logistics > Materials Management> Inventory Management >
Reservations > Change
b) Logistics > Production > DRP> Execution> Reservation >
Change
1 Logistics > Sales and Distribution > Foreign Trade /Customs >
General Foreign Trade Processing >Environment> Purchase-
Import> Inventory Management Reservation> Change

Page | 80
On screen “Change Reservation: Initial Screen”, enter the below information:
Reservation Reservation number R If number is unknown, conduct
a matchcode search for this
number
Press <Enter>
On screen “Change Reservation #####: Collective Processing”, enter the below
information:
Enter the Reservation
number

Page | 81
To add more items to the reservation:
 Click on the Create button
 Add all necessary additional information
 Press SAVE
To change the date of the reservation:
 Click on the line item that needs to be changed
 Click on the radio button “Details from. item”
 Change the date
 Press SAVE
You can Change the required
quantity /SLoc/Requirement date.

Page | 82
Message “Document XXXXXXXXXX posted” is displayed in the status bar at bottom of
screen.

Page | 83
5. MM-MB23-Display Reservations
Overview
User wishes to display a reservation.
This process describes the method to display a reservation within the R/3 system.
The exact process for displaying a reservation will be slightly different depending upon which goods
movement is being designated.
This process describes the method to display a reservation within the R/3 system.
Input - Required Fields Field Value/Comments
Reservation number Enter the reservation number that you want to display.
Display the reservation Only display can be possible.
Procedural Steps
Via Menus a) Logistics > Materials Management >Inventory Management
> Reservations > Display
b) Logistics > Production > DRP> Execution> Reservation >
Display
c) Logistics > Sales and Distribution > Foreign Trade /Customs
> General Foreign Trade Processing >Environment>
Purchase-Import> Inventory Management Reservation>
Display
On screen “Display Reservation: Initial Screen”, enter the below information:

Page | 84
Reservation Reservation number R If number is unknown, conduct
a matchcode search for this
number
Press <Enter>
On screen “Display Reservation XXXXXXXXXXX: Overview”, the user may view the
information contained within the reservation.

Page | 85
For more information on the items contained within the reservation, the user may click
on the line item and use the various radio buttons to gain more information.

Page | 86
6. MM-ZMMF_RES- Reservation Output
Overview
Requirement for printout of reservation document
This document describes the procedure for getting the printout of the reservation document.
Reservation number Enter the reservation record number for which printout is
required.
Press <EXECUTE>
The output displays the document.
Procedural Steps
Via Transaction Code ZMMF_RES
On screen “Program for reservation print out”: enter the user desired Reservation
number:

Page | 87
Press EXECUTE tab
The print preview of the Reservation document
Click on the PRINT tab button.
Enter the
Reservation number

Page | 88
3. Transfer Posting
1. MM-MIGO-TP-One-Step Transfer posting between Slocs
Overview
 Material needs to be transferred from one storage Location to another in one step.
1. For certain materials, we need to do transfer from one storage location to another.
2. This movement is called as Transfer Posting Storage Location to Storage Location in SAP.
3. This transfer posting can take place in two ways.
4. One is single step transfer posting and the other one is knows as two step Transfer posting.
5. For Storage Location with in a Plant, it is decided to carry out single step transfer posting
through reservation with in Plant Storage Location transfer.
6. The Storage location which requires the material will create the Reservation for the required
Materials with Movement Type – 311.
7. The issuing Storage Location to do transfer posting with reference to this reservation.
NOTE: The movement types above also allow the material to move from one location to another within
the same plant. The receiving location defaults to the sending location, but may be over-ridden as
necessary.
Document Date (MM/DD/YY) Date that the document is entered.
Posting Date (MM/DD/YY) Date that the document is posted.
Movement Type Movement type to be used.
Plant Plant number
Receiving Location Storage location where materials will reside after transfer
Material Material number
Quantity Quantity of material to be transferred.
Storage location Storage location where material resides prior to transfer

Page | 89
Tips and Tricks
If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is
carried through to the detail line items.
It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or
the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done
via a movement type. Another is done through a material document.
Reversing goods movements using movement types are the same as the initial movement types +1. For example, a
reversal of a transfer between sLoc, 311 movement type is the reversal of movement type 312.
To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory
Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.
Procedural Steps
Via Menus a) Logistics > Material Management > Inventory Management
> Goods Movement > Transfer Posting
b)
Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting
reservation”, enter information in the fields as specified in the below table:

Page | 90
Selection Reference-
To
Reservation
Reservation number O In case required to transfer
against Reservation request
otherwise leave blank.
Document
Date
Default is current system date R No action necessary
Posting
Date
Default is current system date R User may select other posting
date.
The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.
Material Identifier of an external O Enter external document

Page | 91
slip document number if available
Doc.
header text
Document header text.
O Enter any necessary notes for
this transfer document
Defaults for
documents
items
Section Heading
Movement
type
Goods movement type R Enter the number for the
movement type or choose a
movement type from the pull-
down table.
Plant Plant number R Enter or select a Plant from the
pull-down table.
Enter the plant
number on this
screen and it is
carried over to
the detail
screen
Storage
location
Storage Location (where
goods to be transferred
resides in issuing location)
O Enter a Storage location or
select from the pull-down
table.
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered, storage
location will be
required on
item details
screen.
Press <Enter>
Enter information in the fields as specified in the below table for the recipient:
Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.
Recipient Recipient for whom the
material or the service is
destined.
O Enter recipient

Page | 92
Recv. Sloc Storage location where
material will reside after
transfer.
R Enter receiving storage
location.
Defaults to
same location
type as sending
location.
access.
The quantity is
automatically
converted to
stock-keeping
units.
entered.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Sloc The storage location where
stored.
Pull down table
access.
Multiple materials may be handled with the same goods movement screen.
Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods
movement.
Save the transaction. (Select yellow file folder or F11).
You can also raise the stock transfer reservation at the recipient storage location then
stock transfer with reference to reservation can be posted as shown below,

Page | 93
Enter only material quantity and storage location from which the material is to be
transfer.
Check the document and post the document.
3. Enter reservation no.
2. R09 Select reservation
1. Select transfer
posting.
4. Enter quantity.
5. Enter storage
location.

Page | 94
2. MM-MIGO-TP-Transfer Posting Between Two Project Stocks
Overview
Material needs to be transferred from Revenue Stock to Project Stock in one step to meet the requirement of
material against Project.
1. For certain materials, we need to do transfer from Revenue Stock to Project Stock in one step to
meet the requirement of material against Project.
2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single
step transfer posting through from Revenue Stock to Project Stock.
3. The issuing Plant/Storage Location to do transfer posting with Movement Type 415+Q.
NOTE: The movement types 415+Q Transfer posting to project stock
You can use this movement type to carry out a transfer posting from your own unrestricted-use
stock, consignment stock, and other project stock to a project stock.
Possible special stock indicators:
E, K, Q
Plant Plant number
Receiving Sloc Receiving Plant/Storage location where materials will reside
after transfer

Page | 95
WBS Element Required WBS element (A WBS element describes a task or a
partial task that can be divided.)
Tips and Tricks
If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is
carried through to the detail line items.
It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or
the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done
via a movement type. Another is done through a material document.
Reversing goods movements using movement types are the same as the initial movement types +1. For example, a
reversal of a transfer between Plants, 416 movement type is the reversal of movement type 415
To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory
Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.
Procedural Steps
Via Menus c) Logistics > Material Management > Inventory Management
Others”, enter information in the fields as specified in the below table:

Page | 96
To
Reservation
Reservation number o In case required to transfer
Document
Date
Posting
Date
date.
The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.
Material
slip
Identifier of an external
document
O Enter external document
number if available
Doc.
header text
Document header text.
O Enter any necessary notes for
Movement type 415 Q

Page | 97
Defaults for
documents
items
Section Heading
Movement
type
down table.
415Q
pull-down table.
Enter the plant
number on this
screen and it is
carried over to
the detail
screen
Storage
location
table.
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered, storage
location will be
required on
item details
screen.
Press <Enter>
Enter information in the fields as specified in the below table:
Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.
destined.
O Enter recipient
Recv. Sloc Receiving Plant/Storage
location where material will
reside after transfer.
location.
Defaults to
same location
type as sending
location.

Page | 98
access.
The quantity is
automatically
converted to
stock-keeping
units.
entered.
Pull down table
access. The
system will use
the default unit
of
Measure
(entry) if this
field is left
blank.
stored.
Pull down table
access.
WBS
Element
WBS Element R Enter the WBS Element
movement.
Save the transaction. (Select yellow file folder, or F11).

Page | 99
3. MM-MIGO-TP-Transfer Posting from Project to Revenue Stock
Overview
 Material needs to be transferred from Project Stock to Revenue Stock in one step as per requirement.
1. For certain materials, we need to do transfer from Project Stock to Revenue Stock in one step to
step transfer posting through from Project Stock to Revenue Stock.
3. The issuing Plant/Storage Location to do transfer posting with Movement Type 411+ Q.
NOTE: The movement types 411+Q
Transfer posting of special stocks E, K, and Q to company's own stock
The quantity is transferred from unrestricted-use special stock Q (project stock) to unrestricted-use
storage location stock. The corresponding special stock indicator is required for Q
Plant Plant number
after transfer

Page | 100
WBS Element Required WBS element (A WBS element describes a task or a
partial task that can be divided.)
Tips and Tricks-
1. If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the
data is carried through to the detail line items.
2. It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is
entered or the wrong material was chosen. Within SAP, there are two different ways to reverse a goods
movement. One is done via a movement type. Another is done through a material document.
3. Reversing goods movements using movement types are the same as the initial movement types +1. For
example, a reversal of a transfer between Plants, 412 movement type is the reversal of movement type 411
Path-To reverse a transfer by material document follow the menu path: Logistics > Material Management >
Inventory Management > Material Document > Cancel/Reverse. The material document is needed for this
transaction.
Procedural Steps
Via Menus d) Logistics > Material Management > Inventory Management
Others”, enter information in the fields as specified in the below table:

Page | 101
To
Reservation
Reservation number o In case required to transfer
Document
Date
Posting
Date
date.
The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.
Material
slip
Identifier of an external
document
O Enter external document
number if available
Doc. Document header text. O Enter any necessary notes for
Movement type
411Q

Page | 102
header text Contains explanations or
Defaults for
documents
items
Section Heading
Movement
type
down table.
pull-down table.
Enter the plant
number on this
screen and it is
carried over to
the detail
screen
Storage
location
table.
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered, storage
location will be
required on
item details
screen.
Press <Enter>
Enter information in the fields as specified in the below table:
Please note, the fields that appear and those that are required are completely dependent upon the movement type
selected by the user.
destined.
O Enter recipient
Recv. Sloc Receiving Plant/Storage
location where material will
location.
Defaults to
same location

Page | 103
reside after transfer. type as sending
location.
access.
The quantity is
automatically
converted to
stock-keeping
units.
entered.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
stored.
Pull down table
access.
WBS
Element
WBS Element R Enter the WBS Element
movement.
Save the transaction. (Select yellow file folder or F11).

Page | 104
4. MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks
Overview
 Material needs to be transferred from Revenue Stock to Project Stock in one step to meet the requirement of
material against Project.
1. For certain materials, we need to do transfer from Revenue Stock to Project Stock in one step to
step transfer posting through from Revenue Stock to Project Stock.
3. The issuing Plant/Storage Location to do transfer posting with Movement Type 415.
NOTE: The movement types 415 Q Transfer posting to project stock
You can use this movement type to carry out a transfer posting from your own unrestricted-use
stock, consignment stock, and other project stock to a project stock.
Possible special stock indicators:
E, K, Q
Plant Plant number
after transfer

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