This presentation is made for people to learn more about MS Excel.

1. MICROSOFT EXCEL

2. What is Microsoft Excel?
✘Microsoft Excel is a spreadsheet developed
by Microsoft for Windows, mac OS, Android and iOS.
✘It features calculation, graphing tools, pivot tables,
and a macro programming language called Visual
Basic for Applications.
✘It has been a very widely applied spreadsheet for
these platforms, especially since version 5 in 1993, and
it has replaced Lotus 1-2-3 as the industry standard for
spreadsheets.
✘Initial Release: September 30, 1985; 31 years ago

3. Microsoft Excel

4. ✘Microsoft Excel has the basic features
of all spreadsheets.
✘It uses a grid of cells arranged in
numbered rows.
✘It also has letter-named columns to
organize data manipulations like
arithmetic operations.
.

5. Use of MS Excel

6. ✘Used to store and retrieve numerical data
✘It is capable of entering, calculating and
analyzing company data
✘MS Excel is used widely in any financially-
related activity.
✘It is also used in computing grades.

7. “Computersaremagnificenttoolsfor the
realizationofourdreams, butnomachinecan
replacethehumansparkofspirit, compassion,love,
andunderstanding.”

8. Functions
of
MS EXCEL

9. Function of Microsoft Excel
There are different functions of MS Excel:
✘Mathematical Functions
✘Statistical Functions
✘Text Functions
✘Financial Functions
✘Lookup and Reference Functions
✘Logical Functions
✘Date & Time Functions

10. Mathematical Functions
✘ SUM - Adds up all the values in a range
✘ SUMIF - Adds all the values in a range that meet specific
critera
✘ SUMIFS (2007+) - Adds values in a range based on
multiple criteria
✘ SUMPRODUCT - Sum a range of cells that meet
multiple criteria
✘ ROUND - Round a number to a specified number of
digits
✘ ROUNDUP - Round a number up to a specified number
of digits
✘ ROUNDDOWN - Round a number down to a specified
number of digits
✘ CEILING - Round a number up to a multiple of
significance
✘ FLOOR - Round a number down to a multiple of
significance

11. Statistical Functions
✘COUNT - Counts all the values in a range
✘AVERAGE - Calculates the average number
from a range of values
✘MAX - Finds the maximum value in a range
✘MIN - Finds the minimum value in a range
✘COUNTA - Counts all non-empty cells in a
range
✘COUNTBLANK - Counts all blank cells in a
range
✘COUNTIF - Counts all the cells in a range that
meet specific criteria
✘COUNTIFS (2007+) - Counts all the cells in a
range that meet multiple criteria

12. Statistical Functions
✘AVERAGEIF (2007+) - Calculates the average of
a range of values that meet specific criteria
✘AVERAGEIFS (2007+) - Calculates the average
of a range of values that meet multiple criteria
✘LARGE - Return a value dependent upon its
ranking in a range of values in descending order
✘SMALL - Return a value dependent upon its
ranking in a range of values in ascending order
✘RANK - Returns the rank or position of a
number within a range of numbers

13. Text Functions
✘LEN - Returns the length, in number of
characters, of the contents of a cell
✘REPT - Repeats a character a specified number
of times
✘TRIM - Remove unwanted spaces from cells
✘LEFT - Extracts a specific number of characters
from the start of a cell
✘RIGHT - Extracts a specific number of
characters from the end of a cell
✘MID - Extracts a specific number of characters
from the middle of a cell
✘UPPER - Converts the contents of a cell to
uppercase

14. Text Functions
✘LOWER - Converts the contents of a
cell to lowercase
✘PROPER - Converts the contents of a
cell to proper case
✘REPLACE - Replace existing
characters in a cell with a different set
of characters
✘SUBSTITUTE - Replace existing
characters with a different set of
characters

15. Financial Functions
✘PMT - Calculates loan repayments based on constant
payments and a constant interest rate
✘RATE - Returns the interest rate per period of a loan or
investment
✘PV - Returns the present value of an investment based
on a constant interest rate and payments
✘FV - Returns the future value of an investment based on
constant payments and a constant interest rate
✘IPMT - Calculates the interest paid during a period of a
loan or investment
✘PPMT - Calculates the principal payment made in a
period of an investment

16. Financial Functions
✘IRR - Returns the internal rate of return on a
series of regular investments
✘XIRR - Returns the internal rate of return on a
series of irregular payments on an investment
✘NPV - Returns the net present value of an
investment based on a series of cash flows and a
discount rate
✘XNPV - Returns the net present value of an
investment based on a series of cash flows, the
dates of the cash flows and a discount rate

17. ✘VLOOKUP - Looks vertically down a list to find a record and returns
information related to that record
✘HLOOKUP - Looks horizontally across a list to find a record and
returns information related to that record
✘MATCH - Returns the position of a value in a list
✘INDEX - Returns an item from a specific position in a list
✘INDIRECT - Allows you to use a cell reference entered as a text
string
✘OFFSET - Returns a value from a cell, or range of cells that are a
specified number of rows and columns from another cell
✘CHOOSE - Returns a value from a list of values based on a
specified position
✘ADDRESS - Returns a text representation of a cell address from
specified row and column numbers
Lookup and Reference Functions

18. Logical Functions
✘IF - Tests a condition and takes an alternative action
depending on the result
✘AND - Test up to 30 conditions using logical And
✘OR - Test up to 30 conditions using logical Or
✘IFERROR - Performs a specified action if a formula
evaluates to an error, and displays the formula result if not

19. Date & Time Functions
 TODAY - Returns the current date
 NOW - Returns the current date and time
 DATE - Returns the sequential serial number for the
specified date and formats the result as a date
 DAY - Returns the day corresponding to a date
represented by a number between 1 and 31
 MONTH - Returns the month corresponding to a date
represented by a number between 1 and 12
 YEAR - Returns the year corresponding to a date
represented by a number in the range 1900 to 9999

20. Date & Time Functions
 WORKDAY - Returns the date a specified number of
workings days before or after a date
 WEEKDAY - Returns the day of the week
corresponding to a specified date
 NETWORKDAYS - Returns the number of workdays
between two dates
 EOMONTH - Calculates the last day of the month a
specified number of months before or after a date

21. Presentation by: Naomi Faith