Discuss how inventory associates with work orders and get hands on practice adjusting, counting, and transferring inventory.

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P03|Inventory Management Tools

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Using Parts on Work Orders
Tools for Inventory Management
Agenda

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Using Parts on Work Orders Defined
Estimated vs. Actual Materials
Types of Materials
Using Parts on Work Orders

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Parts are added to Work Orders to:
• Complete required Tasks
• Estimate potential Inventory costs
• Manage Inventory counts
Using Parts on Work Orders Defined

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Added to Costs tab of Work Order
Estimates used to Reserve quantities
Actuals will decrease On Hand and
Available quantities
Using Parts on Work Orders Defined (cont’d)

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Can be added through Complete / Close
Dialog
Using Parts on Work Orders Defined (cont’d)

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Estimated Materials:
• Typically defined at Procedure level
• Reserves quantity from Inventory
• Creates Actuals record
• Quantity can be converted to Actuals
Estimated vs. Actual Materials

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Actual Materials:
• Materials used to complete Work Order
• Decreases On Hand quantity
• Can be used to rotate Assets
Estimated vs. Actual Materials (cont’d)

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Estimates can be transferred to Actuals
from Complete / Close Dialog
Overwrites manually entered Actual
Material records!
Estimated vs. Actual Materials (cont’d)

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Three different types of Materials can
be added to Work Orders:
• Stocked Items
• Out of Pocket Items
• Direct Issue Items
Types of Materials

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Stocked Items:
• Maintained in Stock Room
• Counts are managed
• Added as Estimates and / or Actuals
• Can be rotating Assets
Types of Materials (cont’d)

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Out of Pocket Items:
• Inventory counts are not managed
• No Purchase Order activity
• Typically added as Actuals
Types of Materials (cont’d)

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Direct Issue Items:
• Inventory counts are not managed
• Add item as estimate (must create
Purchase Order)
• Can be added as Actuals
Types of Materials (cont’d)

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Direct Issue Items added to Estimates
flag need to order
Once ordered, new Purchase Order
added to sub-tab
Types of Materials (cont’d)

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Now let’s take a look at creating a test
Work Order and adding a Stocked Item
as a Material (Actual)!
Adding Materials (Actuals): Example

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Adjust Inventory
Count Inventory
Transfer Inventory
Transactions Tab
Tools for Inventory Management

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Update multiple inventory quantities
from single screen
Powerful tool for correcting Inventory
counts
Saving will update counts
Adjust Inventory

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Actions  Adjust Inventory Quantities
Filter by Repair Center and Stock Room
Row displayed for each Item identifies
current Inventory levels
Adjust Inventory (cont’d)

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Ability to correct or update quantities
and information:
• Bin
• On Hand (OH)
• Reserve (R)
Adjust Inventory (cont’d)

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• Available (A)
• Reorder Point (RP)
• Cost
• Charge
Adjust Inventory (cont’d)

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Example of using Adjust Inventory tool:
Adjust Inventory (cont’d)

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Maintain quantities obtained during
physical counts
Counts are saved prior to applying
Must be applied to adjust Inventory
Count Inventory

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Actions  Count Inventory
Lists all Inventory with editable
columns
Filter to Items With Count Values Only
using indicator
Count Inventory (cont’d)

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Ability to update:
• Bin information
• Physical Count
Difference field will auto-update (read
only)
Count Inventory (cont’d)

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Example of using Count Inventory tool:
Count Inventory (cont’d)

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Transfer inventory from one Stock
Room to another
Quickly move one or more Items
Transfer Inventory

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Actions  Transfer Inventory
Steps to Transfer:
• Designate Stock Room to transfer from
• Select Inventory to be transferred
• Designate Stock Room to receive item(s)
Transfer Inventory (cont’d)

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Example of using Transfer Inventory
tool:
Transfer Inventory (cont’d)

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Example (cont’d):
Transfer Inventory (cont’d)

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Example (cont’d):
Transfer Inventory (cont’d)

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Inventory Transaction will be created
and stored on the Transactions tab
Transactions will display anything that
affects On Hand Inventory
Transactions Tab

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Transaction Tab for Inventory maintains
critical management information for
individual Parts
Series of sub-tabs summarizing
transactions resulting in current
Inventory levels
Transactions Tab (cont’d)

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Filters are available to limit results by:
• Repair Center
• Stock Room
• Transactions after a specific date
Transactions Tab (cont’d)

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Default display includes smart elements
to open associated records
Default setup for each sub-tab includes
row for transaction grouped by stock
room and Item ID
Transactions Tab (cont’d)

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Now let’s take a look at using the
Transfer Inventory Tool to transfer an
Item to another Stock Room!
Transfer Inventory: Example

36. Thank You for
Watching!