3. MC University
Stock Room Overview
Stock Room Module
Direct Issue vs. Stocked Items
Stock Rooms Defined
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Locations tab of each part displays
Stock Rooms where part is located
Parts can be maintained in multiple
Stock Rooms
Stock Room Overview
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Quick access to quantity and cost
information
Multiple Bins for the same Part in a
given Stock Room
Stock Room Overview (cont’d)
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New Stock Rooms are managed in Stock
Room Module
Details tab stores identifying
information
Stock Room Module
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Shipping / Billing tab stores Buyer,
Shipping, and Billing Info
Items tab lists all Inventory maintained
in Stock Room
Stock Room Module (cont’d)
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Attach tab stores documents associated
with Stock Room
Stock Room Module (cont’d)
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Two different types of Inventory:
• Direct Issue Items
• Stocked Items
Direct Issue vs. Stocked Items
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Direct Issue Items:
• Orders placed with vendor as needed
• Typically not kept in Stock Rooms
• Defined on Details tab
Direct Issue vs. Stocked Items (cont’d)
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Auto-order feature requires specific
details to be established (Direct Issue):
• Vendor relationship
• Ship To and Bill To info (Repair Center)
• Typically no Stock Room association
Direct Issue vs. Stocked Items (cont’d)
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Stocked Items:
• Stored in Stock Room / warehouse
• Maintain inventory Counts
• Typically re-ordered frequently
• Bulk discounts on frequently used items
Direct Issue vs. Stocked Items (cont’d)
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Auto-order feature requires established
Stock Room details (Stocked items):
• Reorder Points
• Vendor relationship
• Ship To and Bill To info (Stock Room)
Direct Issue vs. Stocked Items (cont’d)
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Interactive Example 1
Let’s practice the skill you just learned! Check
out the following interactive example, located
under the MCU course slides:
• P02 – Overview of Stock Rooms Tabs,
Direct-Issue vs. Stocked Part
16. MC University
Filters by Stock Room Repair Center
Selected Stock Room displays Stock
Rooms Popup
Item details defined for Stock Room
Adding Stock Rooms for Part
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Stock Room Parameters:
• Indicators
• Bin and Lot information
• Order / Issue units
Stock Room Popup
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Initial Inventory levels:
• On Hand (manually adjusted)
• Reserve (based on Work Order)
• Available (auto-calculates)
• On Order fields (based on Purchase Order)
Stock Room Popup (cont’d)
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Additional data fields:
• Account
• ABC Code
• Count Cycle
• Last Counted date
Stock Room Popup (cont’d)
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Cost Rule and field value:
• Enter or modify cost rule for Stock Room
• Average and Last cost can be manually
added for reference
• Standard (fixed) cost should be entered
Stock Room Popup (cont’d)
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Charge Price and Charge Percentage:
• Customer or internal chargebacks
• Fixed Charge Price
• Calculate Charge Rate with Charge
Percentage
Stock Room Popup (cont’d)
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Auto-Update options:
• Update estimated costs defined for Part
on Procedures
• Specify cost to be applied to Procedures
• Update estimated charge rates for Part on
Procedures
Stock Room Popup (cont’d)
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Apply / Close button on Popup adds
Stock Room to Locations tab
Part information added to fields and
columns
Stock Room Popup (cont’d)
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Filters available by Repair Center
(designated at Stock Room level)
Stock Room identifying information
Fields and Columns
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• On Hand
• Reserved
• Available
Fields and Columns (cont’d)
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On Order (Approved and All):
• Number of items currently on order
• Upon PO creation, On Order (All) updates
Fields and Columns (cont’d)
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• Upon PO approval, On Order (Aprv)
updates
• After PO Receipt, On Hand and Available
increase and On Order decreases
Fields and Columns (cont’d)
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Average Cost Column:
• Calculated average cost for items purchased
Last Cost Column:
• Cost of most recent purchase
Standard Cost Column:
• Fixed cost of Item
Fields and Columns (cont’d)
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Interactive Example 2
Let’s practice the skill you just learned! Check
out the following interactive example, located
under the MCU course slides:
• P02 – Adding a Stock Room to a Part
33. MC University
Serialized Inventory rotated in and out
of use as an Asset
Corrective and Preventive Work Orders
can be created to perform maintenance
on Inventory
What are Rotating Items?
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Serial Number should be unique
identifier (Asset Details Tab)
What are Rotating Items? (cont’d)
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Stock Room Folder created in Asset
Tree for Rotating Items
Two ways to rotate Items:
• Work Order costs tab
• Drag and drop functionality in Asset Tree
What are Rotating Items? (cont’d)
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Inventory in associated Stock Rooms
are incremented and decremented
Items are never considered consumed
(delete or set inactive)
What are Rotating Items? (cont’d)
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Created like a standard Inventory item
but with Rotating Part Indicator
checked
Creating Rotating Items
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Purchase Orders or Inventory
adjustments automatically creates
Asset records
Assets can be manually associated with
Rotating Parts
Creating Rotating Items (cont’d)
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Interactive Example 3
Let’s practice the skill you just learned! Check
out the following interactive example, located
under the MCU course slides:
• P02 – Creating and Interacting with
Rotating Parts (Assets)