What is time management? Time management is the act of taking conscious control over the amount of time spent on specific activities. WHY DO WE NEED TIME MANAGEMENT? 1)To save time 2)To reduce stress 3)To increase our work output 4)To have more control over our job responsibilities. HOW TO USE TIME EFFECTIVELY? Effective planning Setting goals and objectives Setting deadlines Delegation of responsibilities Prioritizing activities as per their importance Spending the right time on the right activity Time Management Process- Making activity log Goal setting Planning Prioritizing Scheduling Making activity log- Make a realistic estimate of time during day Pinpoint the critical areas Finding the high yielding time of the day Goal Setting - Setting lifetime goals help to chart your life course and your career path. Breakup your lifetime goal in smaller goals Make a daily To-Do-List Revise and update your list on daily basis and judge your performance Planning- Draw an action plan – A list of things that need to be done to achieve your goals Prioritizing- Make a To-Do-List Consider the value of the task before to do it – Is it worth spending your time and company resources Prioritize your task – The most important jobs should be completed first followed by other jobs Scheduling- Make realistic estimate of how much you can do Plan to make the best use of the available time Reserve some contingency time to deal with ‘unexpected jobs or task’ Minimize stress by avoiding commitment by yourself and others How to manage your time ? 1.Prepare yourself first, by taking 30 min of your time to fix yourself something to eat and relax. Assign realistic priorities to each task. 2.Balance your effort. Work on small portions every day of work that will be due by the end of the week, starting with the most important tasks first. 3.Focus on your most productive time of day. Some people work better in the morning, and some are more focused in the evening. 4. 4.Manage time in increments. Play a game with yourself by competing against the clock. Work in fifteen minute, half hour or hour intervals followed by a 10 minutes 5.Take a break. Clear your mind and refresh yourself to refocus. Decide beforehand on a 5, 10 or 15 minute break and stick to that decision.  6.Keep track of your progress. Cross things off the list as they are completed. 7.Reassess the list. Rewrite and prioritize your list on a regular basis. 8.Leave time for fun. While there are times when we just need to power through a large project, it's important to give yourself time to let loose. 9. Sleep for 7-9 hours every night. Getting the proper amount of sleep will help keep you alert and energetic, able to think clearly, and function at a high level 2) 3)

2. Time management is
the act of taking
conscious control over
the amount of time spent
on specific activities.

3. WHY DO WE NEED TIME
MANAGEMENT ?
 To save time
 To reduce stress
 To increase our work output
 To have more control over our job
responsibilities.

4. HOW TO USE TIME
EFFECTIVELY?
 Effective planning
 Setting goals and
objectives
 Setting deadlines
 Delegation of responsibilities
 Prioritizing activities as per their
importance
 Spending the right time on the right
activity

5. Time Management Process
 Making activity log
 Goal setting
 Planning
 Prioritizing
 Scheduling

6. Making activity log
 Make a realistic estimate of time
during day
 Pinpoint the critical areas
 Finding the high yielding time of
the day

7. Goal Setting
 Setting lifetime goals help to chart your
life course and your career path.
Breakup your lifetime goal in smaller
goals
Make a daily To-Do-List
Revise and update your list on daily
bases and judge your performance

8. Planning
Draw an action plan – A list of things that need to
be done to achieve your goals

9. Prioritizing
Make a To-Do-List
Consider the value of the task
before to do it – Is it worth
spending your time and company
resources
Prioritize your task – The most
important jobs should be
completed first followed by other
jobs

10. Scheduling
Make realistic estimate of how
much you can do
Plan to make the best use of the
available time
Reserve some contingency time to
deal with ‘unexpected jobs or task’
Minimize stress by avoiding
commitment by yourself and others

11. Time Management Matrix

13. 1.Prepare yourself first, by taking 30 min
of your time to fix yourself something to
eat and relax. Assign realistic priorities
to each task.

14. 2.Balance your effort. Work on small
portions every day of work that will
be due by the end of the week,
starting with the most important
tasks first.

15. 3.Focus on your most productive
time of day. Some people work
better in the morning, and
some are more focused in the
evening.

16. 4.Manage time in increments. Play a
game with yourself by competing
against the clock. Work in fifteen
minute, half hour or hour intervals
followed by a 10 minutes

17. 5.Take a break. Clear your mind and
refresh yourself to refocus. Decide
beforehand on a 5, 10 or 15 minute
break and stick to that decision.

18. 6.Keep track of your progress. Cross
things off the list as they are
completed.

19. 7.Reassess the list. Rewrite and
prioritize your list on a regular
basis.

20. 8.Leave time for fun. While there are
times when we just need to power
through a large project, it's
important to give yourself time to
let loose.

21. 9. Sleep for 7-9 hours every night. Getting
the proper amount of sleep will help keep
you alert and energetic, able to think
clearly, and function at a high level

22. Be your own judge and your own
motivator
 Make Time Management Your Tool
For Success