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Time management

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The material is very useful for those who have less time management skills and there are some techniques through which you can manage your time efficiently. if there is any further query contact me on my email: haroonrafizada75@gmail.com

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Time management

  1. 1. Haroon Rafizada Counselor
  2. 2. Outline  Introduction  Why Time Management?  Time management techniques -ABC Analysis -Eisenhower Method -POSEC method  Setting goals and activity  Tips for Time Management  Obstacles of time management  Bad Habit activity  Time and life span of you.  Review
  3. 3. What is Time Management?  Process of planning and exercising  Conscious control of time  Spent on activities  Maximizing overall benefit  Art and skill  An enormous asset  Understanding the value of time
  4. 4. Why Time Management ?
  5. 5. Creating an effective environment  Getting organized  Time allocation  Goal Focus  Releasing of stress  Recovery from psychological problems  Avoiding attention deficit disorder
  6. 6. Setting priorities  Setting goals  Prioritize  Division of goals  Tasks list  Action plan  Deadlines
  7. 7. Being efficient employee  Completing tasks accurately  Using less amount of time  Meeting deadlines  Cooperative despite doing your works  Multi tasking skills  Being fresh and controlling work load
  8. 8. To be productive  Contributing to goals  Doing more as expected  Objectives completion  Others should rely on you  Accepting any tasks
  9. 9. Balance in professional and personal life  Focusing on family matters  Spending time with family  leaving office on time  Completing tasks within given time  Having vacations  Parties and festivals
  10. 10. Healthiness  Getting rid of psychological problems  Lower stress  Time for exercise  Procrastination  Happiness  Lower pressure of work
  11. 11. Time Management Techniques
  12. 12. ABC Analysis  Widely used technique  Ordering the tasks  prioritizing  A for urgent and important work to be done  B for important tasks but not urgent  C for tasks that are unimportant  Each section can be categorized more
  13. 13. The Eisenhower Method  34th president of USA (1953-1961)  Important/Urgent quadrants are done immediately and personally  Important/Not Urgent quadrants get an end date and are done personally  Unimportant/Urgent quadrants are delegated  Unimportant/Not Urgent quadrants are dropped.
  14. 14. "I have two kinds of problems, the urgent and the important. The urgent are not important, and the important are never urgent.“ ~Eisenhower
  15. 15. POSEC Method  Prioritize - Your time and define your life by goals  Organize - Things you have to accomplish regularly to be successful  Streamline - Things you may not like to do, but must do  Economize - Things you should do or may even like to do, but they're not pressingly urgent  Contribute - By paying attention to the few remaining things that make a difference Prioritize Organize Streamline Economize Contribute
  16. 16. Now you decide  Going for 20 days vacation ?  Meeting with staff of your department ?  Final report of 2015 ?  Clearance of the cheque ?  Calling to a client ?  Auditing at the end of the year ?  Gossips with your colleagues ?
  17. 17. Make the time table of your daily routines, categorize them and use one of the techniques we discussed?
  18. 18. Setting Goals
  19. 19. What are your GOALS?
  20. 20. More tips  Elimination of non- prioritized tasks  Keep work place well stocked  Controlling personal distractions  Creating focus  Using breaks  Life style changes  Be well rested  Keep on exercising  Reward yourself
  21. 21. More Tips  Stop complaining about less time  Start work within five minutes  Ignore emails when you are doing urgent task  Social media is a disaster  Make your weekends joyful  Time focusing or noting  Ignore unnecessary conversation with clients or colleagues  Measure your results
  22. 22. Results of Time Management  Flexibility  Lower stress  Better communication  Better reputation  A counted on employee  Clean and neat environment  Time for relaxation  Not late sitting at office  Intelligent planning
  23. 23. Obstacles to effective time management Unclear objectives  Disorganization  Inability to say no  More than 1 supervisor  Interruptions  Too many things at once  Stress and fatigue  All work and no play
  24. 24. Let me know your bad habits and distractions!
  25. 25. Learn when to say NO! • You can’t do everything • Don’t undertake things you can’t complete • You are hired for one position • Your job responsibility is different from others • Remain consistent to your goals
  26. 26. Consider your personal prime time Morning ? Evening ? Late Night
  27. 27. Review  Conscious control of time spent on an activity to maximize benefits  To create effective environment, to set priorities, to be efficient, healthy and have balance in life we do time management  Time management techniques, ABC analysis, The Eisenhower Method and POSEC method  reputation, lower stress, counted on employee, flexibility and relaxation are the results of time management  Interruptions  Unclear objectives, disorganization, Stress and fatigue, too many things at once, more than 1 supervisor are the obstacles of time management  Say No when you cannot do everything and consider your personal prime time

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