Guide to automated election 2010

2. Pre Testing

3. Pre Testing
Pre Voting

4. Pre Testing
Pre Voting
Post Voting

5. Pre Testing
Pre Voting
Post Voting
Transmission

6. Precinct Count Optical
Scanner (PCOS) Machine

7. (3) Operator LCD Screen with
Counter
(4) Printer Compartment
(5) Transmission Port
(9) “RETURN” Button
(8) “CAST” Button
(1) Security Key Receptacle
(2) Ballot Entry Slot
(7) Back-up Memory Card Slot
(6) Main Memory Card Slot

8. PARTS OF A PCOS MACHINE:
Security Key
Receptacle
Memory Card Slots
Display
Screen
Transmission Port
Ballot
Entry
Slot
Printer

9. PARTS OF A PCOS MACHINE:
Security Key
Receptacle
Ballot
Entry
Slot
Display
Screen
Transmission Port
Printer
Memory Card Slots

10. • BALLOT ENTRY SLOT – This is where
completed ballots are fed personally by the
voter. It will accept any of four (4)
orientations and will allow four (4) attempts
at feeding.

11. • TOUCH SCREEN – This will be where
data about the PCOS machine will
appear such as error, status, and
confirmation messages.

12. •THERMAL PRINTER – This will
print out Election Returns,
Audit Logs, and transmission of
returns.

13. • Transmission Port – This is where
the transmission cable to the
modem shall be connected. Make
sure this is closed before and
after transmission.

14. •Memory Card Slots – This will be
where the main CF memory card
and backup memory card will be
inserted. All data for the voting
will be stored here.

15. REMOVABLE MEMORY CARD
The PCOS machine uses a COMPACT FLASH removable
memory card . This is where the application is stored
and is used for backing up data, like election results
and audit logs.
THERMAL PAPER
This is the paper that is used
for printing election results and
is installed inside the THERMAL PRINTER
COMPARTMENT.
SECURITY KEY
The security key is a special device
that is assigned to each
PCOS machine

16. Transmission Devices
Device that will be used for transmission of the results
Option 1: PCOS Modem
(with cellphone signal)
Option 2: BGAN Antenna
(without cellphone signal)

18. PRE TESTING OF PCOS MACHINES
• To be conducted 3 days before
elections (7 May 2010).
• To be held by the Board of
Election Inspectors (BEI).
• In the presence of watchers.

19. Steps in Pre Testing of PCOS machines:
The BEI shall break
the seal of the box
where the PCOS
machine is
contained and take
out the shrink
wrapped PCOS
machine.

20. Note model and serial number of PCOS
machine:

21. • Check if the following are still
sealed:
Printer Cover

22. • Check if the following are still
sealed:
Main Memory Card Slot
Backup Memory Card Slot

23. Note the condition of the
PCOS machine in the Minutes.
If the machine does not work,
have its condition noted in
the Minutes and replaced.

24. Make sure that the seals
are not broken on:
Main Memory Card Slot
Backup Memory Card
Slot

25. Make sure that
Transmission
Cable is NOT
connected.

26. Preparing the PCOS machines:
• Install the PCOS machine properly on
top of the ballot box.
• Connect the PCOS machine to its
battery.
• Plug the power cord of the PCOS
machine to nearest outlet.

27. Trial Voting:
• The BEI shall choose ten (10) persons for trial
voting.
• Persons chosen shall vote on new genuine
ballots.
• After voting, the ballots shall be inserted into
the PCOS machine for counting.
• The BEI shall then print eight (8) Election
Returns from the PCOS machine.

28. Transmission of Trial Votes:
• Connect the transmission cable to
the PCOS machine.
• The results of the trial election shall
be transmitted to the City or
Municipality Canvassing Center.

29. Manual Audit:
• The ballots inside the ballot box shall be taken out and
shown to everyone.
• The BEI shall count the number of ballots cast. There should
be ten (10) ballots.
• The votes cast shall be manually counted and compared
with the Election Returns printed by the PCOS machine.
• If the results are the same, the BEI and the watchers shall
sign the Election Returns. The signed Election Returns shall
be placed inside its designated envelope and given to the
Election Officer.
• If the results do not match, it should be recorded in the
Minutes and reported to the BEI Chairman.

30. Resetting and Resealing of PCOS
machines:
• Reset the ballot counter indicator of the PCOS machine.
• Seal the Transmission Port, the Printer Cover, and the
Memory Card Slot.
• Lock and Seal the ballot box.
• Wrap the PCOS machine and the ballot box in shrink wrap.
• Record the serial numbers of the seals on the PCOS machine
and the ballot box.
The PCOS machine and ballot box shall not
be opened again until the day of the
elections.

31. Check seals on:
Transmission Port

32. Check seals on:
Transmission Port
Main Memory Card Slot

33. Check seals on:
Transmission Port
Main Memory Card Slot
Backup Memory Card Slot

34. Check seals on:
Transmission Port
Main Memory Card Slot
Backup Memory Card Slot
Printer Cover

35. Check seals on:
Transmission Port
Main Memory Card Slot
Backup Memory Card Slot
Printer Cover
Ballot Box

36. Areas of Concern:
• If the PCOS machine has the following
defects:
Not sealed or seal broken
Will not turn on or will not initialize
Any other defect
record its condition in the Minutes and
request that it be replaced with another
PCOS machine.
• If the correct procedure is not followed,
have it recorded in the Minutes.

37. Things to note:
Prior to Trial Vote:
1. Check seals on PCOS machine upon
opening of box.
2. Note serial number of PCOS
machine.
3. Transmission Cable must NOT be
connected.

38. Things to note:
After Trial Vote:
1.Check that electronic tally
matches manual audit.
2.Check that the PCOS machine is
reset after trial vote.
3.Verify that the PCOS machine
and ballot box are sealed.

39. Watch out:
• Transmission Cable should NOT be
connected during the voting. It shall be
connected only after voting ends to
transmit results.
• Main Memory Card Slot and Backup
Memory Card Slot should NOT be
unsealed.

40. Note serial numbers of seals on:
1.On PCOS machine:
Printer Port

41. Note serial numbers of seals on:
1.On PCOS machine:
Printer Port
Transmission Port

42. Note serial numbers of seals on:
1.On PCOS machine:
Printer Port
Transmission Port
Memory Card Slot

43. Note serial numbers of seals on:
1.On PCOS machine:
Printer Port
Transmission Port
Memory Card Slot
Main Memory Card

44. Note serial numbers of seals on:
1.On PCOS machine:
Printer Port
Transmission Port
Memory Card Slot
Main Memory Card
Backup Memory Card

45. Note serial numbers of seals on:
1.On PCOS machine:
Printer Port
Transmission Port
Memory Card Slot
Main Memory Card
Backup Memory Card
2.On Ballot Box

46. Note:
There are three (3) input devices on the PCOS
machine:
1. Ballot Feeder
2. Transmission Port
3. Memory Cards
Safeguarding the Ballot Feeder is easy and can be
done visually. However, data may be transmitted to
the Transmission Port and the Memory Cards
electronically and can not be checked visually. So
make sure the Transmission Port and the Memory
Card Slots are closed and sealed.

48. Pre Voting
• To be conducted on the day of
the elections before the start of
voting.
• To be done by the Board of
Election Inspectors (BEI).
• In the presence of watchers.

49. What will be done during Pre Voting:
1.Unsealing of PCOS machine,
Ballot Box, Official Ballots, and
Book of Voters.

50. What will be done during Pre Voting:
1.Unsealing of PCOS machine,
Ballot Box, Official Ballots, and
Book of Voters.
2.Checking of PCOS machines and
ballot box.

51. What will be done during Pre Voting:
1.Unsealing of PCOS machine,
Ballot Box, Official Ballots, and
Book of Voters.
2.Checking of PCOS machines and
ballot box.
3.Preparation of PCOS machines
for voting.

52. Preparation of PCOS machine:
The PCOS machine should still be
sealed. Check seals on:
Transmission Port

53. Preparation of PCOS machine:
The PCOS machine should still be
sealed. Check seals on:
Main Memory Card Slot

54. Preparation of PCOS machine:
The PCOS machine should still be
sealed. Check seals on:
Backup Memory Card Slot

55. Preparation of PCOS machine:
The PCOS machine should still be
sealed. Check seals on:
Printer Cover

56. Preparation of PCOS machine:
The PCOS machine should still be
sealed. Check seals on:
Transmission Port

57. Preparation of PCOS machine:
The PCOS machine should still be
sealed. Check seals on:
Transmission Port
Main Memory Card Slot

58. Preparation of PCOS machine:
The PCOS machine should still be
sealed. Check seals on:
Transmission Port
Main Memory Card Slot
Backup Memory Card Slot

59. Preparation of PCOS machine:
The PCOS machine should still be
sealed. Check seals on:
Transmission Port
Main Memory Card Slot
Backup Memory Card Slot
Printer Cover

60. Memory Card Slots:
The seals on the Main Memory
Card Slot and the Backup Memory
Card Slot should not be broken
until AFTER the transmission of
results.

61. Check that the serial
numbers of the seals on the
PCOS machine are the same
as the ones during the
Testing and Sealing stage 3
days before.

62. Check the Ballot Box:
Check seal.

63. Check the Ballot Box:
Check seal.
Check lock.

64. Check the Ballot Box:
Check seal.
Check lock.
Check that the Ballot
Box is empty.

65. Official Ballots and Book of Voters
Check the seals on the Official
Ballots and the Book of Voters.
Check number of Official Ballots.
Check that the official ballots and
the Voters Registration Record are
still sealed (They can only be opened
just before the voting starts)

66. The Chairman of the BEI shall show
to the public and the watchers
that:
 PCOS Machine is still sealed
 Ballot Box is locked and empty
 Package of Official Ballots and
Book of Voters still sealed.

67. The watcher should:
Check serial number of PCOS
machine
Check serial numbers of seals
on PCOS machine
 Check “Zero Tally” on
Initialization Report of PCOS
machine.

68. Things to note:
1. Check seals on PCOS machine.
2. Check serial number of PCOS machine.
3. Checks serial numbers of seals on PCOS machine.
4. Check seals on Official Ballots and Book of
Voters.
5. Check “Zero Report” upon initialization of PCOS
machine.
6. Check that Transmission Cable is not connected.
7. Check that the Memory Card Slots are still
sealed.

69. Preparing the PCOS machines:
• Install the PCOS machine properly on
top of the ballot box.
• Connect the PCOS machine to its
battery.
• Plug the power cord of the PCOS
machine to nearest outlet.

70. Check
Zero
Tally. All
positions
should
have zero
(0) votes
cast.

71. Make sure that the seals
are not broken on:
Main Memory Card Slot
Backup Memory Card
Slot

72. Make sure that
Transmission
Cable is NOT
connected.

74. Post Voting
• To be conducted after the end of
voting time (7AM to 6PM).
• To be done by the Board of
Election Inspectors (BEI).
• In the presence of watchers.

75. What will be done during Post Voting:
1.Close voting

76. What will be done during Post Voting:
1.Close voting
2.Count votes

77. What will be done during Post Voting:
1.Close voting
2.Count votes
3.Print Election Returns

78. What will be done during Post Voting:
1.Close voting
2.Count votes
3.Print Election Returns
• Before transmission (8 ERs local/8 ERs national)

79. What will be done during Post Voting:
1.Close voting
2.Count votes
3.Print Election Returns
• Before transmission (8 ERs local/8 ERs national)
• After transmission (22 Election Returns)

80. Procedure:
The BEI shall close the
voting.
The PCOS machine shall
then automatically count
the votes cast.

81. Procedure:
The PCOS machine shall print
automatically:
o Eight (8) copies of Election
Returns for National Positions.
o Eight (8) copies of Election
Returns for Local Positions.

82. Election Return
•Eight (8)
copies for
National
Positions
•Eight (8)
copies for
Local Positions

83. Procedure:
The BEI shall announce the results
of the voting.
The Poll Clerk shall then announce
that he is posting a copy of the
Election Returns and post a copy
within the polling place.

84. Make sure that the seals
are not broken on:
Main Memory Card Slot
Backup Memory Card
Slot

85. Make sure that
Transmission
Cable is NOT
connected.

87. Transmission of Results
• To be conducted after the
printing of Election Returns.
• To be done by the Board of
Election Inspectors (BEI).
• In the presence of watchers.

88. What will be done during Transmission:
1.Connection of Transmission
Cable.

89. What will be done during Transmission:
1.Connection of Transmission
Cable.
2.Electronic Transmission of
Election Returns.

90. What will be done during Transmission:
1.Connection of Transmission
Cable.
2.Electronic Transmission of
Election Returns.
3.Disconnect Transmission Cable.

91. NOTE:
This is the only time when the
Transmission Cable may be
connected to the PCOS machine.
After transmission, the
Transmission Cable must be
disconnected.

92. Make sure that the seals
are not broken on:
Main Memory Card Slot
Backup Memory Card
Slot

93. Procedure:
• Connect Transmission Cable to port.

94. Procedure:
• Connect Transmission Cable to port.
• Connect Transmission Cable to
modem.

95. Procedure:
• Connect Transmission Cable to port.
• Connect Transmission Cable to
modem.
Note: The BEI can attempt to connect to
modem for three (3) times before calling
the Support Technician from Smartmatic.

96. Procedure:
• Connect Transmission Cable to port.
• Connect Transmission Cable to
modem.
• Transmit electronic results to:
a. Board of Canvassers
b. DMAP-DMIP-ACA-KBP
c. Central Server

97. The BEI must attempt
to transmit three (3)
times before he can
skip to the next
server.

98. Procedure:
• Connect Transmission Cable to port.
• Connect Transmission Cable to
modem.
• Transmit electronic results to:
a. Board of Canvassers
b. DMAP-DMIP-ACA-KBP
c. Central Server
• Disconnect Transmission Cable.

99. Take note that the
Memory Card Slots
must remain sealed.

100. Errors and Retries:
• Three (3) tries to connect to modem
before calling Support Technician.
• Three (3) tries to connect to Board of
Canvassers before skipping transmission.
• Three (3) tries to connect to DMAP-DMIP-ACA-
KBP before skipping transmission.
• Three (3) tries to connect to Central
Server before skipping transmission.

101. Transmission of Results:
Board of
Canvassers
DMAP-DMIP-
ACA-KBP
Central
Server

102. Transmission of Results:
Board of
Canvassers
DMAP-DMIP-
ACA-KBP
3 tries (skip to next)

103. Transmission of Results:
Board of
Canvassers
3 tries (skip to next)
DMAP-DMIP-
ACA-KBP
3 tries (skip to next)
Central
Server

104. Transmission of Results:
Board of
Canvassers
3 tries (skip to next)
DMAP-DMIP-
ACA-KBP
3 tries (skip to next)
Central
Server
3 tries (skip to next)

105. If transmission totally fails,
the BEI shall remove the
Memory Card from its slot
and personally deliver it to
the Board of Canvassers.

106. In case of failure of transmission:
1.Note failure in the Minutes.

107. In case of failure of transmission:
1.Note failure in the Minutes.
2.Note serial number of the
Memory Card.

108. In case of failure of transmission:
1.Note failure in the Minutes.
2.Note serial number of the
Memory Card.
3.Accompany the BEI to the
Canvassing Center.

110. Printing of Results
• To be conducted after the
electronic transmission of
Election Returns.
• To be done by the Board of
Election Inspectors (BEI).
• In the presence of watchers.

111. Make sure that the seals
are not broken on:
Main Memory Card Slot
Backup Memory Card
Slot

112. What will be printed:
• Twenty two (22) copies of
Election Returns.

113. What will be printed:
• Twenty two (22) copies of
Election Returns.
• One (1) copy of Statistical
Report.

114. What will be printed:
• Twenty two (22) copies of
Election Returns.
• One (1) copy of Statistical
Report.
• One (1) copy of Audit Log Report.

115. Post voting:
Make sure that the following are placed
inside the Ballot Box
Election Returns
Minutes
Torn half of unused/rejected Official
Ballots
Verify that the Ballot Box is closed, sealed,
and locked with three (3) padlocks.
The keys to the locks shall be placed in
separate sealed envelopes.

116. Post voting:
The PCOS Machine shall be
turned over to the Support
Technician of the Voting
Center.
The Ballot Box shall be
delivered by the BEI to the
Canvassing Center.

117. The Election Officer shall bring:
1.The Voters Registration Record

118. The Election Officer shall bring:
1.The Voters Registration Record
2.The Election Day Computerized
Voters List (EDCVL)

119. The Election Officer shall bring:
1.The Voters Registration Record
2.The Election Day Computerized
Voters List (EDCVL)
3.The Precinct Computerized
Voters List (PCVL)

120. 4.Keys to the locks on the Ballot
Box

121. 4.Keys to the locks on the Ballot
Box
5.The envelope containing the
Minutes

122. 4.Keys to the locks on the Ballot
Box
5.The envelope containing the
Minutes
6.The envelope containing the
other half of torn
unused/rejected Official Ballots

123. 7.List of voters allowed to vote after
6:00 PM

124. 7.List of voters allowed to vote after
6:00 PM
8.Envelope containing the Backup
Memory Card, Initialization Report,
Precinct Audit Log Report, and
Precinct Statistical Report

125. 7.List of voters allowed to vote after
6:00 PM
8.Envelope containing the Backup
Memory Card, Initialization Report,
Precinct Audit Log Report, and
Precinct Statistical Report
9.Envelope containing the Election
Returns for the Provincial Board of
Canvassers, the Regional Board of
Canvassers, and the COMELEC.

126. Important Note:
Watch and follow the
Ballot Box, not the PCOS
machine.
The PCOS machine shall be turned
over to the Smartmatic
representative.

127. Good luck, your
country is
counting on you.