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Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010

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Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010

  1. 1. Divide and Collaborate   Building Digital Collections    One Piece at a Time  "Pie-eating 20090620-151209" by bowler1996p,  http://www.flickr.com/photos/colley/3963923318/   Dan Lipcan    Thomas J. Watson Library -   The Metropolitan Museum of Art -   ARLIS/NA 2010, Session L -
  2. 2. Collide and Deliberate From "Slapstick Mayhem," Old Tyme Fun Films, http://oldtymefunfilms.com/doublepieinface.jpg
  3. 3. Covering <ul><ul><li>Outsourced digitization </li></ul></ul><ul><ul><li>Selecting a vendor </li></ul></ul><ul><ul><li>Coordinating the project </li></ul></ul><ul><ul><li>Implementing </li></ul></ul><ul><ul><li>Costs, considerations and lessons </li></ul></ul>
  4. 4. Choosing a Vendor: Research <ul><ul><li>Existing/Previous projects </li></ul></ul><ul><ul><li>Direct contact </li></ul></ul><ul><ul><li>References </li></ul></ul><ul><ul><li>Scanner types </li></ul></ul><ul><ul><li>Image resolutions </li></ul></ul><ul><ul><li>File outputs </li></ul></ul><ul><ul><li>Samples </li></ul></ul><ul><ul><li>Price quotes </li></ul></ul>
  5. 5. Macbeth Project as Pattern <ul><ul><li>Call to libraries </li></ul></ul><ul><ul><li>Comparing holdings </li></ul></ul><ul><ul><li>Arrangement with the Frick </li></ul></ul><ul><ul><li>MARC record loading </li></ul></ul>
  6. 6. Archives of American Art
  7. 7. Comparing Holdings
  8. 8. MARC Record Loading
  9. 9. Cataloging <ul><ul><li>Catalog material if needed </li></ul></ul><ul><ul><li>Mark for scanning </li></ul></ul><ul><ul><li>Supply list of needed catalogs to partners </li></ul></ul>
  10. 10. Marking for Scanning Photograph by Dan Lipcan
  11. 11. Condition Reports <ul><ul><li>Do them. </li></ul></ul><ul><ul><li>Before shipping </li></ul></ul><ul><ul><li>Evidence of damage (or lack thereof) </li></ul></ul><ul><ul><li>Written or photographic </li></ul></ul>
  12. 12. Condition Reports
  13. 13. Photograph by Dan Lipcan
  14. 14. Photograph by Dan Lipcan
  15. 15. Packing & Shipping <ul><ul><li>Export data to vendor </li></ul></ul><ul><ul><li>Track materials (check out) </li></ul></ul><ul><ul><li>Pack & ship to vendor </li></ul></ul><ul><ul><li>Material is irreplaceable </li></ul></ul>
  16. 16. Data Export to Vendor
  17. 17. Checked Out
  18. 18. Scans Return <ul><ul><li>Receive and distribute files </li></ul></ul><ul><ul><li>QC a sufficient sample </li></ul></ul><ul><ul><li>Report problems immediately </li></ul></ul>
  19. 19. Materials Return <ul><ul><li>Unpack material </li></ul></ul><ul><ul><li>Compare to condition report </li></ul></ul><ul><ul><li>Check-in volumes </li></ul></ul><ul><ul><li>Report problems immediately </li></ul></ul>
  20. 20. Load Digital Files <ul><ul><li>Transfer files to local content management system </li></ul></ul><ul><ul><ul><li>Remote hosting </li></ul></ul></ul><ul><ul><ul><li>OPAC </li></ul></ul></ul><ul><ul><ul><li>OCLC's CONTENTdm </li></ul></ul></ul>
  21. 21. MARC Records/OPAC <ul><ul><li>Separate records for e-version </li></ul></ul><ul><ul><li>Export and modify MARC records </li></ul></ul><ul><ul><ul><li>MarcEdit </li></ul></ul></ul><ul><ul><ul><li>Global update (Innovative ILS) </li></ul></ul></ul><ul><ul><li>Load records with live links </li></ul></ul>
  22. 22. MarcEdit
  23. 23. MARC Record Set
  24. 24. Marketing <ul><ul><li>MARC record set for other libraries </li></ul></ul><ul><ul><li>Patrons </li></ul></ul><ul><ul><li>Library Web site </li></ul></ul><ul><ul><li>ARLIS-L and listservs </li></ul></ul><ul><ul><li>Wikipedia </li></ul></ul>
  25. 25. Lessons <ul><ul><li>Condition reports </li></ul></ul><ul><ul><li>Wear & tear </li></ul></ul>Photograph by Dan Lipcan
  26. 26. Time Lessons <ul><ul><li>Everything Takes Longer </li></ul></ul><ul><ul><li>Track hours invested  </li></ul></ul><ul><ul><li>T.G.F.I. </li></ul></ul><ul><ul><li>Get lawyers involved early on [Undue Diligence?] </li></ul></ul>
  27. 27. Financials, Macbeth Project Average cost per page [includes scanning, file conversions, metadata, shipping, DVDs] $ 1.88 Average cost per item [average pages per item: 4.27] $ 8.03
  28. 28. OK, Next <ul><ul><li>Knoedler Gallery Project </li></ul></ul><ul><ul><li>CONTENTdm </li></ul></ul><ul><ul><li>In-house vs. outsourced </li></ul></ul><ul><ul><li>Assessment </li></ul></ul><ul><ul><li>Backup & preservation </li></ul></ul><ul><ul><li>Internet Archive </li></ul></ul><ul><ul><li>Get better at this </li></ul></ul>
  29. 29. Dan Lipcan  Thomas J. Watson Library The Metropolitan Museum of Art   [email_address] lipcan3

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