Slide deck from my updated course on Access 2019

1. MODULE 7
REPORTS
ALEXANDER BABICH
ALEXANDER.TAURUS@GMAIL.COM

2. MODULE OVERVIEW
• Printing tables and forms.The concept of the report
• Using the Report Designer. Report areas.Table view report
• Change of record source, numbering of records and
summary functions
• Sorting and grouping the report
• Customize the headers and footers. Report in the form of a
letter. Address labels
• Report printing options. Export reports to different
formats

3. LESSON1:THE CONCEPT OFTHE
REPORT
• Printing tables and forms.The concept of the
report
• Using the Report Designer. Report areas.Table
view report
• Change of record source, numbering of records
and summary functions

4. FORMS AND REPORTS
• Providing users with the necessary
information based on existing data
• Forms
• Reports
• Reports and forms have much in
common, but reports are not
intended to enter or edit data
• Reports - data in the form of
documents that can be viewed
and printed
• the report can display calculated values

5. HOW TO CREATE REPORT
• Auto Report
• Report Designer
• Blank Report
• ReportWizard

6. AUTO REPORT
• Based on current table
• Need to be refined in
design mode
• All fields from сurrent
table or query

7. REPORT WIZARD

8. REPORT WIZARD

9. REPORT WIZARD

10. DESIGNVIEW
Report areas

11. SETTING UP REPORT

12. SETTING UP REPORT

13. CHANGE THE SOURCE OF
RECORDS
• Report in DesignView
• Add Existing Fields on the ribbon (Design tab)
• Right click on any field or table and then Edit
Record Source

14. CHANGE THE SOURCE OF
RECORDS

15. CHANGE THE SOURCE OF
RECORDS

16. CHANGE THE SOURCE OF
RECORDS

17. CALCULATED FIELDS IN REPORTS

18. SUMMARY CALCULATIONS IN
REPORTS

19. EXERCISE
1. Add necessary reports
to your database
2. Use calculated fields
in reports

20. LESSON 2: REPORT SETUP
• Sorting and grouping the report
• Customize the headers and footers. Report in the
form of a letter. Address labels
• Report printing options. Export reports to
different formats

21. GROUPING DATA

22. FILTERING DATA IN A REPORT
• Report property
• WHERE in the SELECT statement
• set the value of the Filter On Load property to Yes

23. FILTERING DATA IN A REPORT

24. ADDING HEADERS AND FOOTERS

25. LABELS
Special type of multi-column report, intended for printing on one page of
several information groups
• sending advertising brochures or price lists to all customers from the
database

26. LABELS
Special type of multi-column report, intended for printing on one page of
several information groups
• sending advertising brochures or price lists to all customers from the
database

27. LABELS
Special type of multi-column report, intended for printing on one page of
several information groups
• sending advertising brochures or price lists to all customers from the
database

28. LABELS
Special type of multi-column report, intended for printing on one page of
several information groups
• sending advertising brochures or price lists to all customers from the
database

29. LABELS

30. LABELS

31. PRINT,VIEW, EXPORT REPORT

32. Which of the following can you do in a report? (Pick one answer)
1. Perform calculations on your data
2. Add headings and formatting to your data
3. Group your data
4. All of the above
TEST QUESTION

33. 4. All of the above.
You can also save a report and run it again with new data, any time.
TEST QUESTION
Which of the following can you do in a report? (Pick one answer)
Answer:

34. TEST QUESTION
You can add as many as _____ levels of grouping to a report. (Pick one
answer)
1. Seven
2. Five
3. Ten

35. TEST QUESTION
You can also specify sums, counts, and sort orders for each
group
You can add as many as _____ levels of grouping to a report
Answer:
3. Ten

36. TEST QUESTION
All reports must contain which of the following? (Pick one answer)
1. A title section
2. A date/time section
3. A detail section
4. A footnote section

37. TEST QUESTION
All reports must have a detail section. They’re meaningless,
otherwise
All reports must contain which of the following?
Answer:
3. A detail section

38. TEST QUESTION
You can add controls to a report when working in Design view. (Pick
one answer)
1. True
2. False

39. TEST QUESTION
You can add dates and times, logos, check boxes, and more
You can add controls to a report when working in Design view
Answer:
1. True

40. TEST QUESTION
The important thing to remember when designing reports is: (Pick
one answer)
1. They must be clear and easy to understand
2. They must contain a date and time
3. They must group data in some way
4. They must use all the available report sections

41. TEST QUESTION
You can include as few or as many elements as you need to
make the information clea.
The important thing to remember when designing reports is:
Answer:
1. They must be clear and easy to understand

42. EXERCISE
1. Refine your database
reports taking into
account all the above
2. Export reports to
format of your choice

43. BOTTOM LINE
• Printing tables and forms.The concept of the report
• Using the Report Designer. Report areas.Table view report
• Change of record source, numbering of records and
summary functions
• Sorting and grouping the report
• Customize the headers and footers. Report in the form of a
letter. Address labels
• Report printing options. Export reports to different
formats

44. QUESTIONS?

45. SELF-TEST
• What is a report in Access?
• What is the difference between auto reports
from other ways to create a report?
• List report areas
• What formats can you export the report to?