MS Word Chapter 2 PPT

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  • Figure 2.2
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  • MS Word Chapter 2 PPT

    1. 1. PowerPoint Presentation to Accompany<br />GO! with Microsoft® Word 2010<br />Chapter 2<br />Using Tables and Templates to Create Resumes and Cover Letters<br />
    2. 2. Objectives<br />Create a Table<br />Add Text to a Table<br />Format a Table<br />Create a New Document from an Existing Document<br />
    3. 3. Objectives<br />Change and Reorganize Text<br />Use the Proofing Options<br />Create a Document Using a Template<br />
    4. 4. Create a Table<br />Table—arrangement of information organized into rows and columns<br />Cell―intersection of a row and a column into which you can type<br />Useful to present information in a logical and orderly manner<br />
    5. 5. Create a Table<br />Steps to create a table in Word<br />Click the Insert tab on the Ribbon<br />Click the Table button<br />Select the number of rows and columns<br />
    6. 6. Create a Table<br />
    7. 7. Add Text to a Table<br />Each cell behaves similarly to a document.<br />For example, when you reach the right border of the cell, wordwrap moves the text to the next line<br />Text can be added to a table either by typing or by insertion from another document.<br />
    8. 8. Add Text to a Table<br /><ul><li>Insert existing text into a table cell</li></li></ul><li>Format a Table<br /><ul><li>All of the columns are of equal width when the table is created.
    9. 9. The width of table columns can be changed.</li></li></ul><li>Format a Table<br /><ul><li>Rows or columns can be added anywhere in a table.</li></li></ul><li>Format a Table<br /><ul><li>Table titles typically span across all of the columns.
    10. 10. Cells can be merged to include information across the columns. </li></li></ul><li>Format a Table<br /><ul><li>Apply formatting
    11. 11. Bold face
    12. 12. Change the spacing of paragraphs</li></li></ul><li>Format a Table<br /><ul><li>Table cells have black borders when created.</li></li></ul><li>Format a Table<br /><ul><li>The borders can be changed or removed.</li></li></ul><li>Create a New Document from an Existing Document<br />Template—an existing document used as a starting point for a new document<br />Word’s Normal template—starting place for all new Word documents<br />
    13. 13. Create a New Document from an Existing Document<br />
    14. 14. Create a New Document from an Existing Document<br />
    15. 15. Change and Reorganize Text<br /><ul><li>AutoCorrect—corrects commonly misspelled words automatically
    16. 16. Add frequently misspelled words to the list for automatic correction</li></li></ul><li>Change and Reorganize Text<br /><ul><li>Find command—locates text in a document quickly</li></li></ul><li>Change and Reorganize Text<br /><ul><li>Find and Replace—makes the same change or makes more than one change at a time</li></li></ul><li>Change and Reorganize Text<br /><ul><li>Drag-and-drop—use the mouse to drag selected text from one location to another</li></li></ul><li>Change and Reorganize Text<br /><ul><li>Insert and then format a table in a document
    17. 17. Make changes in the table, such as the position of the table and the border style</li></li></ul><li>Use the Proofing Options<br />Compare your words to the Office dictionary and compare your phrases and punctuation to a list of grammar rules<br />Words not in the dictionary are marked with a wavy red underline.<br />Phrases and punctuation that differ from grammar rules are marked with a wavy green underline.<br />
    18. 18. Use the Proofing Options<br /><ul><li>Common misused words that differ from word usage rules are marked with a wavy blue underline. </li></li></ul><li>Use the Proofing Options<br /><ul><li>Two ways to respond to spelling and grammar errors:
    19. 19. Right-click a flagged word or phrase, and then from the shortcut menu choose a correction or action
    20. 20. Initiate the Spelling and Grammar command to display the Spelling and Grammar dialog box</li></li></ul><li>Use the Proofing Options<br />
    21. 21. Use the Proofing Options<br />
    22. 22. Use the Proofing Options<br /><ul><li>Thesaurus—research tool that lists synonyms</li></li></ul><li>Create a Document Using a Template<br />Word provides predesigned templates for letters, resumes, reports, invoices, and other types of documents.<br />
    23. 23. Create a Document Using a Template<br />You can<br />Save the template as a Word document, then substitute your information in the indicated locations<br />Remove unneeded elements that are included in the template<br />
    24. 24. Create a Document Using a Template<br />
    25. 25. Create a Document Using a Template<br />
    26. 26. Create a Document Using a Template<br /><ul><li>To replace text in the placeholder, click in the row you want to replace.
    27. 27. Notice that the Table Tools are active on the Ribbon.
    28. 28. On the Ribbon, click the Layout tab.
    29. 29. In the Rows & Columns group, click the Delete button, and then click Delete Rows.</li></li></ul><li>Create a Document Using a Template<br /><ul><li>To remove template controls:
    30. 30. Near the top of the document, point to the text control that not used.
    31. 31. Right-click the control, and then from the shortcut menu, click Remove Content Control.</li></li></ul><li>Covered Objectives<br />Create a Table<br />Add Text to a Table<br />Format a Table<br />Create a New Document from an Existing Document<br />
    32. 32. Covered Objectives<br />Change and Reorganize Text<br />Use the Proofing Options<br />Create a Document Using a Template<br />
    33. 33. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.<br />Copyright © 2011 Pearson Education, Inc.  <br />Publishing as Prentice Hall<br />37<br />

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