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How to Stop Managing
And Start Coaching
Leahcim Semaj, PhD
The Leadership Development Programme
Human Resource Management Division
The University of the West Indies, Mona Campus
October 20, 2015
October 20, 2015 2
Dr. Leahcim Semaj
Chief Ideator & Resultant
The JobBank
Keep In Touch!
Course Outline
1. The What and Why of Coaching &
Mentoring; The Processes as Learning
Platforms
An in-depth discussion of coaching and
mentoring, their differences, and their
value and importance to an
organisation.
10/20/2015 www.LTSemaj.com 3
Course Outline
2. Basic Coaching Models, Mentoring
Models and Goal-Setting Approaches
* An overview of coaching and
mentoring models and goals-theory
application approaches.
10/20/2015 www.LTSemaj.com 4
Course Outline
 3. Coaching & Mentoring in Practice -
Do’s and Don’ts
* Learn the many facets of coaching
including what to do and what not to do.
* Techniques and tools to use to become
highly effective coaches and mentors.
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Course Outline
 4. Understanding Personality and Its Implications on
Your Coaching/Mentoring Style
 The physical elements of coaching/mentoring delivery
including the your tone of voice, word choice, body
language, and timing.
 An understanding of how to devise coaching
/mentoring strategies and anticipate pacing
requirements that will be effective with a variety of
coachees/mentees.10/20/2015 www.LTSemaj.com 6
Course Outline
5. Understanding How to Use Vocal and
Visual Control in Coaching & Mentoring
* Vocal and Visual control, and their
contributory ratios to the unspoken
“balance of power” in any human
interaction.
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810/20/2015 810/20/2015 8
“We have all that we need
to create what we want
because all the resources
we need are in our minds”
Theodore Roosevelt
My Experience
CCNY, Rutgers, Cornell, UWI
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www.LTSemaj.com 10
The Crisis in Management
Manager
as
Prefect
Manager
as
Headman
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The Traditional Responsibilities of The
Supervisor
1. Scheduling and tracking progress
2. Teaching new skills
3. Evaluating employee performance
4. Enforcing work rules and safety
policies
5. Selecting personnel
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The Supervisor is Now Responsible
for Ensuring Total Quality
Service that
exceeds
customers
expectation
 CONTINUOUS IMPROVEMENT
 EMPLOYEE INVOLVEMENT
 CUSTOMER FOCUS
 MEASUREMENT
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The Expanding Role Of The Supervisor
1. Developing teamwork
2. Encouraging continuous improvement
3. Encouraging employee involvement
4. Customer focus
5. Measurement
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Role Conflict
Traditional
roles
New
roles
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Contrasting The Roles
EXPANDED
 Developing teamwork
 Encouraging continuous
improvement
 Encouraging employee
involvement
 Customer focus
 Measurement
TRADITIONAL
 Scheduling and tracking
progress
 Teaching new skills
 Evaluating employee
performance
 Enforcing work rules and
safety policies
 Selecting personnel
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The New Way
 Performance coaching
represents a new philosophy
in developing people
 Based on the hands-on
experience and on-the-job
knowledge of the immediate
supervisor
 You focus on the
company’s business
objectives
 You connect training
to the job
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Coach Your Workers
To a
winning
season
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Question
What percentage
of your work force
is performing at
peak levels?
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If Your Employees Are Average
 Probably no more than 20 %
 These top performers often
are eager to learn because
they have high achievement
drives
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Your Job
To get the
remaining 80%
to follow suit
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One Way to Do This
Coaching and
Mentoring them
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All of Us Need Coaches
 Most people work
 Learn
 Stretch more
 If they are encouraged and
coached
 Than if they try to go it alone
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Everyone Needs a Push Sometimes
Muhammad Ali
Asked to identify the
greatest lesson he
learned in life
The Sonny Liston title
fight in January 1964
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“Liston Was the Strongest Man I Ever Fought”
“Every time I hit him, it hurt
me worse than it did him
When the 6th round ended
 I was completely spent
 I couldn’t even raise my
arms”
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“I Couldn’t Even Stand up
to Go Back Into the Ring”
“I’m going home! I
told Angelo
Dundee
I’m not going back
in there!”
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Dundee Demanded That Ali Get
Back in the Ring
Ali refused
The bell rang
Ali still didn't rise
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Dundee Pushed Him and Shouted
“Get in there
and don’t come
out until you
are
heavyweight
champion of
the world”
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Ali Struggled to His Feet
Liston didn’t
Ali won the title
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The Lesson of Coaching
 “The greatest lesson
I’ve learned is to
have someone
pushing you and
making you do things
you didn’t think you
can do”
The Greatest Athlete of the 20th Century
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Managers Change -
From Supervisors to Coaches
 Coaches help teams solve
problems
 Old Order bosses design and
allocate work, supervise, check,
monitor and control
 Teams do these things for
themselves
 Mentors look out for long term
career development
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Middle Management Has A
New Role
 From guardians of the functional
units to smashers of the
boundaries
 To facilitators of the teams on
the front line
 From defending what use To be
 To encouraging what should and
can be
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Organizational Structure Changes-
From Hierarchical to Flat
 The team and the
process is the reality
 Coequal people can
operate with autonomy
and fewer managers
 A manager can
typically supervise
about seven people
 He can coach up to
30 or 40
How to Stop Supervising
And Start
Coaching
A
JobBank
Presentation
Mentorship - Origins
 The first recorded modern usage of the term can be
traced to a book entitled
 "Les Aventures de Telemaque",
 by the French writer François Fénelon
 In the book the lead character is that of Mentor.
 This book was published in 1699 and was very popular
during the 18th century
 The modern application of the term can be traced to
this publication.
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Mentorship - Origins
 This is the source of the modern use of the word mentor:
 a trusted friend, counselor or teacher, usually a more
experienced person.
 Some professions have "mentoring programs"
 in which newcomers are paired with more experienced people,
 who advise them and serve as examples as they advance.
 Schools sometimes offer mentoring programs to new
students,
 or students having difficulties.
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Today Mentors
 provide expertise to less experienced individuals to
help them
 advance their careers,
 enhance their education,
 and build their networks.
 In many different arenas people have benefited
from being part of a mentoring relationship.
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DEFINITION OF MENTORING
A deliberate, conscious, voluntary relationship:
• That may or may not have a specific time limit
• That is sanctioned or supported by the Company
 by time, acknowledgement of supervisors
 Or administrators,
 or is in alignment with the mission or vision of the organization
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MENTORING
• Occurs between an experienced, employed (the
mentor)
• and one or more other persons
• the partners/graduates
• Who are generally not in a direct, hierarchical or
supervisory chain-of-command
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MENTORING
• The outcome of the relationship is expected to benefit all
parties in the relationship (albeit at different times)
for personal growth,
career development,
lifestyle enhancement
spiritual fulfillment,
goal achievement
and other area mutually designated by the mentor and the partner
• With benefit to the Company
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MENTORING
• Such activities taking place on
• a one-to-one,
• small group
• or by electronic
• or telecommunication means
• Typically focused on
• interpersonal support,
• guidance, mutual exchange,
• sharing of wisdom,
• coaching,
• and role modeling
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Mentee
 The student of a mentor is called a protégé.
 Sometimes, the protégé is also called a mentee.
 The -or ending of the original name Mentor does not
have the meaning of "the one who does something",
 as in other English words such as contractor or actor
 The derivation of mentee from mentor is therefore an
example of backformation
 (cf. employer and employee)
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Notable Mentorships
 Authors -
 H.P. Lovecraft mentored Robert Bloch, Clark Ashton
Smith, and Robert E. Howard
 Business people -
 Freddie Laker mentored Richard Branson
 Politicians -
 Aristotle mentored Alexander the Great
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Notable Mentorships
 Directors -
 Roger Corman mentored Francis Ford Coppola,
 Martin Scorsese, Ron Howard, Peter Bogdanovich, Jonathan
Demme, Joe Dante,
 James Cameron, John Sayles, Donald G. Jackson, Gale Anne
Hurd, Carl Colpaert,
 Monte Hellman, Paul Bartel,George Armitage,
 Jonathan Kaplan, George Hickenlooper, Curtis Hanson, and Jack Hill.
 Martin Scorsese
 mentored Oliver Stone at New York University
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Notable Mentorships
Actors -
 Laurence Olivier mentored Anthony Hopkins.
 Martin Landau mentored Jack Nicholson.
 Mel Gibson mentored Heath Ledger
Musicians -
 Johann Christian Bach mentored Wolfgang Amadeus
Mozart.
 Dr. Dre mentors Eminem.
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Notable Mentorships
 Athletes -
 Eddy Merckx (five-time Tour de France winner) mentored Lance
Armstrong (seven-time Tour de France winner).
 Bobby Charlton mentored David Beckham
 Movies -
 Obi-wan Kenobi mentored Anakin Skywalker and his son Luke
Skywalker
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Notable Mentorships
 Television -
 Perry Cox mentored J.D. (Scrubs)
 Video Games -
 The Boss mentored Naked Snake.
 Solid Snake, mentored Raiden.
 Poetry -
 Seamus Heaney mentored Paul Muldoon
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Jamaican Mentorship Examples?
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Coaches Are Mentors
Allows you to share your
experiences with your
employees
Help them achieve the
same level of success as
you
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Coaches Are Mentors
As they benefit from your
experiences, they avoid
the mistakes that can set
back or ruin their careers
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Mentoring
 Helps you to become a
caring, sympathetic
and patient supervisor
 You learn to listen to
the fears and
frustration of your
employees, as well as
the joy and victory
Can increase your
motivation and
enthusiasm towards
you as you help
employees walk the
same path you
followed
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Organisational Benefits
The success of an
organisation is based
on the success of an
employee
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Organisational Benefits
Employees who
perform well and
are happy in their
jobs enhance their
career prospects
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MORE BENEFITS
 They improve
the performance
of their company
 Improve
relationships
between managers
and employees –
further improving
performance and
productivity of
employees
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How to be a Good Mentor
1. CREATE A NETWORK
 A network of contacts with various
departments and hierarchical levels
 provide knowledge about the
organisation’s history, philosophy,
strategic direction
 you can share with your workers
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2. Allow Freedom
Sometimes being exposed to
different values, beliefs and goals
is necessary to help employees
grow
Employees may want to turn to
someone other than you
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3. Invest your time wisely
Don’t spend time on
employees who are always
focused on the negative
aspects of their work and
having nothing good to say
about the company or its
people
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Invest your time wisely
Your time is better spent
with positive employees
who are open to
suggestions
 and ready to take
responsibility for their
growth and development
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4. Give & You Get Back
 Mentoring is reciprocal
 When you share your
knowledge and experiences –
you’ll gain insights and
knowledge about yourself and
your job
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5. Be patient
A mentoring relationship
must be allowed to
develop naturally
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6. Be an active listener
 No relationship can succeed if
the supervisor does not actively
listen to employees
 You will be able to gather
information from your
employees through verbal and
non-verbal cues
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7. Have Chemistry
 A personal
chemistry between
managers and
employees must
exist for the
mentoring
relationship to be
successful
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8. Formally Establish
a Mentoring Relationship
You can
develop a
formal
development
plan with each
employee
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Outlines your responsibilities
 The goals and
outcomes your
employee wants to
achieve
 The action steps and
strategies that will be
used to achieve them
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9. Establish Relationship Boundaries
 Some topics have to remain taboo
even in mentoring relationships
 Example
 promotions
 your relationships with managers
 In order to develop trust and harmony
in the relationship, be clear and
forthright about the boundaries
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10. Create Reciprocity
 Both parties
must benefit from
the mentoring
relationship
 clearly your
employee will
benefit the most
 Managers and
employees grow
and learn from
each other
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11. Develop Synergy
Synergy occurs
when the whole
is greater than
the sum of parts
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The best mentoring relationships
 Enhance and encourage
the confidence and
creativity of both the
managers who is guiding
the employee and the
employee who is learning
how to succeed
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As a Performance Coach
 You make sure that
employees receive
on-target training
 You are
accountable for the
performance of
employees being
trained
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As a Performance Coach
 It is results that
count
 not the training
activity
 No more training
for training’s
sake
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What does this mean?
 Break up training into
small units that last only
a few hours or less
 This eliminates
launching a tidal wave
of information at
employees that they
forget as soon as they
step out of the
classroom
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Performance Coaching
 Developing the full
potential of
employees
 Help to identify and
grow the personality
and performance
strengths that will
make them better
employees
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Performance Coaching
 Build the
relationship
with employees
that motivate
and inspire
them to better
themselves
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You Also Need To Be
An
Effective
Career
Coach
A
Good
Mentor
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So What?
For many, training,
coaching and
mentoring employees
is just another task to
be added to their
already overflowing
agenda
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The Reason:
They view
employee
development as
an activity
irrelevant to the
job they must
accomplish
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The Reason:
An investment of
their time with no
return
Is this true?
What is your
position?
Performance Coaching
Gets
Results
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How?
Results in
new on the
job skills and
measurable
performance
improvement
Creates
employees
who are
confident
and
ambitious
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Human Resource Professionals
Support
you in
your new
training
role
 Developing training
activities and
teaching training
skills such as how
to make
presentations and
lead discussions
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In Addition:
They should be
responsible for
the
organisation's
performance
management
system
 Performance
standards
 Evaluation
systems
 Compensation
and reward
systems
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How to
Build Relationships With Workers
A performance-
coaching
relationship with
your employees
must include
some special
components
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1. Freedom From Fear
 Fear kills organisational
and individual
performance
 An intimidating boss and
constant fear of reprisals
make employees:
 Frustrated
 Angry
 Resentful
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What of Relationships?
 Good relationships can’t
survive under such
conditions
 Do not emotionally and
verbally abuse employees
 Give them leeway to be
creative
 Even to make mistakes
 Without fear of retribution
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2. Communication
 Two-way communication
 Need good listening skills
to encourage employee
communication
 Communicating on the
same level and with the
same language
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3. Interaction
 To have healthy
fear-free - and
mistake-free
communication:
 You should allow
personal interaction
between self and
employees
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4. Acceptance
 Relationships
must be non-
judgmental
 Be ready to
listen to what
employees
have to say
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5. Personal Involvement
 Know your
employees as
human beings
 Let them
know you as
a human
being
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6. Trust
Based on
mutual
respect
and truth
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7. Honesty
 Relationships
depend on total
honesty
 That doesn’t
mean you can’t
hide things that
will hurt your
employees
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8. Self-Esteem
 Employees
and
supervisors
will
experience
higher self-
esteem
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9. Personal and
Professional Development
 The manager's job
is to offer the right
work assignments
and help the
employees achieve
their goals
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Principles of Training
You should
follow four
principles
when training
employees
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First - MEANING
 Present
information only
if it is
meaningful
 Theory should
be tied to
practical
applications
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Second - MASTERY
 Present information in a
way that permits
mastery
 Employees have to
understand completely
and be able to use what
you are training them to
do
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Third - ONE CONCEPT
Present
only one
idea or
concept at
a time
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Fourth - FEEDBACK
Use
feedback
and frequent
summaries
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The Seven Laws of Training
 The following
laws of training
will help you
perform the task
of the trainer
better
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1. The Law of The Trainer
 You have to convince
employees that you
know what you're
talking about
 Must have both
knowledge and
experience in the
subject being taught
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2. The Law of The Learner
 Learners pay
attention if
you use
diversionary
methods such
as games or
exercises
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Training and Performance Aids
 User friendly
aids such as
laminated cards
or posters can
be used to keep
key points fresh
in employees'
minds
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3. The Law of The Language
 Training must be
conducted in
plain, intelligent,
understandable
language if it is to
be successful
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4. The Law of The Training Session
 Training must be
tied to a frame of
reference that
employees can
understand
 Something the
employee is
familiar with
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5. The Law of the Training Process
 The best learning
process challenges
employees to
study for
themselves
Don't spoon-
feed them
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6. The Law of the Learning Process
The
material
must be
applicable
to the job
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7. The Law of Review,
Application and Evaluation
 Review the
material to
ensure that the
employee fully
understand it
 And know how
to apply it to
their jobs
Coaching
Part 2
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Some Techniques
For Coaches
 Harvard Business
Review
 Nov-Dec 1996
 James Waldrop and
Timothy Butler
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Practice
Active Listening
 Paraphrase
so that the
person knows
you truly
understood
them
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Support learning
through action and reflection
 Take time after a
specific event or
during the
scheduled coaching
meeting to ask
some questions
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Questions To Ask
 "What happened?
 What did you do?
 How successful do you think the
action was?
 How did you feel before, during, and
after?
 How did other people react?
 Did you get any feedback?
 Do you need to follow up?"
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One goal of the coach in
the action-and-reflection cycle
 To make the
worker realise
how his
behaviours
affect his ability
to succeed
 The best way to
accomplish that
is to ask him to
imagine how
others might be
reacting to his
behaviour
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Move from easy to hard
1 1 3   Don’t expect
the
behavioural
goal to be
reached
without some
trial and error
along the way
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WHEN WORKING ON SEVERAL BEHAVIOURS
Pick the one
that is likeliest
to change
quickly and
with the least
amount of
trauma
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Set Microgoals
 These goals
approximate the
ultimate goal and
form the basis for
reflection and
discussion between
coach and worker
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If the ultimate goal is to be more trusted
and approachable
 Successive
microgoals might
be to ask a staff
assistant how his
weekend went
 To solicit other
people's opinions
about a decision
 To follow up with
them afterward
 To ask more people
out to lunch
 To take notes about
how a particularly
bothersome
relationship is
progressing
10/20/2015 www.LTSemaj.com 118
If the ultimate goal is to stop overly
controlling behaviour
 A series of
microgoals might
encourage the
worker to hold
back her opinion
in a meeting until
everyone else has
spoken
10/20/2015 www.LTSemaj.com 119
Use tape delay
 The coach
encourages the
worker who gets
into trouble by
speaking before
thinking to wait for
five seconds
before reacting in
meetings
10/20/2015 www.LTSemaj.com 120
Practice script writing and role-playing
 The coach can help
the worker who
has problems
communicating by
encouraging him to
write scripts and
then to play out
possible scenarios
10/20/2015 www.LTSemaj.com 121
Set up relationship-repair meetings
 The coach must ask
many questions of
the worker to find
out what is
happening in a bad
relationship
10/20/2015 www.LTSemaj.com 122
Set up relationship-repair meetings
 When the worker is
ready to work on the
relationship, the coach
may help him script
and play out a first
meeting
 It also may be of
benefit if the coach
acts as meeting
facilitator
10/20/2015 www.LTSemaj.com 123
Encourage
more positive feedback
 We tend to
focus on
problems
more than on
successes
10/20/2015 www.LTSemaj.com 124
Napoleon stressed how everyone
responds to rewards when he said,
 "Men don't risk
their lives for
their country.
Men risk their
lives for medals”
 Human nature
has not changed
10/20/2015 www.LTSemaj.com 125
At the End of the Training
 Both trainer
and employee
should be
evaluated
10/20/2015 www.LTSemaj.com 126
Make Training Work at Work
 Refresher courses help
employees review the
material
 talk about the difficulties
 integrating new skills or
knowledge in the
workplace
10/20/2015 www.LTSemaj.com 127
Journals and Daily Logs
 Journals and Daily
Logs allow
employees to to
record the
circumstances and
events in applying
the learning
10/20/2015 www.LTSemaj.com 128
Follow-up Activities
 One-on-one
interviews
 Focus-groups
sessions
 Used to see the
problems employees
are having in
applying the learning
10/20/2015 www.LTSemaj.com 129
Failure Analysis
Remember
that failure
is part of
the learning
process
10/20/2015 www.LTSemaj.com 130
Study Failure
To see how you
can better design
future training so
that applying it
can be done with
minimal
disruption
10/20/2015 www.LTSemaj.com 131
How to be
an Effective Career Coach
 The primary
purpose of career
coaching is to help
employees consider
alternatives and
make decisions
regarding their
careers
10/20/2015 www.LTSemaj.com 132
Get the Right Person in the
Right Job
 Prevents
organisations from
investing too much
time and money in
employees who are
not suited for
certain jobs or
responsibilities
10/20/2015 www.LTSemaj.com 133
Career Coaching
 Identifies
advancement
possibilities for
employees
 Encourage them
to stay with the
firm
10/20/2015 www.LTSemaj.com 134
The Career Coach
 Managers and
Supervisors rather
than human
resource
professionals are
the best choices for
career coaches
 most familiar with
employees'
performances
 They are the ones
accountable for
those
performances to
motivate and
encourage their
employees
10/20/2015 www.LTSemaj.com 135
The Right Environment
 To succeed as a career coach
employees must be willing and
able to confide in you
 There must be a climate of open,
honest communication between
you and your employees
10/20/2015 www.LTSemaj.com 136
Positive Communication
 Is more than paying
"my door is always
open” lip service
 Employees have to
believe that you are
sincerely concerned for
their well-being
10/20/2015 www.LTSemaj.com 137
Interpersonal Communication
 Once you create and
open environment the
stage is set for you to
be a career coach
 Your interpersonal
communication skills
are critical
10/20/2015 www.LTSemaj.com 138
Attending Skills
 Show concern for
employees
 acceptance,
empathy and
understanding
 Create trust and
fearlessness in
employees
10/20/2015 www.LTSemaj.com 139
Active Listening
 Means that you
are more
interested in
hearing what the
employee has to
say than hearing
your own voice
10/20/2015 www.LTSemaj.com 140
Questioning
To clarify
employee
comments
10/20/2015 www.LTSemaj.com 141
Reflective Skills
 You reflect on
what employees
have said
 Paraphrasing
 Clarifying
 Interpreting
 Summarising their
feelings and
thoughts
10/20/2015 www.LTSemaj.com 142
Good Career Coaches
 Career coaches must deal with
three different types of employees:
Movers
Middle-of- The-Roaders
Stuckies
10/20/2015 www.LTSemaj.com 143
Movers
 Movers live to work
 Their work defines
who they are
10/20/2015 www.LTSemaj.com 144
Movers
 They are interested in
learning new skills
and want to apply
them on the job
 They have a long-
term perspective on
their careers and are
always looking ahead
10/20/2015 www.LTSemaj.com 145
Middle-of-the-Road Employees
 Balance their work and personal-life responsibilities
 More than upward momentum, these employees
are looking for stability
 They want challenges but not risks
 Job rotation is a nuisance, not an opportunity
10/20/2015 www.LTSemaj.com 146
Stuckies
 These employees view
their careers, their
jobs and often
themselves negatively
 They don't see
themselves going
anywhere and they
leave eventually
10/20/2015 www.LTSemaj.com 147
The essence of coaching is
To be
imaginative
and to look for
a variety of
solutions
10/20/2015 www.LTSemaj.com 148
Coaching must reflect
 The complexity and difficulty of
genuine efforts to change
behaviour
 Behavioural change requires
understanding one's effect on
other people
 A process that can be painful
10/20/2015 www.LTSemaj.com 149
Change requires endurance:
It may take
place over
months, not
weeks or days
But
eventually...
10/20/2015 www.LTSemaj.com 150
Change requires faith:
 Progress in the
beginning may come in
small increments as the
worker moves from
minor modifications to
more noticeable
differences
10/20/2015 www.LTSemaj.com 151
Change takes vigilance
and self-discipline:
Sliding
backward is
almost always
easier than
moving
forward
10/20/2015 www.LTSemaj.com 152
Change means
deferring gratification:
 Expect no applause;
 Even after a behaviour
changes for the better,
few people will notice
until new behavioural
patterns are well
established
10/20/2015 www.LTSemaj.com 153
Change Is Not Linear:
?
Allow for the
occasional slip
backward as
well as the
leap forward
10/20/2015 www.LTSemaj.com 154
Getting Results Through Rewards
 As a performance
coach, you push and
encourage your
employees to perform
better – for
themselves and the
organisation
 You must reward their
commitment and effort
10/20/2015 www.LTSemaj.com 155
Bad Reward Strategies
 Some reward
strategies undermine
employee
performance rather
than enhance it
10/20/2015 www.LTSemaj.com 156
Bad Reward Strategies
 A company rewards
employees for quality
work and then put
such stringent
deadlines on that
work that quality
suffers
10/20/2015 www.LTSemaj.com 157
Bad Reward Strategies
 Employees that fail
to meet deadlines
are penalised
10/20/2015 www.LTSemaj.com 158
Other companies state expectations
 But fail to
reward, or
even monitor
employee
performance
in those areas
 Employees
base their
priorities on
what you
inspect rather
than what
you expect
10/20/2015 www.LTSemaj.com 159
You can say that you expect quality
 but if quality
control is not a
priority in your
organisation then,
quality does not
become a priority
for your employees
10/20/2015 www.LTSemaj.com 160
Employees
know they’ll
neither be
rewarded nor
penalised in
that area
Why should it?
10/20/2015 www.LTSemaj.com 161
Don’t treat all results the same
 By not communicating
which results are
important
 This can confuse
employees who may
work hard to produce
unimportant results
10/20/2015 www.LTSemaj.com 162
Good Reward Strategies
 There are four
reward strategies
that help
performance
coaches enhance
employee
performance and
commitment
10/20/2015 www.LTSemaj.com 163
1. Reward long-term solutions
 Examples include a yearly
bonus in stock credits to be
redeemed at retirement
 Sabbatical program for
employees who have long
time service
 Compensation system tied to
the long time performance
and profitability of the
company
10/20/2015 www.LTSemaj.com 164
2. Reward Entrepreneurship
Employees should
be recognised and
rewarded for having
the self-confidence
to act on their
convictions
10/20/2015 www.LTSemaj.com 165
Employees experience “controlled” failure
This failure will
be a learning
experience that
will benefit both
employees and
the company
10/20/2015 www.LTSemaj.com 166
3. Reward performance improvement and quality work
 Clearly
communicate
the
performance
and quality
level you are
expecting from
the employee
 When that level
is reached,
there should be
some kind of
reward in
recognition of
the employee’s
efforts
10/20/2015 www.LTSemaj.com 167
4. Reward Teamwork
 Many companies
talk about the
importance of
teamwork and
then reward
individual efforts
and
contributions
 Reward employees
for the efforts of
the team rather
than for their
individual roles
 This will further
encourage
teamwork
10/20/2015 www.LTSemaj.com 168
What Rewards?
 Performance-
based money
rewards, such
as bonuses
and profit
sharing plan
 Recognition
(formal and
informal)
 Advancement
opportunities
 Greater
autonomy
10/20/2015 www.LTSemaj.com 169
IN SUMMARY
 Why Should
You be a
Coach?
 How to Build
Relationships
With Workers
Principles of Training
 MEANING
 MASTERY
 ONE CONCEPT
 FEEDBACK
10/20/2015 www.LTSemaj.com 170
The Seven Laws of Training
 1. The Law of the Trainer
 2. The Law of the Learner
 3. The Law of the Language
 4. The Law of The Training Session
 5. The Law of the Training Process
 6. The Law of the Learning Process
 7. The Law of Review,
Application and Evaluation
10/20/2015 www.LTSemaj.com 171
Some Techniques For Coaches
ACTIVE LISTENING
Learning through action and
reflection
Move from easy to hard
Microgoals
Tape delay
10/20/2015 www.LTSemaj.com 172
Some Techniques
For Coaches
 Script writing and role-
playing
 Relationship-repair
meetings
 The use of positive feedback
 Trainer and employee
should be evaluated
10/20/2015 www.LTSemaj.com 173
You Need To Be
An
Effective
Career
Coach
A Good
Mentor
10/20/2015 www.LTSemaj.com 174
Your Action Plan:
Time Frame
YOU
Your
Team
Immediately
Next 4 Weeks
Next 4 Months
October 20, 2015 175
Dr. Leahcim Semaj
Chief Ideator & Resultant
The JobBank
Keep In Touch!

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Mentoring and coaching oct2015 uwi

  • 1. How to Stop Managing And Start Coaching Leahcim Semaj, PhD The Leadership Development Programme Human Resource Management Division The University of the West Indies, Mona Campus October 20, 2015
  • 2. October 20, 2015 2 Dr. Leahcim Semaj Chief Ideator & Resultant The JobBank Keep In Touch!
  • 3. Course Outline 1. The What and Why of Coaching & Mentoring; The Processes as Learning Platforms An in-depth discussion of coaching and mentoring, their differences, and their value and importance to an organisation. 10/20/2015 www.LTSemaj.com 3
  • 4. Course Outline 2. Basic Coaching Models, Mentoring Models and Goal-Setting Approaches * An overview of coaching and mentoring models and goals-theory application approaches. 10/20/2015 www.LTSemaj.com 4
  • 5. Course Outline  3. Coaching & Mentoring in Practice - Do’s and Don’ts * Learn the many facets of coaching including what to do and what not to do. * Techniques and tools to use to become highly effective coaches and mentors. 10/20/2015 www.LTSemaj.com 5
  • 6. Course Outline  4. Understanding Personality and Its Implications on Your Coaching/Mentoring Style  The physical elements of coaching/mentoring delivery including the your tone of voice, word choice, body language, and timing.  An understanding of how to devise coaching /mentoring strategies and anticipate pacing requirements that will be effective with a variety of coachees/mentees.10/20/2015 www.LTSemaj.com 6
  • 7. Course Outline 5. Understanding How to Use Vocal and Visual Control in Coaching & Mentoring * Vocal and Visual control, and their contributory ratios to the unspoken “balance of power” in any human interaction. 10/20/2015 www.LTSemaj.com 7
  • 8. 810/20/2015 810/20/2015 8 “We have all that we need to create what we want because all the resources we need are in our minds” Theodore Roosevelt
  • 10. 10/20/2015 www.LTSemaj.com 10 www.LTSemaj.com 10 The Crisis in Management Manager as Prefect Manager as Headman
  • 11. 10/20/2015 www.jobbank-ja.com 11 The Traditional Responsibilities of The Supervisor 1. Scheduling and tracking progress 2. Teaching new skills 3. Evaluating employee performance 4. Enforcing work rules and safety policies 5. Selecting personnel
  • 12. 10/20/2015 www.jobbank-ja.com 12 The Supervisor is Now Responsible for Ensuring Total Quality Service that exceeds customers expectation  CONTINUOUS IMPROVEMENT  EMPLOYEE INVOLVEMENT  CUSTOMER FOCUS  MEASUREMENT
  • 13. 10/20/2015 www.jobbank-ja.com 13 The Expanding Role Of The Supervisor 1. Developing teamwork 2. Encouraging continuous improvement 3. Encouraging employee involvement 4. Customer focus 5. Measurement
  • 14. 10/20/2015 www.jobbank-ja.com 14 Role Conflict Traditional roles New roles
  • 15. 10/20/2015 www.jobbank-ja.com 15 Contrasting The Roles EXPANDED  Developing teamwork  Encouraging continuous improvement  Encouraging employee involvement  Customer focus  Measurement TRADITIONAL  Scheduling and tracking progress  Teaching new skills  Evaluating employee performance  Enforcing work rules and safety policies  Selecting personnel
  • 16. 10/20/2015 www.LTSemaj.com 16 The New Way  Performance coaching represents a new philosophy in developing people  Based on the hands-on experience and on-the-job knowledge of the immediate supervisor  You focus on the company’s business objectives  You connect training to the job
  • 17. 10/20/2015 www.LTSemaj.com 17 Coach Your Workers To a winning season
  • 18. 10/20/2015 www.LTSemaj.com 18 Question What percentage of your work force is performing at peak levels?
  • 19. 10/20/2015 www.LTSemaj.com 19 If Your Employees Are Average  Probably no more than 20 %  These top performers often are eager to learn because they have high achievement drives
  • 20. 10/20/2015 www.LTSemaj.com 20 Your Job To get the remaining 80% to follow suit
  • 21. 10/20/2015 www.LTSemaj.com 21 One Way to Do This Coaching and Mentoring them
  • 22. 10/20/2015 www.LTSemaj.com 22 All of Us Need Coaches  Most people work  Learn  Stretch more  If they are encouraged and coached  Than if they try to go it alone
  • 23. 10/20/2015 www.LTSemaj.com 23 Everyone Needs a Push Sometimes Muhammad Ali Asked to identify the greatest lesson he learned in life The Sonny Liston title fight in January 1964
  • 24. 10/20/2015 www.LTSemaj.com 24 “Liston Was the Strongest Man I Ever Fought” “Every time I hit him, it hurt me worse than it did him When the 6th round ended  I was completely spent  I couldn’t even raise my arms”
  • 25. 10/20/2015 www.LTSemaj.com 25 “I Couldn’t Even Stand up to Go Back Into the Ring” “I’m going home! I told Angelo Dundee I’m not going back in there!”
  • 26. 10/20/2015 www.LTSemaj.com 26 Dundee Demanded That Ali Get Back in the Ring Ali refused The bell rang Ali still didn't rise
  • 27. 10/20/2015 www.LTSemaj.com 27 Dundee Pushed Him and Shouted “Get in there and don’t come out until you are heavyweight champion of the world”
  • 28. 10/20/2015 www.LTSemaj.com 28 Ali Struggled to His Feet Liston didn’t Ali won the title
  • 29. 10/20/2015 www.LTSemaj.com 29 The Lesson of Coaching  “The greatest lesson I’ve learned is to have someone pushing you and making you do things you didn’t think you can do” The Greatest Athlete of the 20th Century
  • 30. 10/20/2015 www.LTSemaj.com 30 Managers Change - From Supervisors to Coaches  Coaches help teams solve problems  Old Order bosses design and allocate work, supervise, check, monitor and control  Teams do these things for themselves  Mentors look out for long term career development
  • 31. 10/20/2015 www.LTSemaj.com 31 Middle Management Has A New Role  From guardians of the functional units to smashers of the boundaries  To facilitators of the teams on the front line  From defending what use To be  To encouraging what should and can be
  • 32. 10/20/2015 www.LTSemaj.com 32 Organizational Structure Changes- From Hierarchical to Flat  The team and the process is the reality  Coequal people can operate with autonomy and fewer managers  A manager can typically supervise about seven people  He can coach up to 30 or 40
  • 33. How to Stop Supervising And Start Coaching A JobBank Presentation
  • 34. Mentorship - Origins  The first recorded modern usage of the term can be traced to a book entitled  "Les Aventures de Telemaque",  by the French writer François Fénelon  In the book the lead character is that of Mentor.  This book was published in 1699 and was very popular during the 18th century  The modern application of the term can be traced to this publication. 10/20/2015 www.LTSemaj.com 34
  • 35. Mentorship - Origins  This is the source of the modern use of the word mentor:  a trusted friend, counselor or teacher, usually a more experienced person.  Some professions have "mentoring programs"  in which newcomers are paired with more experienced people,  who advise them and serve as examples as they advance.  Schools sometimes offer mentoring programs to new students,  or students having difficulties. 10/20/2015 www.LTSemaj.com 35
  • 36. Today Mentors  provide expertise to less experienced individuals to help them  advance their careers,  enhance their education,  and build their networks.  In many different arenas people have benefited from being part of a mentoring relationship. 10/20/2015 www.LTSemaj.com 36
  • 37. DEFINITION OF MENTORING A deliberate, conscious, voluntary relationship: • That may or may not have a specific time limit • That is sanctioned or supported by the Company  by time, acknowledgement of supervisors  Or administrators,  or is in alignment with the mission or vision of the organization 10/20/2015 www.LTSemaj.com 37
  • 38. MENTORING • Occurs between an experienced, employed (the mentor) • and one or more other persons • the partners/graduates • Who are generally not in a direct, hierarchical or supervisory chain-of-command 10/20/2015 www.LTSemaj.com 38
  • 39. MENTORING • The outcome of the relationship is expected to benefit all parties in the relationship (albeit at different times) for personal growth, career development, lifestyle enhancement spiritual fulfillment, goal achievement and other area mutually designated by the mentor and the partner • With benefit to the Company 10/20/2015 www.LTSemaj.com 39
  • 40. MENTORING • Such activities taking place on • a one-to-one, • small group • or by electronic • or telecommunication means • Typically focused on • interpersonal support, • guidance, mutual exchange, • sharing of wisdom, • coaching, • and role modeling 10/20/2015 www.LTSemaj.com 40
  • 41. Mentee  The student of a mentor is called a protégé.  Sometimes, the protégé is also called a mentee.  The -or ending of the original name Mentor does not have the meaning of "the one who does something",  as in other English words such as contractor or actor  The derivation of mentee from mentor is therefore an example of backformation  (cf. employer and employee) 10/20/2015 www.LTSemaj.com 41
  • 42. Notable Mentorships  Authors -  H.P. Lovecraft mentored Robert Bloch, Clark Ashton Smith, and Robert E. Howard  Business people -  Freddie Laker mentored Richard Branson  Politicians -  Aristotle mentored Alexander the Great 10/20/2015 www.LTSemaj.com 42
  • 43. Notable Mentorships  Directors -  Roger Corman mentored Francis Ford Coppola,  Martin Scorsese, Ron Howard, Peter Bogdanovich, Jonathan Demme, Joe Dante,  James Cameron, John Sayles, Donald G. Jackson, Gale Anne Hurd, Carl Colpaert,  Monte Hellman, Paul Bartel,George Armitage,  Jonathan Kaplan, George Hickenlooper, Curtis Hanson, and Jack Hill.  Martin Scorsese  mentored Oliver Stone at New York University 10/20/2015 www.LTSemaj.com 43
  • 44. Notable Mentorships Actors -  Laurence Olivier mentored Anthony Hopkins.  Martin Landau mentored Jack Nicholson.  Mel Gibson mentored Heath Ledger Musicians -  Johann Christian Bach mentored Wolfgang Amadeus Mozart.  Dr. Dre mentors Eminem. 10/20/2015 www.LTSemaj.com 44
  • 45. Notable Mentorships  Athletes -  Eddy Merckx (five-time Tour de France winner) mentored Lance Armstrong (seven-time Tour de France winner).  Bobby Charlton mentored David Beckham  Movies -  Obi-wan Kenobi mentored Anakin Skywalker and his son Luke Skywalker 10/20/2015 www.LTSemaj.com 45
  • 46. Notable Mentorships  Television -  Perry Cox mentored J.D. (Scrubs)  Video Games -  The Boss mentored Naked Snake.  Solid Snake, mentored Raiden.  Poetry -  Seamus Heaney mentored Paul Muldoon 10/20/2015 www.LTSemaj.com 46
  • 48. 10/20/2015 www.LTSemaj.com 48 Coaches Are Mentors Allows you to share your experiences with your employees Help them achieve the same level of success as you
  • 49. 10/20/2015 www.LTSemaj.com 49 Coaches Are Mentors As they benefit from your experiences, they avoid the mistakes that can set back or ruin their careers
  • 50. 10/20/2015 www.LTSemaj.com 50 Mentoring  Helps you to become a caring, sympathetic and patient supervisor  You learn to listen to the fears and frustration of your employees, as well as the joy and victory Can increase your motivation and enthusiasm towards you as you help employees walk the same path you followed
  • 51. 10/20/2015 www.LTSemaj.com 51 Organisational Benefits The success of an organisation is based on the success of an employee
  • 52. 10/20/2015 www.LTSemaj.com 52 Organisational Benefits Employees who perform well and are happy in their jobs enhance their career prospects
  • 53. 10/20/2015 www.LTSemaj.com 53 MORE BENEFITS  They improve the performance of their company  Improve relationships between managers and employees – further improving performance and productivity of employees
  • 54. 10/20/2015 www.LTSemaj.com 54 How to be a Good Mentor 1. CREATE A NETWORK  A network of contacts with various departments and hierarchical levels  provide knowledge about the organisation’s history, philosophy, strategic direction  you can share with your workers
  • 55. 10/20/2015 www.LTSemaj.com 55 2. Allow Freedom Sometimes being exposed to different values, beliefs and goals is necessary to help employees grow Employees may want to turn to someone other than you
  • 56. 10/20/2015 www.LTSemaj.com 57 3. Invest your time wisely Don’t spend time on employees who are always focused on the negative aspects of their work and having nothing good to say about the company or its people
  • 57. 10/20/2015 www.LTSemaj.com 58 Invest your time wisely Your time is better spent with positive employees who are open to suggestions  and ready to take responsibility for their growth and development
  • 58. 10/20/2015 www.LTSemaj.com 59 4. Give & You Get Back  Mentoring is reciprocal  When you share your knowledge and experiences – you’ll gain insights and knowledge about yourself and your job
  • 59. 10/20/2015 www.LTSemaj.com 60 5. Be patient A mentoring relationship must be allowed to develop naturally
  • 60. 10/20/2015 www.LTSemaj.com 61 6. Be an active listener  No relationship can succeed if the supervisor does not actively listen to employees  You will be able to gather information from your employees through verbal and non-verbal cues
  • 61. 10/20/2015 www.LTSemaj.com 62 7. Have Chemistry  A personal chemistry between managers and employees must exist for the mentoring relationship to be successful
  • 62. 10/20/2015 www.LTSemaj.com 63 8. Formally Establish a Mentoring Relationship You can develop a formal development plan with each employee
  • 63. 10/20/2015 www.LTSemaj.com 64 Outlines your responsibilities  The goals and outcomes your employee wants to achieve  The action steps and strategies that will be used to achieve them
  • 64. 10/20/2015 www.LTSemaj.com 65 9. Establish Relationship Boundaries  Some topics have to remain taboo even in mentoring relationships  Example  promotions  your relationships with managers  In order to develop trust and harmony in the relationship, be clear and forthright about the boundaries
  • 65. 10/20/2015 www.LTSemaj.com 66 10. Create Reciprocity  Both parties must benefit from the mentoring relationship  clearly your employee will benefit the most  Managers and employees grow and learn from each other
  • 66. 10/20/2015 www.LTSemaj.com 67 11. Develop Synergy Synergy occurs when the whole is greater than the sum of parts
  • 67. 10/20/2015 www.LTSemaj.com 68 The best mentoring relationships  Enhance and encourage the confidence and creativity of both the managers who is guiding the employee and the employee who is learning how to succeed
  • 68. 10/20/2015 www.LTSemaj.com 69 As a Performance Coach  You make sure that employees receive on-target training  You are accountable for the performance of employees being trained
  • 69. 10/20/2015 www.LTSemaj.com 70 As a Performance Coach  It is results that count  not the training activity  No more training for training’s sake
  • 70. 10/20/2015 www.LTSemaj.com 71 What does this mean?  Break up training into small units that last only a few hours or less  This eliminates launching a tidal wave of information at employees that they forget as soon as they step out of the classroom
  • 71. 10/20/2015 www.LTSemaj.com 72 Performance Coaching  Developing the full potential of employees  Help to identify and grow the personality and performance strengths that will make them better employees
  • 72. 10/20/2015 www.LTSemaj.com 73 Performance Coaching  Build the relationship with employees that motivate and inspire them to better themselves
  • 73. 10/20/2015 www.LTSemaj.com 74 You Also Need To Be An Effective Career Coach A Good Mentor
  • 74.
  • 75. 10/20/2015 www.LTSemaj.com 76 So What? For many, training, coaching and mentoring employees is just another task to be added to their already overflowing agenda
  • 76. 10/20/2015 www.LTSemaj.com 77 The Reason: They view employee development as an activity irrelevant to the job they must accomplish
  • 77. 10/20/2015 www.LTSemaj.com 78 The Reason: An investment of their time with no return Is this true? What is your position?
  • 79. 10/20/2015 www.LTSemaj.com 80 How? Results in new on the job skills and measurable performance improvement Creates employees who are confident and ambitious
  • 80. 10/20/2015 www.LTSemaj.com 81 Human Resource Professionals Support you in your new training role  Developing training activities and teaching training skills such as how to make presentations and lead discussions
  • 81. 10/20/2015 www.LTSemaj.com 82 In Addition: They should be responsible for the organisation's performance management system  Performance standards  Evaluation systems  Compensation and reward systems
  • 82. 10/20/2015 www.LTSemaj.com 83 How to Build Relationships With Workers A performance- coaching relationship with your employees must include some special components
  • 83. 10/20/2015 www.LTSemaj.com 84 1. Freedom From Fear  Fear kills organisational and individual performance  An intimidating boss and constant fear of reprisals make employees:  Frustrated  Angry  Resentful
  • 84. 10/20/2015 www.LTSemaj.com 85 What of Relationships?  Good relationships can’t survive under such conditions  Do not emotionally and verbally abuse employees  Give them leeway to be creative  Even to make mistakes  Without fear of retribution
  • 85. 10/20/2015 www.LTSemaj.com 86 2. Communication  Two-way communication  Need good listening skills to encourage employee communication  Communicating on the same level and with the same language
  • 86. 10/20/2015 www.LTSemaj.com 87 3. Interaction  To have healthy fear-free - and mistake-free communication:  You should allow personal interaction between self and employees
  • 87. 10/20/2015 www.LTSemaj.com 88 4. Acceptance  Relationships must be non- judgmental  Be ready to listen to what employees have to say
  • 88. 10/20/2015 www.LTSemaj.com 89 5. Personal Involvement  Know your employees as human beings  Let them know you as a human being
  • 89. 10/20/2015 www.LTSemaj.com 90 6. Trust Based on mutual respect and truth
  • 90. 10/20/2015 www.LTSemaj.com 91 7. Honesty  Relationships depend on total honesty  That doesn’t mean you can’t hide things that will hurt your employees
  • 91. 10/20/2015 www.LTSemaj.com 92 8. Self-Esteem  Employees and supervisors will experience higher self- esteem
  • 92. 10/20/2015 www.LTSemaj.com 93 9. Personal and Professional Development  The manager's job is to offer the right work assignments and help the employees achieve their goals
  • 93. 10/20/2015 www.LTSemaj.com 94 Principles of Training You should follow four principles when training employees
  • 94. 10/20/2015 www.LTSemaj.com 95 First - MEANING  Present information only if it is meaningful  Theory should be tied to practical applications
  • 95. 10/20/2015 www.LTSemaj.com 96 Second - MASTERY  Present information in a way that permits mastery  Employees have to understand completely and be able to use what you are training them to do
  • 96. 10/20/2015 www.LTSemaj.com 97 Third - ONE CONCEPT Present only one idea or concept at a time
  • 97. 10/20/2015 www.LTSemaj.com 98 Fourth - FEEDBACK Use feedback and frequent summaries
  • 98. 10/20/2015 www.LTSemaj.com 99 The Seven Laws of Training  The following laws of training will help you perform the task of the trainer better
  • 99. 10/20/2015 www.LTSemaj.com 100 1. The Law of The Trainer  You have to convince employees that you know what you're talking about  Must have both knowledge and experience in the subject being taught
  • 100. 10/20/2015 www.LTSemaj.com 101 2. The Law of The Learner  Learners pay attention if you use diversionary methods such as games or exercises
  • 101. 10/20/2015 www.LTSemaj.com 102 Training and Performance Aids  User friendly aids such as laminated cards or posters can be used to keep key points fresh in employees' minds
  • 102. 10/20/2015 www.LTSemaj.com 103 3. The Law of The Language  Training must be conducted in plain, intelligent, understandable language if it is to be successful
  • 103. 10/20/2015 www.LTSemaj.com 104 4. The Law of The Training Session  Training must be tied to a frame of reference that employees can understand  Something the employee is familiar with
  • 104. 10/20/2015 www.LTSemaj.com 105 5. The Law of the Training Process  The best learning process challenges employees to study for themselves Don't spoon- feed them
  • 105. 10/20/2015 www.LTSemaj.com 106 6. The Law of the Learning Process The material must be applicable to the job
  • 106. 10/20/2015 www.LTSemaj.com 107 7. The Law of Review, Application and Evaluation  Review the material to ensure that the employee fully understand it  And know how to apply it to their jobs
  • 108. 10/20/2015 www.LTSemaj.com 109 Some Techniques For Coaches  Harvard Business Review  Nov-Dec 1996  James Waldrop and Timothy Butler
  • 109. 10/20/2015 www.LTSemaj.com 110 Practice Active Listening  Paraphrase so that the person knows you truly understood them
  • 110. 10/20/2015 www.LTSemaj.com 111 Support learning through action and reflection  Take time after a specific event or during the scheduled coaching meeting to ask some questions
  • 111. 10/20/2015 www.LTSemaj.com 112 Questions To Ask  "What happened?  What did you do?  How successful do you think the action was?  How did you feel before, during, and after?  How did other people react?  Did you get any feedback?  Do you need to follow up?"
  • 112. 10/20/2015 www.LTSemaj.com 113 One goal of the coach in the action-and-reflection cycle  To make the worker realise how his behaviours affect his ability to succeed  The best way to accomplish that is to ask him to imagine how others might be reacting to his behaviour
  • 113. 10/20/2015 www.LTSemaj.com 114 Move from easy to hard 1 1 3   Don’t expect the behavioural goal to be reached without some trial and error along the way
  • 114. 10/20/2015 www.LTSemaj.com 115 WHEN WORKING ON SEVERAL BEHAVIOURS Pick the one that is likeliest to change quickly and with the least amount of trauma
  • 115. 10/20/2015 www.LTSemaj.com 116 Set Microgoals  These goals approximate the ultimate goal and form the basis for reflection and discussion between coach and worker
  • 116. 10/20/2015 www.LTSemaj.com 117 If the ultimate goal is to be more trusted and approachable  Successive microgoals might be to ask a staff assistant how his weekend went  To solicit other people's opinions about a decision  To follow up with them afterward  To ask more people out to lunch  To take notes about how a particularly bothersome relationship is progressing
  • 117. 10/20/2015 www.LTSemaj.com 118 If the ultimate goal is to stop overly controlling behaviour  A series of microgoals might encourage the worker to hold back her opinion in a meeting until everyone else has spoken
  • 118. 10/20/2015 www.LTSemaj.com 119 Use tape delay  The coach encourages the worker who gets into trouble by speaking before thinking to wait for five seconds before reacting in meetings
  • 119. 10/20/2015 www.LTSemaj.com 120 Practice script writing and role-playing  The coach can help the worker who has problems communicating by encouraging him to write scripts and then to play out possible scenarios
  • 120. 10/20/2015 www.LTSemaj.com 121 Set up relationship-repair meetings  The coach must ask many questions of the worker to find out what is happening in a bad relationship
  • 121. 10/20/2015 www.LTSemaj.com 122 Set up relationship-repair meetings  When the worker is ready to work on the relationship, the coach may help him script and play out a first meeting  It also may be of benefit if the coach acts as meeting facilitator
  • 122. 10/20/2015 www.LTSemaj.com 123 Encourage more positive feedback  We tend to focus on problems more than on successes
  • 123. 10/20/2015 www.LTSemaj.com 124 Napoleon stressed how everyone responds to rewards when he said,  "Men don't risk their lives for their country. Men risk their lives for medals”  Human nature has not changed
  • 124. 10/20/2015 www.LTSemaj.com 125 At the End of the Training  Both trainer and employee should be evaluated
  • 125. 10/20/2015 www.LTSemaj.com 126 Make Training Work at Work  Refresher courses help employees review the material  talk about the difficulties  integrating new skills or knowledge in the workplace
  • 126. 10/20/2015 www.LTSemaj.com 127 Journals and Daily Logs  Journals and Daily Logs allow employees to to record the circumstances and events in applying the learning
  • 127. 10/20/2015 www.LTSemaj.com 128 Follow-up Activities  One-on-one interviews  Focus-groups sessions  Used to see the problems employees are having in applying the learning
  • 128. 10/20/2015 www.LTSemaj.com 129 Failure Analysis Remember that failure is part of the learning process
  • 129. 10/20/2015 www.LTSemaj.com 130 Study Failure To see how you can better design future training so that applying it can be done with minimal disruption
  • 130. 10/20/2015 www.LTSemaj.com 131 How to be an Effective Career Coach  The primary purpose of career coaching is to help employees consider alternatives and make decisions regarding their careers
  • 131. 10/20/2015 www.LTSemaj.com 132 Get the Right Person in the Right Job  Prevents organisations from investing too much time and money in employees who are not suited for certain jobs or responsibilities
  • 132. 10/20/2015 www.LTSemaj.com 133 Career Coaching  Identifies advancement possibilities for employees  Encourage them to stay with the firm
  • 133. 10/20/2015 www.LTSemaj.com 134 The Career Coach  Managers and Supervisors rather than human resource professionals are the best choices for career coaches  most familiar with employees' performances  They are the ones accountable for those performances to motivate and encourage their employees
  • 134. 10/20/2015 www.LTSemaj.com 135 The Right Environment  To succeed as a career coach employees must be willing and able to confide in you  There must be a climate of open, honest communication between you and your employees
  • 135. 10/20/2015 www.LTSemaj.com 136 Positive Communication  Is more than paying "my door is always open” lip service  Employees have to believe that you are sincerely concerned for their well-being
  • 136. 10/20/2015 www.LTSemaj.com 137 Interpersonal Communication  Once you create and open environment the stage is set for you to be a career coach  Your interpersonal communication skills are critical
  • 137. 10/20/2015 www.LTSemaj.com 138 Attending Skills  Show concern for employees  acceptance, empathy and understanding  Create trust and fearlessness in employees
  • 138. 10/20/2015 www.LTSemaj.com 139 Active Listening  Means that you are more interested in hearing what the employee has to say than hearing your own voice
  • 140. 10/20/2015 www.LTSemaj.com 141 Reflective Skills  You reflect on what employees have said  Paraphrasing  Clarifying  Interpreting  Summarising their feelings and thoughts
  • 141. 10/20/2015 www.LTSemaj.com 142 Good Career Coaches  Career coaches must deal with three different types of employees: Movers Middle-of- The-Roaders Stuckies
  • 142. 10/20/2015 www.LTSemaj.com 143 Movers  Movers live to work  Their work defines who they are
  • 143. 10/20/2015 www.LTSemaj.com 144 Movers  They are interested in learning new skills and want to apply them on the job  They have a long- term perspective on their careers and are always looking ahead
  • 144. 10/20/2015 www.LTSemaj.com 145 Middle-of-the-Road Employees  Balance their work and personal-life responsibilities  More than upward momentum, these employees are looking for stability  They want challenges but not risks  Job rotation is a nuisance, not an opportunity
  • 145. 10/20/2015 www.LTSemaj.com 146 Stuckies  These employees view their careers, their jobs and often themselves negatively  They don't see themselves going anywhere and they leave eventually
  • 146. 10/20/2015 www.LTSemaj.com 147 The essence of coaching is To be imaginative and to look for a variety of solutions
  • 147. 10/20/2015 www.LTSemaj.com 148 Coaching must reflect  The complexity and difficulty of genuine efforts to change behaviour  Behavioural change requires understanding one's effect on other people  A process that can be painful
  • 148. 10/20/2015 www.LTSemaj.com 149 Change requires endurance: It may take place over months, not weeks or days But eventually...
  • 149. 10/20/2015 www.LTSemaj.com 150 Change requires faith:  Progress in the beginning may come in small increments as the worker moves from minor modifications to more noticeable differences
  • 150. 10/20/2015 www.LTSemaj.com 151 Change takes vigilance and self-discipline: Sliding backward is almost always easier than moving forward
  • 151. 10/20/2015 www.LTSemaj.com 152 Change means deferring gratification:  Expect no applause;  Even after a behaviour changes for the better, few people will notice until new behavioural patterns are well established
  • 152. 10/20/2015 www.LTSemaj.com 153 Change Is Not Linear: ? Allow for the occasional slip backward as well as the leap forward
  • 153. 10/20/2015 www.LTSemaj.com 154 Getting Results Through Rewards  As a performance coach, you push and encourage your employees to perform better – for themselves and the organisation  You must reward their commitment and effort
  • 154. 10/20/2015 www.LTSemaj.com 155 Bad Reward Strategies  Some reward strategies undermine employee performance rather than enhance it
  • 155. 10/20/2015 www.LTSemaj.com 156 Bad Reward Strategies  A company rewards employees for quality work and then put such stringent deadlines on that work that quality suffers
  • 156. 10/20/2015 www.LTSemaj.com 157 Bad Reward Strategies  Employees that fail to meet deadlines are penalised
  • 157. 10/20/2015 www.LTSemaj.com 158 Other companies state expectations  But fail to reward, or even monitor employee performance in those areas  Employees base their priorities on what you inspect rather than what you expect
  • 158. 10/20/2015 www.LTSemaj.com 159 You can say that you expect quality  but if quality control is not a priority in your organisation then, quality does not become a priority for your employees
  • 159. 10/20/2015 www.LTSemaj.com 160 Employees know they’ll neither be rewarded nor penalised in that area Why should it?
  • 160. 10/20/2015 www.LTSemaj.com 161 Don’t treat all results the same  By not communicating which results are important  This can confuse employees who may work hard to produce unimportant results
  • 161. 10/20/2015 www.LTSemaj.com 162 Good Reward Strategies  There are four reward strategies that help performance coaches enhance employee performance and commitment
  • 162. 10/20/2015 www.LTSemaj.com 163 1. Reward long-term solutions  Examples include a yearly bonus in stock credits to be redeemed at retirement  Sabbatical program for employees who have long time service  Compensation system tied to the long time performance and profitability of the company
  • 163. 10/20/2015 www.LTSemaj.com 164 2. Reward Entrepreneurship Employees should be recognised and rewarded for having the self-confidence to act on their convictions
  • 164. 10/20/2015 www.LTSemaj.com 165 Employees experience “controlled” failure This failure will be a learning experience that will benefit both employees and the company
  • 165. 10/20/2015 www.LTSemaj.com 166 3. Reward performance improvement and quality work  Clearly communicate the performance and quality level you are expecting from the employee  When that level is reached, there should be some kind of reward in recognition of the employee’s efforts
  • 166. 10/20/2015 www.LTSemaj.com 167 4. Reward Teamwork  Many companies talk about the importance of teamwork and then reward individual efforts and contributions  Reward employees for the efforts of the team rather than for their individual roles  This will further encourage teamwork
  • 167. 10/20/2015 www.LTSemaj.com 168 What Rewards?  Performance- based money rewards, such as bonuses and profit sharing plan  Recognition (formal and informal)  Advancement opportunities  Greater autonomy
  • 168. 10/20/2015 www.LTSemaj.com 169 IN SUMMARY  Why Should You be a Coach?  How to Build Relationships With Workers Principles of Training  MEANING  MASTERY  ONE CONCEPT  FEEDBACK
  • 169. 10/20/2015 www.LTSemaj.com 170 The Seven Laws of Training  1. The Law of the Trainer  2. The Law of the Learner  3. The Law of the Language  4. The Law of The Training Session  5. The Law of the Training Process  6. The Law of the Learning Process  7. The Law of Review, Application and Evaluation
  • 170. 10/20/2015 www.LTSemaj.com 171 Some Techniques For Coaches ACTIVE LISTENING Learning through action and reflection Move from easy to hard Microgoals Tape delay
  • 171. 10/20/2015 www.LTSemaj.com 172 Some Techniques For Coaches  Script writing and role- playing  Relationship-repair meetings  The use of positive feedback  Trainer and employee should be evaluated
  • 172. 10/20/2015 www.LTSemaj.com 173 You Need To Be An Effective Career Coach A Good Mentor
  • 173. 10/20/2015 www.LTSemaj.com 174 Your Action Plan: Time Frame YOU Your Team Immediately Next 4 Weeks Next 4 Months
  • 174. October 20, 2015 175 Dr. Leahcim Semaj Chief Ideator & Resultant The JobBank Keep In Touch!