ppt on formal letters. pls comment if u like it.!!

1. Formal
Letters
-KumudMittal
XI B

2. Layout
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Sender’s address
Date
Receiver’s address
Subject
Salutation
Content
Complimentary close
Your name

3. Some basic rules
Ending
Senders’ address
Yours sincerely
Date
(you know
Receivers’ address
5 •Short and precise the name)
September 2011
•Give details in one orof
CLOSING STATEMENT
signature
5 Sept. designation
•Name or 2011 from You.
•I look forward to hearing
severaltwo or5, Salutation
NAME
•In
September to hearing
2011
person paragraphs. lines(printed)
•I am looking forward three from You.
Dear Mr Cloud
•I look forward to hear from You.
5.09.2011
•His/her address
•I look forward to Your reply.
Dear Mr J. Cloud Yours faithfully
The main body
•I am looking forward to Your reply.
9/5/11 Cloud
Dear Mrs (don’t know the name)
5th September
Dear Miss Cloud 2011
•NO IRRELEVANT signature
Dear Ms Cloud
Dear Ms Mary Cloud
INFORMATION! NAME (printed)
Dear Manager
Dear Sir or Madam
]
Leave one line
] Leave one line
] Leave
one line
]Leave one line
] Leave one line
] Leave one line

4. Style
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Formal language and grammar!
No short forms!
No slang or colloquial words!
Be factual rather than emotional!

5. Types Of Letters
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Letter to editor
Job application
Letter of enquiry
Letter of complaint
Leave application
and many more....

6. Letter To Editor
Introductory line-reference to
recent developments
Establish a context for writing
Give details. Also suggest some
measures regarding the problem

7. Job Application
Start with how you come to
know about the job
Tell why you need the job ,
your qualities etc
End by making a polite request
to give you the job. Add your
resume along the letter

8. Letter Of Enquiry
Introduction
Ask all the necessary questions.
USE POLITE QUESTIONS!
Conclusion-I would be grateful if
You could answer these
questions. I look forward to
hearing from You.

9. Letter Of Complaint
Give a brief introduction
about your problem
Give details .BE FACTUAL,
NOT EMOTIONAL!
Mention what kind of action
you would like to be taken.

10. Leave Application
Introduce your self.
Give reason of your leave
and the needed details.
Make a polite request before
him to grant you the leave.

11. Thank you