A small view on Appointment & Reference Letters

1. BUSINESS
COMMUNICATION

2. LETTER OF
APPOINTMENT
&
REFERENCE LETTER

3. LETTER OF APPOINTMENT
a) Written contract of employment between an employer and an employee.
b) Issued by Human Resources department in an organisation.
c) Describes Terms & Conditions of the employment.
d) Also called “Job Offer Letter”

4. Drafting A Letter Of Appointment
o It should be in simple language.
o It should be clear, precise and complete.
o It should not be more than one page long.
o It should be single spaced & left-aligned.
o Must be authentic and signed by proper authority.

5. o It should be in formal letter format.
o It should mention date, time, & location of joining duty.
o It should mention designation, salary and the job description.
o It should clearly mention the Terms & Conditions.

6. • Name & Address of organization.
• Name & Address of applicant.
• Name of the position.
• Duties & responsibilities.
• Monthly salary.
CONTENTS OF APPOINTMENT LETTER
• Date of joining.
• Docs. To be submitted while joining.
• Commitment or declaration.
• Provision regarding termination.

7. SPECIMEN OF APPOINTMENT LETTER

8. • A reference letter is usually written to testify to a person or
(occasionally) a company’s skills, character and/or achievements.
• Also known as a “recommendation letter”
• It is a formal document, and should be typed and written in a serious
and business-like style.
REFERENCE LETTER

9. • Start using the business letter format.
• Just give a brief sentence or two explaining your position and your
relationship to the candidate.
• Next paragraph should confirm any facts which you know the
candidate will be supplying along with letter.
• Candidate skills (try to point out a single or exceptional quality)
WRITING A REFERENCE LETTER

10. • Give a couple of concrete examples of times when the
candidate excelled.
• Close your letter on a positive note. (+ve respone).

11. • Mentioning any weaknesses the candidate has.
• Saying anything that could be construed as libel (false
statement).
• Writing in an informal manner.
• Including personal information not relevant to the application.
• Spelling mistakes, typos, etc.
THINGS TO AVOID

12. THANK YOU.......