Module 3 open office writer

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Open Office Writer

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Module 3 open office writer

  1. 1. Module 3. OpenOffice Writer
  2. 2. Introduction  A word processor similar in look and feel to Microsoft Word and offering a comparable range of functions and tools.  Has the ability to export Portable Document Format (PDF) files with no additional software  Can read old Microsoft Word documents  Can save work in Microsoft Word format
  3. 3. Comparison of Selected Word Processor Word Processor Creator Cost (USD) Open Source License Microsoft Word &49.95 No Proprietary OOo Writer Free Yes LGPL AbiWord 05/19/99 Free Yes GPL Word Perfect X3/January 2006 1982 $299.99 No Proprietary StarOffice Writer 8 1994 ~$70 No Latest Stable Version First Release Microsoft Corporation 8.0 (replaced in later versions by Word) October 1987 Sun Microsystems 2.3.0 (September 2007) October 2000 SourceGear Corporation 2.4.6 (November 2006) Corel Corporation Sun Microsystems Proprietary-LGPL Version released as OpenOffice A. General Information This table provides general information about selected word processors.
  4. 4. Comparison of Selected Word Processor Word Processor Grammar Check Graphic Editing Mail Merging Spell Check Microsoft Word Yes Yes Yes Yes No OOo Writer No Yes Yes Yes No AbiWord Yes Yes Yes Yes No Word Perfect Yes Yes Yes Yes No StarOffice Yes Yes Yes Yes No Smartfont Typography B. Characteristic This table gives characteristics of each word processor.
  5. 5. Comparison of Selected Word Processor Word Processor Windows MacOS/X GNU/Linux BSD Beos/Zeta Open VMS Reactos SkyOS UNIX Microsoft Word Yes Yes No No No No No No No OOo Writer Yes Yes Yes Yes No No Yes Yes No Yes AbiWord Yes Yes Yes Yes Yes No Yes Yes Yes Word Perfect Yes Yes Yes No Yes No Yes No No Yes StarOffice Yes No Yes No No No No No No No AmigaOS/ Morph/OS Yes (partially) Yes(thru X11 engine) C. Operating System Compatibility This table gives a comparison of what operating systems are compatible with each word processor.
  6. 6. Module 3 OpenOffice Writer  Lesson 1. Introduction to Writer  Lesson 2. Editing Text Document  Lesson 3. Formatting Paragraph  Lesson 4. Working with Graphics  Lesson 5. Working with Tables  Lesson 6. Other Tools in Writer  Lesson 7. Formatting a Page  Lesson 8. Printing
  7. 7. Lesson 1. Introduction to Writer
  8. 8. After completing this lesson, you will be able to:  Open a Writer  Understand Writer  Close and open a document  Open an existing file  Save a document  Save document automatically
  9. 9. Opening Writer  To Open Writer 1. On the System Menu click Application 2. Point to Office and click OpenOffice Word Processor
  10. 10. Parts of Writer 1. Title Bar 2. Menu Bar
  11. 11. Parts of Writer 3. Toolbars
  12. 12. Parts of Writer 6. Minimize, Maximixe, Close Buttons 8. Status Bar 4. Ruler Bars 7. Scroll Bars 5. Document Window
  13. 13. Closing and Opening a Document To close a document  On the File menu, click Close. To Open a Text Document  On the Standard Toolbar, click the New button.
  14. 14. Opening an existing File  To open a file 1. On the Standard Toolbar, click the Open button. 2. Navigate to the folder where the file is stored. 3. Click the file’s name. 4. Click the Open button.
  15. 15. Saving a Document  To save a document for the first time 1. On the Standard Toolbar, click the Save button. OR Press Ctrl+S 2. Type the file name in the File Name box. 3. Click the Save In down arrow, and select a location for the file. 4. Click the Save button.
  16. 16. Saving Document Automatically  To save document automatically 1. Select Tools > Options. The Options window appears. 2. Select Load/Save > General. 3. Click on AutoSave every …. This enables the box to set the interval. The default value is 15 minutes. Enter the value you want by typing it or by pressing the up or down arrow keys.
  17. 17. Lesson 2. Editing Text Documet
  18. 18. After completing this lesson you will be able to  Enter text  Insert special character  Select text  Format text  Align text in a document  Delete and restore text in document
  19. 19. After completing this lesson you will be able to  Cut and paste text  Find specific text  Use Go To  Replace specific text
  20. 20. Entering Text  To enter text 1. Click to position the insertion point where you want to insert text. 2. Type the text.
  21. 21. Inserting Special Character  To insert special characters 1. Place the insertion point in your document where where you want the character to appear. 2. Click Insert > Special Character to open the Special Characters window. 3. Select the characters you wish to insert, in order, then click OK. The selected characters are shown in the lower left of the dialog. As you select a character, it is shown on the lower right, along with the numerical code for that character.
  22. 22. Selecting Text  To select text  Drag the mouse pointer over the text.
  23. 23. Formatting Text  To apply a bold attribute 1. Select the text. 2. On the Formatting Toolbar, click the Bold button. OR  Press Ctrl+B.
  24. 24. Formatting Text  To apply Italics attribute 1. Select the text. 2. On the Formatting Toolbar, click the Italic button. OR  Press Ctrl+I.
  25. 25. Formatting Text  To apply a underline attribute 1. Select the text. 2. On the Formatting Toolbar, click the Underline button OR  Press Ctrl+U.
  26. 26. Formatting Text  To format text 1. Select the text. 2. On the Formatting Toolbar, click the Style down arrow. OR  Click the Font Name down arrow. Or Click the Font Size down arrow.
  27. 27. Formatting Text  To format text using the Font dialog box 1. Select the text. 2. On the Format menu, click Character 3. Make selections as desired.
  28. 28. Aligning Text in a Document  To align text 1. Click the paragraph that you want to align. Or select all or part of the multiple paragraphs that you want to align. 2. On the Formatting Toolbar, click the appropriate alignment button.
  29. 29. Deleting and Restoring Text in a Document  To undo an action  On the Standard Toolbar, click the Undo button.   To restore an action  On the Standard Toolbar, click the Redo button.
  30. 30. Cutting and Pasting Text  To cut or copy text 1. Select the text that you want to move or copy. 2. On the Standard Toolbar, click the Cut or Copy button. 3. Click the insertion point in the location in which the text is to appear or be duplicated. 4. On the Standard Toolbar, click the Paste button.
  31. 31. Finding Specific Text  To perform a Find operation 1. On the Edit menu, click Find/Replace. 2. In the Search for box, type find search string. 3. Click the Find Next button until you’re finished searching, or there are no more occurrences. 4. Click the Cancel button to return to the document window.
  32. 32. Replacing Specific Text  To perform a Replace operation 1. On the Edit menu, click Find/Replace. 2. Type the search word in the Find What box. 3. Type the replacement word in the Replace What box. 4. Click the Replace button to make the replacement; click the replace All button to make all replacements throughout the document without confirmation. 5. Click Find.
  33. 33. Lesson 3. Formatting Paragraph
  34. 34. After completing this lesson you will be able to  Format paragraph  Set the measurement unit  Change tab settings  Create columns  Apply style to text
  35. 35. After completing this you will be able to  Create an automatic bulleted list  Create an automatic numbered list  Modify an automatic list 
  36. 36. Formatting a Paragraph  To apply paragraph formatting 1. Select the appropriate paragraph(s). 2. On the Format menu, click Paragraph. 3. Change the settings as necessary. 4. Click OK.
  37. 37. Setting the Measurement Unit  To set the measurement unit 1. Go to Tools menu 2. Click Options 3. Click the OpenOffice.org Writer 4. Click General, change your desired setting
  38. 38. Changing Tab Settings  To set one tab stop 1. On the Format menu, click Paragraph. 2. Type the new tab stop in the Position box. 3. If desired, in the Alignment or Filler Character, select the desired option. 4. Click OK.
  39. 39. Creating Columns  To create columns 1. Select the text that is to be formatted into columns. (Skip this step if you want the entire document formatted into columns.) 2. On the Format Menu, Click Columns. 3. Click the number of columns that you want, or drag the Columns menu to the right to create more than four columns. 4. Click OK.
  40. 40. Applying Style to Text  To apply a style to text 1. Select the text to be formatted. 2. On the Formatting Toolbar, click the Style down arrow. 3. Click the style that you want to apply.
  41. 41. Creating an Automatic Bulleted List  To create an automatic bulleted list 1. Position the insertion point in the desired location. 2. Type * and press the Spacebar for a bulleted list. 3. Type the list data, pressing Enter after each new list item (except the last list item). 4. Press Enter twice after the last list item is entered.
  42. 42. Creating a Automatic Numbered List  To create an automatic numbered list 1. Position the insertion point in the desired location. 2. Type 1. And press the Spacebar for a numbered list. 3. Type the list data, pressing Enter after each new item (except the last list item). 4. Press Enter twice after the last list item is entered.
  43. 43. Modifying an Automatic List  To modify bulleted and numbered lists 1. Click the first item in a numbered list, or select all the items in a bulleted list. 2. On the Format menu, click Bullets and Numbering. 3. Click either the Bulleted tab or the Numbered tab on the Bullets and Numbering dialog box. 4. Click a bullet or number style.
  44. 44. Lesson 4. Working with Graphics
  45. 45. After completing this lesson you will be able to  Insert a picture from File  Insert a picture from gallery  Resize picture  Position graphics within the text  Anchor graphics and drawing toolbar  Create drawing objects  Group drawing objects  Insert fontwork from gallery
  46. 46. Inserting Picture from a File  To insert a picture into a document: 1. If necessary, click the Online Layout View button on the status bar. 2. Click to position the insertion point where you want to insert the picture. 3. On the Insert menu, point to picture, and click From File. 4. In the Insert dialog box, click the Look In down arrow, and select the appropriate drive and folder 5. In the file list, click the file that you want to insert. 6. Click Insert.
  47. 47. Inserting a Picture from the Clip Gallery  To insert a Clip Art picture into a document 1. Click to position the insertion point where you want to insert the picture. 2. On the Tools Menu or Standard Toolbar, click Clip Gallery button. 3. Choose from the existing themes, and right-click on the picture that you want to insert.
  48. 48. Resizing a Picture  To size a picture using the resizing handles 1. Select the picture. 2. Drag the left or right sizing handles to change the horizontal width of the picture. Or 3. Drag the top or bottom sizing handles to change the vertical height of the picture. Or 4. Drag a corner handle to simultaneously change both the horizontal and vertical dimensions.
  49. 49. Positioning Graphics within the Text  To arrange and align graphics 1. Click the picture. 2. On the format menu click the Alignment or Arrange 3. Select the desired alignment or arrangement and click anywhere outside the picture to deselect it.
  50. 50. Positioning Graphics within the Text  To change the text wrap style 1. On the Picture toolbar, click the Text Wrapping button. 2. Click to position the insertion point where you want to change the text wrap. 3. Select the desired style, and click anywhere outside the picture to deselect it.
  51. 51. Anchoring Graphics  To change the anchor type 1. Click the picture. 2. On the Picture toolbar click the Anchor button. 3. Select the desired anchor, and click anywhere outside the picture to deselect it.
  52. 52. Creating Drawing Objects  To create drawing objects 1. Click in the document where you want the drawing to be anchored. You can change the anchor later, if necessary. 2. Select the tool from the Drawing toolbar. The mouse pointer changes to a drawing-functions pointer (crosshair + rectangle).
  53. 53. Creating Drawing Objects  To create drawing objects 3. Move the cross-hair pointer to the place in the document where you want the graphic to appear, and then click and drag to create the drawing object. Release the mouse button. 4. To cancel the selected drawing function, press the Esc key or click on the Select icon (the arrow) on the Drawing toolbar.
  54. 54. Grouping Drawing object  To group objects 1. Select one object 2. Then hold down the Shift key and select the others you want to include in the group. 3. The bounding box expands to include all the selected objects. 4. With the objects selected, hover the mouse pointer over one of the objects and click Format > Group > Group, OR
  55. 55. Grouping Drawing object  To group objects  Right-click and then click Group > Group on the shortcut menu.
  56. 56. Inserting Fonwork from Gallery  To insert fontwork from the gallery 1. Click the Fontwork Gallery icon on the Drawing Toolbar 2. Choose a fontwork design from the gallery by double- clicking on it. 3. The graphic will automatically be positioned on the document
  57. 57. Inserting Fontwork from Gallery  To insert fontwork from the gallery 4. Double-click the fontwork to edit the text. Deselect it to apply the changes. 5. Use the Fontwork toolbar and the shortcut menu to change the settings for the text – shape, alignment, spacing, 3D effects, fill, arrangement, etc.
  58. 58. Lesson 5. Working with Tables
  59. 59. After completing this lesson you will be able to  Insert a new table  Move around and select cells in a table  Resize the Table  Merge and split cells  AutoFormat tables  Convertbetween table and Text
  60. 60. Inserting a New Table  To insert new table  Position the cursor where you want the table to go, then use any of the following methods to open the Insert Table dialog box:  From the main menu, select Table > Insert > Table.  Press Control+F12.  From the Standard toolbar, click the Table icon.
  61. 61. Moving Around and Selecting Cells in Table  To navigate within a table 1. Click the desired cell. 2. Type the cell information. 3. Press Tab to move to the next cell. Or Press a key combination to move to the desired location.
  62. 62. Moving Around and Selecting Cells in a Table  To select cells in a table  Press a key combination. Or  Click the selection area to the left of a row. OR  Click the top of a column. OR  Click the bottom left corner of the cell.
  63. 63. Resizing a Table  To resize an entire table 1. Position the insertion point over the table resize handle until a double-headed arrow appears. 2. Drag the handle in any direction to resize the table as desired.
  64. 64. Resizing a Table  To resize a column or row 1. Position the insertion point over a horizontal or vertical border anywhere in the table until a double-arrow resizing pointer appears. 2. Drag the resizing pointer in the desired direction.
  65. 65. Merging and Splitting Cells  To merge a group of cells into one cell 1. Select the cells to merge. 2. Right-click and select Cell > Merge on the pop-up menu, or select Tables > Merge Cells from the menu bar.
  66. 66. Merging and Splitting cells  To split a cell into multiple cells 1. Position the cursor inside the cell. 2. Right-click and select Cell > Split on the pop-up menu, or select Tables > Split Cells from the menu bar. 3. Select how to split the cell. A cell can be split either horizontally (create more rows) or vertically (create more columns); you specify the number of new cells to create.
  67. 67. AutoFormatting Tables ● To AutoFormat Tables 1. Create a table and manually format it as you wish, including borders, spacing of text from the top and bottom borders, fonts to be used in the table heading and data cells, and background colors. 2. Position the cursor anywhere in the table, and then click Format > AutoFormat. 3. On the AutoFormat dialog, click Add and give the table format a name. 
  68. 68. Converting between table and text  To convert plain text data into a table 1. Select the data and then select Table > Convert > Text to table from the main menu bar. 2. The dialog box allows you to create a table. 3. You must select the field delimiter (tab, paragraph marker, comma, or other printing or non-printingcharacter) that Writer should use to divide data into different cells.
  69. 69. Converting between Table and Text  To convert from a table to plain text 1. Select the table and then select Table > Convert > Table to text. 2. The data in the table is converted to plain text with the field delimiter of your choice. 3. A space can function as a field delimiter.
  70. 70. Lesson 6. Other Tools in Writer
  71. 71. After completing this lesson you will be able to  Use footnotes and endnote  Use Language tools  Use the thesaurus  Use AutoCorrect
  72. 72. Using Footnote and Endnotes  To insert a footnote 1. Put the cursor where you want the footnote marker to appear. 2. Then click Insert > Footnote, or 3. Click the Insert Footnote Directly icon on the Insert toolbar.
  73. 73. Using Footnote and Endnotes  To format the footnotes themselves 1. Click Tools > Footnotes. 2. On the Footnote Settings dialog, choose settings as required. 3. The Endnotes tab has similar choices.
  74. 74. Language Tools  To Auto Spellcheck  Checks each word as it is typed and displays a wavy red line under any misspelled words. Once the word is corrected, the red wavy line disappears.
  75. 75. Language Tools  To perform a separate spellcheck on the document  Click the Spellcheck button (Tools > Spellcheck or F7).  This checks the document or selection and opens the Spellcheck dialog if any misspelled words are found.
  76. 76. Using the Thesaurus  To use the thesaurus 1. Highlight the word. 2. On the Tools menu choose Language and then click Thesaurus. 3. Click on the Replace box if you want to replace a certain word. 4. Click ok
  77. 77. Using AutoCorrect  To view AutoCorrect Entries 1. On the Tools menu, click AutoCorrect. 2. Click the AutoCorrect tab, if necessary. 3. Scroll through the list at the bottom of the dialog box.
  78. 78. Using AutoCorrect  To add an exception to AutoCorrect 1. On the Tools menu, click AutoCorrect. 2. Click the AutoCorrect tab, if necessary. 3. Click the Exceptions button. 4. Click the desired tab, and type the exception. 5. Click the New button. 6. Click OK.
  79. 79. Lesson 7. Formatting a Page
  80. 80. After completing this lesson you will be able to  Insert page breaks  Use page style dialog box  Insert page number  Custome headers and footers
  81. 81. Inseting Page Breaks  To insert a hard page break 1. Click to position the insertion point at the location where you want to add the break. 2. Press Ctrl+Enter.
  82. 82. Page Style Dialog Box  To open page dialog box  Click Format Menu and then click Page
  83. 83. Inserting a Page Number  To add page numbers 1. Select the desired position you want. 2. On the Insert menu, click Fields 3. Click the Page Number.
  84. 84. Customizing Headers and Footers  To edit a header or footer 1. On the Format menu, click Page. 2. On the Page Style, click either in Header or Footer. 3. On Header or Footer check box click to appear other options. 4. Type or edit the text as necessary inside the Header or Footer.
  85. 85. Lesson 8. Printing a Document
  86. 86. After completing this lesson you will be able to  Preview a document  Print a document
  87. 87. Previewing a Document  To preview a document  On the File Menu, click the Page Preview
  88. 88. Printing a Document  To print a document  On the File Menu, click Print
  89. 89. Printing a Document  To print a document using special print settings 1. On the File menu, click Print. 2. In the Copies section, type the desired number of copies in the Number of Copies box. 3. In the Print Range section, click All to print all the pages; click Pages to print specific pages, and then type the desired page numbers in the Pages box. 4. Click OK.
  90. 90. Printing a Document  To print selected text 1. Select the text that you want to print. 2. On the File menu, click Print. 3. Click Ok.
  91. 91. Merging a Document
  92. 92. After completing this lesson, you will be able to  Merge Document
  93. 93. Creating a Starting Document To create a Starting document  On the File menu, point to New and click the desired document
  94. 94. Merging a Document To merge document 1.Create a starting document 2.Click the Tools Menu, then the Mail Merge Wizard 3.Follow the step by step instructions of the wizard and choose your preference per step.
  95. 95. GLOSSARY
  96. 96. Glossary  Align left. A formatting attribute in which each line of a block of text is positioned with the left margin. By default, each paragraph that you type is left aligned unless you change the alignment setting  Align right. A formatting attribute in which each line of a block of text is positioned with the right margin.  Alignment. Refers to the vertical or horizontal placement of a graphic in relation to the page, frame, paragraph or character to which it is anchored.
  97. 97. Glossary  Anchor. Allows you to position an object, graphic, or frame in a document. An anchored item remains in place, or moves when you modify the document.  Application. A program or group of programs designed for end user  Arrangement. Refers to the placement of a graphic behind or in front of other graphics ot text.  Arrow keys. Keys on the keyboard that are use in the event that the working copy becomes damaged or lost.
  98. 98. Glossary Attribute. A characteristics that is applied to text in a Writer document, such as the font, font size, bold underline or italics AutoCorrect. A feature that automatically corrects errors and replaces words or characters as text is typed. Common misspellings or capitalization errors are replaced with a correction. Bulleted list. A series of paragraph with a bullet (a dot or other graphic) inserted at the start of each paragraph. The paragraph are generally formatted with the hanging indent so that the number appears to the left of the paragraph text.
  99. 99. Glossary  Button. A square or rectangular element with picture or abbreviated label on it. A button instructs a program to perform a particular action when a button is clicked.  Cell. The intersection of a row and column in a table. The cell is displayed as a small rectangular box in which text or numbered can be typed. A table cell can also contain a graphic.  Center. An attribute that aligns each line of a block of text and equal distance form the left and right margins
  100. 100. Glossary  Character. Any single letter, number, or symbol that can be entered in a document. Tabs, Page breaks, spaces, paragraph marks, and other formatting symbols are also considered characters  Click. To tap the left mouse button once  Clip Art. Pictures files that are available from the picture gallery and can be inserted into writer document  Clip Gallery. Program that you use to find, select and insert clip art pictures.
  101. 101. Glossary  Column. The vertical arrangement of text or number in a table.  Columns. Vertical blocks of text that are separated by a blank space, similar to the columns you see in a newspaper, in which text can fills one column before following to the top of the next column.  Document. A self contained piece of work created by using a program.  Drag. To point to an object on the screen, hold down the left mouse button, and then move the mouse toward you, away from you, left or right.
  102. 102. Glossary  File. A collection of related data or information that is assigned a specific file name and stored on disk.  Folder. A storage area for files and others folder  Fontwork. A ready made designs that you use to create decorative and colorful text.  Footer. Text that appears at the bottom of all or selected pages in a printed document  Formatting toolbar. A toolbar that contains buttons for quick access to formatting functions  Header. Text that appears at the top of all or selected pages in a printed document
  103. 103. Glossary  Insertion point. A blinking vertical bar resembling a capital I that indicates the location at which the next character typed or item will appear. The insertion point can be moved anywhere within the document window by clicking any visible location or by pressing various keys.  Justify. An attribute that aligns a block of text flush with both the left and right margins. Spaces between words are enlarge proportionally so that each line fills the space between the margins.  Mouse pointer. An icon that moves to reflect the position of the mouse.
  104. 104. Glossary  Numbered List. A series of paragraph with a number inserted at the start of each paragraph. The paragraph are generally formatted with the hanging indent so that the number appears to the left of the paragraph text.  Objects. A graphical shape or design , that you can insert and modify in a Writer document  Page Breaks. The point at which one page ends and another begins.
  105. 105. Glossary  Picture. Any image that has been created by a program other writer, or has been downloaded form camera, scanner or Web site and saved to disk.  Redo. An operation that allows the last action undone to be reserved or redone.  Row. The horizontal arrangement of text or numbers in a table  Screen tip. A feature that briefly explains what an element is. Screen tips appear when the mouse pinter is positioned over a button or scrren elements for a few seconds
  106. 106. Glossary  Sizing handles. Small squares located in the corners and sides of a picture or an object; used for diagonal, vertical or horizontal resizing.  Special character. A character that is not a letter, number, symbol, or punctuation mark. Control characters, for example, are special characters, as are special formatting characters such as paragraph marks.  Spellcheck. A feature that identifies incorrectly spelled words and locates occurrences of repeated words. All possible misspellings and repeated words are marked with a red wavy underline.
  107. 107. Glossary  Standard toolbar. A toolbar that contains buttons for editing function. The standard toolbar is located below the menu bar.  Style. A named set of formatting instructions. You use a style to apply multiple formatting characteristics to text in a single step.  System menu. Allows you to set your preferences for the GNOME Desktop.  Tab (tab stopped). A measured space that places and aligns text at a specific horizontal page location. Also hidden formatting character that is inserted into text whenever the Tab key is pressed.
  108. 108. Glossary  Table. A data structure that is made up of rectangular boxes called cells, which are arranged in rows and columns  Text. Words, sentences, paragraphs.  Text wrapping. Refers to the relation of graphics to surrounding text, which may wrap around the graphic on one or both sides, be overprinted behind or in front of the graphic, or treat the graphic as a separate paragraph or character
  109. 109. Glossary  Undo. An operation that allows the last action undone to be reserved or undone.  Word Processor/Writer. The word processing component of the OpenOffice. Org suite. Is a tool for writing, editing, formatting and printing of documents.

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