This document discusses the role of the controller in hotel accounting. It outlines the controller's responsibilities which include accurate accounting, cost control, financial reporting and forecasting. The controller oversees the back office accounting process and supervises staff like the budget controller, credit manager and chief accountant. Key accounting documents and systems mentioned include the Uniform System of Accounts for the Lodging Industry, reservation systems, point of sale systems and property management systems. The controller prepares financial reports and analyzes income and expenses to plan the hotel's financial future.
4. Uniform System of Accounts for the
Lodging Industry (USALI):A standard set of
accounting procedures used to record a
hotel’s financial transactions and condition
5. Accounts Receivable (AR): Money owed to a
hotel.
Accounts Payable (AP): Money owed by a
hotel.
Retained Earnings: Profits earned but not
paid (disbursed) to the business owners.
6. Back Office Accounting:The process of
summarizing and documenting the financial
activities and condition of the entire hotel.
Controller:The individual (or department) in
a hotel responsible for maintaining the back
office accounting system.
8. Creating budgets
Handling credit requests
Performing accounting and bookkeeping
Managing payroll
Ordering business supplies
Planning the hotel’s financial future
9. Reporting to Executive Director
Planning and implementing accounting
procedures
Supervising accounting staff
Preparing financial reports
Analyzing the income
Controlling the operating expenses
Assisted by Budget controller, credit manager,
chief accountant and payroll manager
Controller F/B may be part of accounting dept.
Bookkeeping staff post and maintain the detail
records of accounting.
13. Documents Room requests
Manages Rooms
Linked with other properties, Airlines and
travel agencies
Display room availability, rates, post charges
and generate arrival and check out reports
14. Used by Front desk office to record clients
payments and account receivables
Generate invoices, cash receipts, and charge
on accounts.
Also sales summeries.
15. Handles accounting functions of all
departments
Rooms sales, F/B sales, telephone charges
and other income are recorded
Disbursements of operating expenses and
salaries
Generate operating statements, operating
statements, room summaries, sales forecasts
and cost analysis.