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Staffworks presentation at UM
May 17, 2011
Ross School of Business

Published in: Education
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  1. 1. Using Qualtrics for Student applications<br />Irene Knokh, MA, M.Ed, Center for Professional Development and Education<br />University of Michigan Hospital<br />
  2. 2. Student applications: 2009-2011<br />Program Background<br />Brief Program Description<br />Program Team members<br />Program Stakeholders<br />Program website<br /> Challenges<br />
  3. 3. Applications: Challenges<br />Sheer increase in applications<br /> All information was received by email<br />Incomplete application contents in different places <br />Need to streamline the tracking of all information (name, email, school)<br />
  4. 4. Applications: Challenges<br />Inefficient manual data entry (schools, names, emails, degrees, grad dates)<br />Ineligible students applied anyway<br />The team was manually “weeding out” completely ineligible students <br />Faculty references didn’t like Word forms<br />Faculty were sending information by fax<br />
  5. 5. Student applications: 2009-2011<br />109<br />
  6. 6. Student Nurse Extern Program Website<br />Program website<br />Frequently updated for students’ reference<br />
  7. 7. Student Nurse Extern Website<br />Links to the student and faculty forms were included on the site in 2010 <br />Clearly defined requirements before starting the application<br />
  8. 8. Why Qualtrics?<br />User friendly application design and collaboration set up<br />User friendly form for faculty and students<br />Easy to track applicants and faculty <br />Excellent customer service support from Qualtrics- weekly sessions to test everything <br />Big picture (students and faculty)<br />
  9. 9. Applicants: Michigan Schools<br />Top Schools:<br />University of Michigan<br />Eastern Michigan<br />Michigan State<br />
  10. 10. Out of State Applications<br />Mostly single digits from Out of State Schools<br />
  11. 11. Program Finalists-2011<br />Total=30<br />
  12. 12. Qualtrics Extern Application-what went well<br />Streamlined applications process<br />Easy online survey form to complete for faculty and students <br />No missing responses from students<br />Students and faculty received auto confirmations of submissions<br />Clearly ineligible students were “weeded out”<br />
  13. 13. QualtricsExtern Application-what went well<br />Changes: Qualtrics Application forms 2010<br />Faculty quickly complete the form 3-5 minutes max)<br />Collaborative access to the application for viewing, downloading and printing<br />Easy to find students/faculty by name, email, faculty’s name<br />
  14. 14. Qualtrics: Program use overview-demo<br />Survey-user’s view<br />Survey-designer’s view<br />Using Qualtrics for other programneeds<br />
  15. 15. What’s new next year: lessons learned<br />Student Checklist as a confirmation of submission:<br />Did you do the following:<br />Check that both of your faculty letters are submitted<br />Faculty form link on the checklist<br />
  16. 16. What’s new next year: lessons learned<br />Combine the essay and the professional statement <br />Offer a file upload option for the resume as well as the transcript<br />Ask Qualtrics whether a RTF (Rich Text Format) option is available for pasting formatted text<br />
  17. 17. Thank you!What about you?How do you think you will use Qualtrics?<br />