1. Using Qualtrics for Student applications Irene Knokh, MA, M.Ed, Center for Professional Development and Education University of Michigan Hospital
2. Student applications: 2009-2011 Program Background Brief Program Description Program Team members Program Stakeholders Program website Challenges
3. Applications: Challenges Sheer increase in applications All information was received by email Incomplete application contents in different places Need to streamline the tracking of all information (name, email, school)
4. Applications: Challenges Inefficient manual data entry (schools, names, emails, degrees, grad dates) Ineligible students applied anyway The team was manually “weeding out” completely ineligible students Faculty references didn’t like Word forms Faculty were sending information by fax
6. Student Nurse Extern Program Website Program website Frequently updated for students’ reference
7. Student Nurse Extern Website Links to the student and faculty forms were included on the site in 2010 Clearly defined requirements before starting the application
8. Why Qualtrics? User friendly application design and collaboration set up User friendly form for faculty and students Easy to track applicants and faculty Excellent customer service support from Qualtrics- weekly sessions to test everything Big picture (students and faculty)
12. Qualtrics Extern Application-what went well Streamlined applications process Easy online survey form to complete for faculty and students No missing responses from students Students and faculty received auto confirmations of submissions Clearly ineligible students were “weeded out”
13. QualtricsExtern Application-what went well Changes: Qualtrics Application forms 2010 Faculty quickly complete the form 3-5 minutes max) Collaborative access to the application for viewing, downloading and printing Easy to find students/faculty by name, email, faculty’s name
14. Qualtrics: Program use overview-demo Survey-user’s view Survey-designer’s view Using Qualtrics for other programneeds
15. What’s new next year: lessons learned Student Checklist as a confirmation of submission: Did you do the following: Check that both of your faculty letters are submitted Faculty form link on the checklist
16. What’s new next year: lessons learned Combine the essay and the professional statement Offer a file upload option for the resume as well as the transcript Ask Qualtrics whether a RTF (Rich Text Format) option is available for pasting formatted text
Demo (take the survey-student-faculty)1. Student-yes to all2. Student-no to all or a single questionFacultyDownload responses demo(full and singles)
Explain the challenges with printingRich text formatting needed for the resumesFile uploads for the resumes (alternative)Unfortunately, transcripts must be sent by mail because some schools don’t allow electronic accessStudents don’t follow the prescribed formatting guides
