4. Busting Myths about PowerPoint
1. No more than 2. Clipart used
5 bullets per should not be
slide distracting
3. Use one template 4. Not having a single
per presentation word in your presentation
is OK
6. Creating your own slide designs
Four simple ways to avoid using ugly PowerPoint 2003 templates
Choosing and using fonts and colours
Making sure people don’t go blind after your presentation
Giving your presentation structure
Begin with a bang, and make sure they're still there when you end
Giving your slides structure
The difference between your slide and a page from a book
Animating your presentation
Keeping them interested with subtle movements
8. Creating
Your Own
Slide Design
1. Placeholders on background picture
2. Pictures on slide borders and corners
3. Animated Auto shapes
4. Thematic picture design
22. Retro Theme
Tree frog Theme
Slide Design Type Four
Thematic Picture Design
Open thematic picture design resources!
Example One: Caffeinated Water Marketing Plan
Example Three: Learning and Development Communication
24. Theme: Diversity
Create a presentation theme* using:
1. Placeholders on Picture technique
2. Pictures on slide borders and corners technique
3. Animated Auto shapes technique
* Title Slide and Normal Slide
35. …or like this
• And this
• And this
• And this and this
• And this and this
• And this and this and this
• And this and this and this
• And this and this and this and this
• And this and this and this and this and this
• And this and this and this and this and this
• And this and this and this and this and this and this
• And this and this and this and this and this and this
39. Role Profiles
Role Profiles initially created on a recruitment needs basis
Also created on performance management needs basis
HR assistance and review in creating first time Role Profiles
Central Role Profile database- created and shared with staff
Shortlisting & Interview Formats
HR facilitation and counselling sessions for recruiting managers for usage of
new forms
Active involvement of HR in recruitment exercises during introduction
phase
L&D and Performance Management
L&D Portal Treasure Hunt to create awareness and encourage use of portal
Series of webinars for performance management skills
40. What colours to use?
An extremely professional presentation
A semi professional presentation
50. Beginning- Title, Introduction,
Agenda, Context etc.
Discrimination at the
workplace
Section A Causes
Section filler One slide per cause
Section B Implications
One implication per
Section filler slide
Ending- Summary, Q&A Session,
Action Points etc.
Steps proposed to counter
Discrimination at workplace
51. Open structuring presentations resources!
Beginning- 1
Title, Introduction,
Agenda, Context etc. Step
Section A
Section filler
Step 2
Section B
Section filler
Ending- Summary, Q&A Session,
Action Points, Food for Thought etc. Step 3
52. Effective Mentoring
What is a Mentor?
Mentoring Relationships Today
How does Mentoring Work?
Qualities of a Good Mentor
What can a Mentor Do for You?
Quote and Questions
56. Let’s APPLY!
LO1: Slide design
LO2: Choosing Colours and Fonts
LO3: Structuring your Presentation
The skeleton AND the life!
Open structuring presentations resources!
58. men-tor-ship noun
a definition
A formal relationship between a student and a professional adult to
further the student's knowledge, skills, or career
59. Agenda
Section One
Section two
Section Three
Section Four
Section Five
Section Six
60. “Outstanding leaders go
out of their way to boost
the self-esteem of their
personnel. If people
believe in themselves, it’s
amazing what they can
accomplish.”
Sam Walton, Founder of Wal-Mart Stores Inc
65. text text text text text text text text text text
text text text text text text text text text text
text text text text text text text text text text
text text text text text text text text text text
text text text text text text text text text text
text text text text text text text text text text
text text text text text text text text text text
text text text text text text text text text text
text text text text text text text text text text
text text text text text text text text text text
71. Elements of a Successful
Mentoring Relationship
It is essential to the success of the
process that the mentor and the mentee
have a clear vision of what they want to
accomplish together
The receptiveness of the mentee is also
vital
Plus, the mentor and the less experienced
staff need to have time to meet regularly
to discuss, plan and share ideas and to
observe and be observed by each other
74. ACT
“From what I sensed at the
program and while interacting
with participants in the focus
group, it is quite an achievement
that the over-all culture is quite
MFC
open and comfortable for
individuals across the hierarchy. An
environment like this is most
SroM
conducive to learning, if the right
tools are applied.” Adeel Hasan,
Navitus
360° EM
SfPM TH
Webinar
Entries Case Study Topic
Adnan Safdar International Visit Report of SMT
HE Team Retention of Customer Service for Chevening
IC
Irfan Cheema Exams LIM Process Transformation
EO&D
Noorullah Khan EUK Digital Marketing Campaign
Sobia Raja Academic Weeks
75. Grade & Function Grade Wise Distribution of Functions
Incumbents 100% Programmes
80% MarComms
IT
60%
HR
40% Exams
20% EUK
Directorate
0%
Senior Junior Junior Staff BCIC
Management Management (H,J,K) Resources
(UKAS,E,F) (G)
Function Wise Distribution of Grades
100%
80%
Junior Staff (H,J,K)
60% Junior Management (G)
40% Senior Management (UKAS,E,F)
20%
0%
Resources BCIC Directorate EUK Exams HR IT M arComms Programmes
76. Function
Admin/Finance
Female
12%
Male
88%
Gender Distribution
BCIC 75% 25%
Directorate 29% 71%
EUK 50% 50%
Exams 21% 79% Grade Female Male
HR 100% 0% UKAS 0% 100%
IT 0% 100% E 0% 100%
MarComms 17% 83% F 54% 46%
Programmes 41% 59% G 40% 60%
Projects 0% 100% H 24% 76%
Pakistan 28% 72% J 27% 73%
K 0% 100%
Pakistan 28% 72%
Location Female Male
Islamabad 23% 77%
Karachi 35% 65%
Lahore 21% 79%
Other 60% 40%
Pakistan 28% 72%
83. Open animating slides resources!
Human Resource
Pakistan
in Pakistan
A Presentation to
Pippa Greenslade
Director, Global HR
84. Human Resource
2
3
Pakistan
in Pakistan
Group “in Pakistan” and hand image
Create motion path
1 Add fly in effect to all three
A Presentation to
Pippa Greenslade
Director, Global HR
85. Human Resource
2
3
Pakistan
in Pakistan
Group “in Pakistan” and hand image
Create motion path
1 Add fly in effect to all three
A Presentation to
Pippa Greenslade
Director, Global HR
86. My name is Fseeha
And today I
h ave
unlearnt and l
earnt
87. Tricks of the Trade
Great Images: Google Images> Photography
Best and simplest animation: Fly in from all directions
Make detailed notes in the notes section to note things
Use 24pt or bigger for font size- or hand out reading glasses in the end
Compress all pictures to prevent system crashes
Nothing beats a good old white background
89. Photo Credits
• Jacob Bøtter via Flickr/Creative Commons
http://oupeltglobalblog.com/2010/08/18/lets-start-thinking-critically/
• Radwa via Photopoly http://www.photopoly.net/30-absolutely-amazing-black-and-
white-wildlife-photos/
• Philip Klinger via Flickr http://www.flickr.com/photos/dcdead/3844724619/
• Musée d'Orsay photos on Fotopedia http://www.fotopedia.com/albums/a0050c06-
82e9-467c-b384-4882ebc7c2fc/entries/d5a8982e-ae75-4a76-9ff4-3758a0650e51
• Victorinox champ swiss army knife via http://www.rei.com/product/403141/victorinox-
champ-swiss-army-knife
• Jwmarohi via Photobucket http://photobucket.com/images/woman%20screaming/
• The Helping Hand by Awkright via Deviant Art http://akwright.deviantart.com/art/The-
quot-Helping-quot-Hand-174127038
• Telemachus and Mentor Public Domain. Courtesy of Wikipedia
http://ancienthistory.about.com/od/odyssey1/ss/062508POdyssey.htm
• Funny Skeleton via http://www.windows-7-wallpapers.org/Funny/Funny-Skeleton
• Fantasy by Gary Kapluggin via Digital Art Gallery http://digital-art-
gallery.com/photo/2942
• Wet cat Via PhotoBucket http://photobucket.com/images/wet%20cat/?page=3
• Pakistani Truck Art via http://pakistanitruckart.blogspot.com/
• Do it Yourself Woman by Walter Blum via Flickr
http://www.flickr.com/photos/nationaalarchief/3333357969/
Editor's Notes
Need: Arrow, 3 pictures. Talk about how conventional techniques are outdated. What will we unlearn today?
Question- When should you use these templates? Answer: When you want to make someone go blind
The first on is the simplest but oldest one needs a good background picture and nice looking placeholders. But this is an ugly version
You can make your pictures relevant and interesting. Some pictures are noisy- they have a lot going on in the background…these should be avoided- but if needed, you can change the transparency of the placeholders
You can play with the brightness and contrast for different slide layouts
This is when you like a lot of white space, or if you think your audience might not be too comfortable with background pictures
The easiest way is to make sure you pick pictures with a white background…otherwise the outlines of the pictures will show…you can use the picture as a border in all slides
Or use icon pictures on every slide…you can also alternate it by using a border for title slides and picture icons on normal layout slides
This is the most time efficient design because you can use the same design over and over again…its not specific to one theme
Now that we know how to create our own slide design, apply this knowledge
Everyone makes three presentation files. Shows everyone. Everyone votes for one person other than himself. Title slide and body slide
Let’s open a presentation- Using Master Slide > Design to Theme Create a slide theme for title slide and content slide
Colours have so much importance in our life
Same goes for slides…shouldn’t over do it
Or make them really boring
You should use these for title slides or ones that aim to shock
Use these for general body text
Example of good slide. Text to stand out
Examples of some nice themes
You can always use colours to create themes!
Other good combinations can be found on this link
Watch the video to see
After colours- fonts
This doesn’t mean not to use them at all…but only where appropraite and not throughout the presentation
Lilke everything else, your presentation also needs to have structure
Explain the structure in general- what could be a possible structure for disciminaiton? Use flipchart. Explain one possible structure
Structuring your presentation resource- mentoring document Ask them to read through it- give 5 minutes Need to identify title of presentation Identify Sections Identify appropriate ending Use the presentation in the same folder Make it in Outline view
Here’s an example of how you can structure the document
Now lets add life to the outline- how would you imagine mentoring opening slide?
What would you use as an opening slide?
Now that we know how to create our own slide design, we know how to choose colours and fonts, we know how to structure a presentation…lets apply this knowledge to give our presentation life! Make a title slide, agenda slide and closing slide using the mentoring document.
Example of opening slide 1
Example of opening slide 2
Example of agenda slide
Example of closign slide
Just as there is a difference between powerpoint and micrsoft, there is also a difference between a bppk page and a slide
Otherwise it results in what is commonly known as
Rule 1: Make sure there is a lot of white space on your slides
Rule 2: Minimize bullets
The three tools
Keeping in mind the two rules and three tools lets apply this
Ask to convert into a slide
Example post conversion
Sometimes a common complaint is that if I use too much white space and one point per slide- it would make my presentation very long. Its ok. The number of slides dont matter. What matters is can you manage to go through it in time. If there is one idea per slide, it will take you less time per slide rather than readign out a slide of text. People will keep interested too!
Example of Imagery- this is a summary of 9 key L&D activates held during the year
Example of charts used to lessen text
Example of tables but too many can kill you!
Tea break- anyone want to try this? Esp if someone does not know how to convert table to chart
Solution
Rate this slide animation Clean- crisp- organized How can we replicate this?
Need: Arrow, 3 pictures. Talk about how conventional techniques are outdated. What will we unlearn today?
