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Beyond PowerPoint: Presentations 101

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Beyond PowerPoint: Presentations 101

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Presentation on how to give a good presentation (irony much?) with a focus on the tools one might choose to manage their slide content and how best to prepare those slides.

Presentation on how to give a good presentation (irony much?) with a focus on the tools one might choose to manage their slide content and how best to prepare those slides.

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Beyond PowerPoint: Presentations 101

  1. 1. BEYOND POWERPOINT: PRESENTATIONS 101 Jen Riehle Design, Education & Outreach, OIT
  2. 2. PRESENTATION GOALS To convey information and promote understanding To engage audience and keep them focused What are we here to learn? Effective Presentations
  3. 3. Moonlightbulb TO BE MEMORABLE All the awesome information in the world doesn’t matter if people don’t focus and remember you. So how do you be memorable?
  4. 4. OK, HOW DO I DO THAT? 1. Preparation 2. Preparation 3. Preparation Ok, that’s not helpful.
  5. 5. OK, HOW DO I DO THAT? 1. Preparation - CONTENT 2. Preparation - AUDIENCE 3. Preparation - PRESENTATION Know your content inside and out Understand your audience and the likely question; context is also important (type of event, location, time of presentation, etc.) This will help you establish IF you need a slidedeck and if so, 1 and 2 will ensure the best possible presentation
  6. 6. Nic McPhee SO WAIT, WE DON’T HAVE TO HAVE SLIDES!? Nope. Not always the time or place. Or maybe it’s a really simple one with only a couple slides with goofy pictures. So why do we have slideshows almost always?
  7. 7. THE RIGHT STUFF What do you need to present? Lots of visuals? Lots of interaction? Easy access? Reusing the presentation? Consider both your audience and yourself What is going to work for you and your audience? How much time do you have? What’s their level of expertise? So why WOULD use a slideshow?
  8. 8. Yay, Presentation! Presentation tools allow us to better organize and share our content with the audience Presentation tools allow us to demonstrate the critical concepts of the presentation in visual ways Presentation tools are more engaging and keep the viewers involved throughout the presentation Presentation tools allow us to easily share parts of the content with users after-the-fact People expect presentation tools so we need to have something when we show up! No contrast; serif fonts are harder to read on screens
  9. 9. Ok, this is better, right? • Presentation tools allow us to better organize and share our content with the audience • Presentation tools allow us to demonstrate the critical concepts of the presentation in visual ways • Presentation tools are more engaging and keep the viewers involved throughout the presentation • Presentation tools allow us to easily share parts of the content with users after-the-fact • People expect presentation tools so we need to have something when we show up! (san-serif, high contrast) No style, bright in dark rooms (better a dark background in a dark room and vice versa), LOTS of text in a small font
  10. 10. WHY DO WE NEED PRESENTATION TOOLS? Organize presentation content Use visual aids to convey key messages Keep participants engaged Share presentation content easily Manage participant expectations Why does this slide work? Good contrast and color, useful heading, san-serif font, short and to-the-point bullets
  11. 11. MOST ANNOYING THINGS ABOUT PRESENTATIONS... 4% 2% 8% 41% 13% Speaker reads slides Poor font choices Bullets too long Too much flying slides and text 32% Overly complex diagram and charts Annoying use of sounds “Poor font choices” - illegible fonts, poor color contrast or too small Others? Which do you hate the most?
  12. 12. MAKING YOUR SLIDES WORK FOR YOU Using the tools Presentation interaction Sharing the slides If you are going to have slides, use the right tools in the best way
  13. 13. USING THE TOOLS
  14. 14. CHARTS AND GRAPHS 1. 2. 3. EXPLAIN HIGHLIGHT DISCUSS Explain what’s Highlight the key Discuss the being displayed; concepts relevance make sure it’s legible! Use colors! Apply borders and shading!
  15. 15. OUTLINE VIEW Nice for having the content at your fingertips
  16. 16. NOTES VIEW Nice for keep track of key messages without putting all the content on the slide
  17. 17. HANDOUTS Slides per page 1, 2, 3, 4, 6, 9 Outline view Notes view Exporting Don’t forget to check on background color print options! This can encourage people to stop listening - they have all the info already, right? - makes it that much harder to engage them. Don’t put everything in the slides.
  18. 18. EFFECTIVE IMAGES Stefan Great way to grab attention and make your point but can be scary to use. - You need to know your content REALLY well. No bullets to fallback on. - No context (without slide notes) on handouts.
  19. 19. PRESENTATION INTERACTION (AKA, “WAKE UP!”)
  20. 20. WHO’S THIS? Who is this? Stephen Colbert
  21. 21. WHO’S THIS? And this? Bill Gates
  22. 22. ANNND... Steve Jobs Why’d I do that? In this case it’s because they’re all great public speakers. Every now and then it’s good to make sure people are awake. Ask their opinion, get feedback, stop and stretch - whatever you need, depending on length of presentation
  23. 23. SHARING YOUR PRESENTATION
  24. 24. SHARING YOUR PRESENTATION Think about intellectual property Include notes. Or don’t. Your call. Format of the presentation creative commons! Are you ok with anyone use this with attribution? One way to mitigate free-for-all usage is not including your notes Sharing in a non-editable format (pdf)
  25. 25. SHARING YOUR SLIDES Formats As a PDF As a JPG As a native file (.PPT, .PPTX, .KEY) Emailing the presentation Putting it online Slideshare.net PDF means no one can edit it; ppt or key mean other can modify Email may be tough if it’s in a proprietary format Online is easy Sharing on something like slideshare is contributing to shared knowledge - awesome!
  26. 26. APPLICATION OPTIONS PowerPoint Keynote Google Docs Prezi Beamer PDF Beamer- open source for Windows, Mac, Linux- requires knowledge of mark-up language Prezi- web-based and free, but there is a Pro version
  27. 27. STILL PAYING ATTENTION?
  28. 28. PRESENTATION STRATEGIES Have notes Multiple copies of slides, in multiple locations, in multiple formats Keep a copy of your fonts Practice!
  29. 29. HATE PUBLIC SPEAKING? Stefan I’m sorry. 1. Practice! You’ll feel better the better you feel about the content 2. Make your slides fit your personality so you’re comfortable with them- have fun! Get started - things go more smoothly once you’re in the groove.
  30. 30. IN CONCLUSION PREPARE! PRACTICE! Use the right tool(s) for your audience Back-up your presentation; make it available in case of emergency Consider sharing your presentation Recap your important messages
  31. 31. THANKS FOR YOUR TIME! Questions? Jen Riehle jen_riehle@ncsu.edu @ncsumarit

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