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BEYOND POWERPOINT:
   PRESENTATIONS 101
              Jen Riehle
  Design, Education & Outreach, OIT
PRESENTATION GOALS


         To convey information and promote understanding
         To engage audience and keep them focused




What are we here to learn? Effective Presentations
Moonlightbulb




                                 TO BE
                            MEMORABLE
All the awesome information in the world doesn’t matter if people don’t focus and remember
you.

So how do you be memorable?
OK, HOW DO I DO THAT?



             1. Preparation

             2. Preparation

             3. Preparation




Ok, that’s not helpful.
OK, HOW DO I DO THAT?



             1. Preparation - CONTENT

             2. Preparation - AUDIENCE

             3. Preparation - PRESENTATION




Know your content inside and out
Understand your audience and the likely question; context is also important (type of event,
location, time of presentation, etc.)
This will help you establish IF you need a slidedeck and if so, 1 and 2 will ensure the best
possible presentation
Nic McPhee




                    SO WAIT, WE
   DON’T HAVE TO HAVE SLIDES!?
Nope. Not always the time or place. Or maybe it’s a really simple one with only a couple
slides with goofy pictures.
So why do we have slideshows almost always?
THE RIGHT STUFF

         What do you need to present?

            Lots of visuals?

            Lots of interaction?

            Easy access? Reusing the presentation?

         Consider both your audience and yourself



What is going to work for you and your audience? How much time do you have? What’s their
level of expertise?

So why WOULD use a slideshow?
Yay, Presentation!
         Presentation tools allow us to better organize and share
         our content with the audience

         Presentation tools allow us to demonstrate the critical
         concepts of the presentation in visual ways

         Presentation tools are more engaging and keep the viewers
         involved throughout the presentation

         Presentation tools allow us to easily share parts of the
         content with users after-the-fact

         People expect presentation tools so we need to have
         something when we show up!

No contrast; serif fonts are harder to read on screens
Ok, this is better, right?
        •    Presentation tools allow us to better organize and share our
             content with the audience

        •    Presentation tools allow us to demonstrate the critical concepts
             of the presentation in visual ways

        •    Presentation tools are more engaging and keep the viewers
             involved throughout the presentation

        •    Presentation tools allow us to easily share parts of the content
             with users after-the-fact

        •    People expect presentation tools so we need to have something
             when we show up!


(san-serif, high contrast)
No style, bright in dark rooms (better a dark background in a dark room and vice versa),
LOTS of text in a small font
WHY DO WE NEED
                         PRESENTATION TOOLS?
               Organize presentation content
               Use visual aids to convey key messages
               Keep participants engaged
               Share presentation content easily
               Manage participant expectations



Why does this slide work?
Good contrast and color, useful heading, san-serif font, short and to-the-point bullets
MOST ANNOYING THINGS ABOUT
                         PRESENTATIONS...
                                 4%        2%




                       8%



                                                                          41%
           13%



                                                                                Speaker reads slides
                                                                                Poor font choices
                                                                                Bullets too long
                                                                                Too much flying slides and text
                               32%                                              Overly complex diagram and charts
                                                                                Annoying use of sounds
“Poor font choices” - illegible fonts, poor color contrast or too small

Others? Which do you hate the most?
MAKING YOUR SLIDES WORK
                  FOR YOU



           Using the tools

           Presentation interaction

           Sharing the slides




If you are going to have slides, use the right tools in the best way
USING THE TOOLS
CHARTS AND GRAPHS



     1.                         2.                  3.
      EXPLAIN                   HIGHLIGHT           DISCUSS
      Explain what’s            Highlight the key   Discuss the
      being displayed;          concepts            relevance
      make sure it’s
      legible!




Use colors! Apply borders and
shading!
OUTLINE VIEW




Nice for having the content at your fingertips
NOTES VIEW




Nice for keep track of key messages without putting all the content on the slide
HANDOUTS

            Slides per page

               1, 2, 3, 4, 6, 9

            Outline view

            Notes view

            Exporting



Don’t forget to check on background color print options!

This can encourage people to stop listening - they have all the info already, right? - makes it
that much harder to engage them. Don’t put everything in the slides.
EFFECTIVE IMAGES




                                                                           Stefan
Great way to grab attention and make your point but can be scary to use.
- You need to know your content REALLY well. No bullets to fallback on.
- No context (without slide notes) on handouts.
PRESENTATION
INTERACTION
(AKA, “WAKE UP!”)
WHO’S THIS?




Who is this? Stephen Colbert
WHO’S THIS?




And this? Bill Gates
ANNND...




Steve Jobs

Why’d I do that? In this case it’s because they’re all great public speakers. Every now and then
it’s good to make sure people are awake.
Ask their opinion, get feedback, stop and stretch - whatever you need, depending on length
of presentation
SHARING YOUR
PRESENTATION
SHARING YOUR PRESENTATION


         Think about intellectual property

         Include notes. Or don’t. Your call.

         Format of the presentation



                                                                     creative
                                                                     commons!
Are you ok with anyone use this with attribution?
One way to mitigate free-for-all usage is not including your notes
Sharing in a non-editable format (pdf)
SHARING YOUR SLIDES

            Formats
               As a PDF
               As a JPG
               As a native file (.PPT, .PPTX, .KEY)
            Emailing the presentation

            Putting it online

            Slideshare.net

PDF means no one can edit it; ppt or key mean other can modify
Email may be tough if it’s in a proprietary format
Online is easy
Sharing on something like slideshare is contributing to shared knowledge - awesome!
APPLICATION OPTIONS

               PowerPoint

               Keynote

               Google Docs

               Prezi

               Beamer

               PDF


Beamer- open source for Windows, Mac, Linux- requires knowledge of mark-up language
Prezi- web-based and free, but there is a Pro version
STILL PAYING ATTENTION?
PRESENTATION STRATEGIES


Have notes

Multiple copies of slides, in multiple locations, in
multiple formats

  Keep a copy of your fonts

Practice!
HATE PUBLIC
 SPEAKING?




                                                                                 Stefan
I’m sorry.
1. Practice! You’ll feel better the better you feel about the content
2. Make your slides fit your personality so you’re comfortable with them- have fun!
Get started - things go more smoothly once you’re in the groove.
IN CONCLUSION

PREPARE! PRACTICE!

Use the right tool(s) for your audience

Back-up your presentation; make it available in case
of emergency

Consider sharing your presentation

Recap your important messages
THANKS FOR YOUR TIME!
        Questions?
           Jen Riehle
     jen_riehle@ncsu.edu
         @ncsumarit

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Beyond PowerPoint: Presentations 101

  • 1. BEYOND POWERPOINT: PRESENTATIONS 101 Jen Riehle Design, Education & Outreach, OIT
  • 2. PRESENTATION GOALS To convey information and promote understanding To engage audience and keep them focused What are we here to learn? Effective Presentations
  • 3. Moonlightbulb TO BE MEMORABLE All the awesome information in the world doesn’t matter if people don’t focus and remember you. So how do you be memorable?
  • 4. OK, HOW DO I DO THAT? 1. Preparation 2. Preparation 3. Preparation Ok, that’s not helpful.
  • 5. OK, HOW DO I DO THAT? 1. Preparation - CONTENT 2. Preparation - AUDIENCE 3. Preparation - PRESENTATION Know your content inside and out Understand your audience and the likely question; context is also important (type of event, location, time of presentation, etc.) This will help you establish IF you need a slidedeck and if so, 1 and 2 will ensure the best possible presentation
  • 6. Nic McPhee SO WAIT, WE DON’T HAVE TO HAVE SLIDES!? Nope. Not always the time or place. Or maybe it’s a really simple one with only a couple slides with goofy pictures. So why do we have slideshows almost always?
  • 7. THE RIGHT STUFF What do you need to present? Lots of visuals? Lots of interaction? Easy access? Reusing the presentation? Consider both your audience and yourself What is going to work for you and your audience? How much time do you have? What’s their level of expertise? So why WOULD use a slideshow?
  • 8. Yay, Presentation! Presentation tools allow us to better organize and share our content with the audience Presentation tools allow us to demonstrate the critical concepts of the presentation in visual ways Presentation tools are more engaging and keep the viewers involved throughout the presentation Presentation tools allow us to easily share parts of the content with users after-the-fact People expect presentation tools so we need to have something when we show up! No contrast; serif fonts are harder to read on screens
  • 9. Ok, this is better, right? • Presentation tools allow us to better organize and share our content with the audience • Presentation tools allow us to demonstrate the critical concepts of the presentation in visual ways • Presentation tools are more engaging and keep the viewers involved throughout the presentation • Presentation tools allow us to easily share parts of the content with users after-the-fact • People expect presentation tools so we need to have something when we show up! (san-serif, high contrast) No style, bright in dark rooms (better a dark background in a dark room and vice versa), LOTS of text in a small font
  • 10. WHY DO WE NEED PRESENTATION TOOLS? Organize presentation content Use visual aids to convey key messages Keep participants engaged Share presentation content easily Manage participant expectations Why does this slide work? Good contrast and color, useful heading, san-serif font, short and to-the-point bullets
  • 11. MOST ANNOYING THINGS ABOUT PRESENTATIONS... 4% 2% 8% 41% 13% Speaker reads slides Poor font choices Bullets too long Too much flying slides and text 32% Overly complex diagram and charts Annoying use of sounds “Poor font choices” - illegible fonts, poor color contrast or too small Others? Which do you hate the most?
  • 12. MAKING YOUR SLIDES WORK FOR YOU Using the tools Presentation interaction Sharing the slides If you are going to have slides, use the right tools in the best way
  • 14. CHARTS AND GRAPHS 1. 2. 3. EXPLAIN HIGHLIGHT DISCUSS Explain what’s Highlight the key Discuss the being displayed; concepts relevance make sure it’s legible! Use colors! Apply borders and shading!
  • 15. OUTLINE VIEW Nice for having the content at your fingertips
  • 16. NOTES VIEW Nice for keep track of key messages without putting all the content on the slide
  • 17. HANDOUTS Slides per page 1, 2, 3, 4, 6, 9 Outline view Notes view Exporting Don’t forget to check on background color print options! This can encourage people to stop listening - they have all the info already, right? - makes it that much harder to engage them. Don’t put everything in the slides.
  • 18. EFFECTIVE IMAGES Stefan Great way to grab attention and make your point but can be scary to use. - You need to know your content REALLY well. No bullets to fallback on. - No context (without slide notes) on handouts.
  • 20. WHO’S THIS? Who is this? Stephen Colbert
  • 22. ANNND... Steve Jobs Why’d I do that? In this case it’s because they’re all great public speakers. Every now and then it’s good to make sure people are awake. Ask their opinion, get feedback, stop and stretch - whatever you need, depending on length of presentation
  • 24. SHARING YOUR PRESENTATION Think about intellectual property Include notes. Or don’t. Your call. Format of the presentation creative commons! Are you ok with anyone use this with attribution? One way to mitigate free-for-all usage is not including your notes Sharing in a non-editable format (pdf)
  • 25. SHARING YOUR SLIDES Formats As a PDF As a JPG As a native file (.PPT, .PPTX, .KEY) Emailing the presentation Putting it online Slideshare.net PDF means no one can edit it; ppt or key mean other can modify Email may be tough if it’s in a proprietary format Online is easy Sharing on something like slideshare is contributing to shared knowledge - awesome!
  • 26. APPLICATION OPTIONS PowerPoint Keynote Google Docs Prezi Beamer PDF Beamer- open source for Windows, Mac, Linux- requires knowledge of mark-up language Prezi- web-based and free, but there is a Pro version
  • 28. PRESENTATION STRATEGIES Have notes Multiple copies of slides, in multiple locations, in multiple formats Keep a copy of your fonts Practice!
  • 29. HATE PUBLIC SPEAKING? Stefan I’m sorry. 1. Practice! You’ll feel better the better you feel about the content 2. Make your slides fit your personality so you’re comfortable with them- have fun! Get started - things go more smoothly once you’re in the groove.
  • 30. IN CONCLUSION PREPARE! PRACTICE! Use the right tool(s) for your audience Back-up your presentation; make it available in case of emergency Consider sharing your presentation Recap your important messages
  • 31. THANKS FOR YOUR TIME! Questions? Jen Riehle jen_riehle@ncsu.edu @ncsumarit