PRESENTATION GOALS To convey information and promote understanding To engage audience and keep them focusedWhat are we here to learn? Effective Presentations
Moonlightbulb TO BE MEMORABLEAll the awesome information in the world doesn’t matter if people don’t focus and rememberyou.So how do you be memorable?
OK, HOW DO I DO THAT? 1. Preparation 2. Preparation 3. PreparationOk, that’s not helpful.
OK, HOW DO I DO THAT? 1. Preparation - CONTENT 2. Preparation - AUDIENCE 3. Preparation - PRESENTATIONKnow your content inside and outUnderstand your audience and the likely question; context is also important (type of event,location, time of presentation, etc.)This will help you establish IF you need a slidedeck and if so, 1 and 2 will ensure the bestpossible presentation
Nic McPhee SO WAIT, WE DON’T HAVE TO HAVE SLIDES!?Nope. Not always the time or place. Or maybe it’s a really simple one with only a coupleslides with goofy pictures.So why do we have slideshows almost always?
THE RIGHT STUFF What do you need to present? Lots of visuals? Lots of interaction? Easy access? Reusing the presentation? Consider both your audience and yourselfWhat is going to work for you and your audience? How much time do you have? What’s theirlevel of expertise?So why WOULD use a slideshow?
Yay, Presentation! Presentation tools allow us to better organize and share our content with the audience Presentation tools allow us to demonstrate the critical concepts of the presentation in visual ways Presentation tools are more engaging and keep the viewers involved throughout the presentation Presentation tools allow us to easily share parts of the content with users after-the-fact People expect presentation tools so we need to have something when we show up!No contrast; serif fonts are harder to read on screens
Ok, this is better, right? • Presentation tools allow us to better organize and share our content with the audience • Presentation tools allow us to demonstrate the critical concepts of the presentation in visual ways • Presentation tools are more engaging and keep the viewers involved throughout the presentation • Presentation tools allow us to easily share parts of the content with users after-the-fact • People expect presentation tools so we need to have something when we show up!(san-serif, high contrast)No style, bright in dark rooms (better a dark background in a dark room and vice versa),LOTS of text in a small font
WHY DO WE NEED PRESENTATION TOOLS? Organize presentation content Use visual aids to convey key messages Keep participants engaged Share presentation content easily Manage participant expectationsWhy does this slide work?Good contrast and color, useful heading, san-serif font, short and to-the-point bullets
MOST ANNOYING THINGS ABOUT PRESENTATIONS... 4% 2% 8% 41% 13% Speaker reads slides Poor font choices Bullets too long Too much flying slides and text 32% Overly complex diagram and charts Annoying use of sounds“Poor font choices” - illegible fonts, poor color contrast or too smallOthers? Which do you hate the most?
MAKING YOUR SLIDES WORK FOR YOU Using the tools Presentation interaction Sharing the slidesIf you are going to have slides, use the right tools in the best way
CHARTS AND GRAPHS 1. 2. 3. EXPLAIN HIGHLIGHT DISCUSS Explain what’s Highlight the key Discuss the being displayed; concepts relevance make sure it’s legible!Use colors! Apply borders andshading!
OUTLINE VIEWNice for having the content at your ﬁngertips
NOTES VIEWNice for keep track of key messages without putting all the content on the slide
HANDOUTS Slides per page 1, 2, 3, 4, 6, 9 Outline view Notes view ExportingDon’t forget to check on background color print options!This can encourage people to stop listening - they have all the info already, right? - makes itthat much harder to engage them. Don’t put everything in the slides.
EFFECTIVE IMAGES StefanGreat way to grab attention and make your point but can be scary to use.- You need to know your content REALLY well. No bullets to fallback on.- No context (without slide notes) on handouts.
ANNND...Steve JobsWhy’d I do that? In this case it’s because they’re all great public speakers. Every now and thenit’s good to make sure people are awake.Ask their opinion, get feedback, stop and stretch - whatever you need, depending on lengthof presentation
SHARING YOUR PRESENTATION Think about intellectual property Include notes. Or don’t. Your call. Format of the presentation creative commons!Are you ok with anyone use this with attribution?One way to mitigate free-for-all usage is not including your notesSharing in a non-editable format (pdf)
SHARING YOUR SLIDES Formats As a PDF As a JPG As a native ﬁle (.PPT, .PPTX, .KEY) Emailing the presentation Putting it online Slideshare.netPDF means no one can edit it; ppt or key mean other can modifyEmail may be tough if it’s in a proprietary formatOnline is easySharing on something like slideshare is contributing to shared knowledge - awesome!
APPLICATION OPTIONS PowerPoint Keynote Google Docs Prezi Beamer PDFBeamer- open source for Windows, Mac, Linux- requires knowledge of mark-up languagePrezi- web-based and free, but there is a Pro version
PRESENTATION STRATEGIESHave notesMultiple copies of slides, in multiple locations, inmultiple formats Keep a copy of your fontsPractice!
HATE PUBLIC SPEAKING? StefanI’m sorry.1. Practice! You’ll feel better the better you feel about the content2. Make your slides ﬁt your personality so you’re comfortable with them- have fun!Get started - things go more smoothly once you’re in the groove.
IN CONCLUSIONPREPARE! PRACTICE!Use the right tool(s) for your audienceBack-up your presentation; make it available in caseof emergencyConsider sharing your presentationRecap your important messages
THANKS FOR YOUR TIME! Questions? Jen Riehle firstname.lastname@example.org @ncsumarit