2. ARVIN T. GARSUTA
Team Leader
FLORENCIO N. COQUILLA
Assistant Team Leader
GERALDINE D. MANZANO
Documenter
SAMUEL R. MASANGCAY
IT Specialist
NINA MAE M. PANGAPALAN
Record Keeper
CI PROJECT
TEAM
FNC, GDM, ATG, NMP, SRM
01
3. PROJECT BACKGROUND
San Fernando Integrated School teachers
use manual monitoring system of
attendance during face-to-face classes.
Teachers usually forget to check the
attendance of the students especially
those in between periods.
02
4. PROJECT BACKGROUND
Moreover, teachers
sometimes accidentally loss their
attendance sheets. Hence, hinders
proper monitoring of attendance of
their students and results to less
accurate report in School Form 2.
5. PROJECT BACKGROUND
Due to the COVID 19 pandemic, the school
implements distance learning modality.
Parents receive and return the modules to
the teachers. Teachers ask parents to log in
the attendance sheets as a means of
verification that they really come to school to
get and return modules.
6. PROJECT BACKGROUND
This method is risky since parents and
teachers touch the papers and pens
that might cause the transfer of
infectious diseases.
7. With the stated problems, the
team decided to solve this. How
would they improve the
monitoring of attendance of the
parents or students at San
Fernando Integrated School?
9. WHERE WERE WE?
Security
Guard
Teacher School Head
Asks the parents
or students to log
in their
attendance using
pen and logbook
Records the
attendance of
the students to
be recorded in
the SF 2
Consolidates
the attendance
for the SF 4
10. receives an ID with a unique
barcode to be used during
the distribution and retrieval
of the modules as they enter
and exit the school.
Each time the parent or
student gets in and out the
school, they will receive an
automated text message
indicating the exact time of
log in and log out
PARENT / STUDENT
The class adviser provides
the information needed to
create the barcode ID.
TEACHER
The school head asks the system
admin to create a system that will
monitor the attendance of the
parents/ learners.
creates a Barcode ID for the
parents and learners
generates attendance log
for each learner daily,
weekly and monthly
prints the ID with Barcode
creates a template for the
Barcode ID system in
which the data will be
provided by the class
adviser
SYSTEM ADMIN
11. HOW DID WE DO IT?
01
Conduct
survey
TALK WITH
CUSTOMERS
12. HOW DID WE DO IT?
01
Survey Form
TALK WITH
CUSTOMERS
1. I receive timely, clear and relevant, communication from the teachers.
2. I have contacted a teacher or the school head and received a timely
response.
3. Teachers distribute modules on time.
4. Teachers monitor my attendance, and I can easily log in in the attendance
sheets during distribution and retrieval of modules.
5. I safely log in in the attendance sheets.
6. My child was able to easily understand the lessons in the modules.
7. The lesson's objectives are achievable.
8. The expected time suggested to complete the activities are appropriate.
9. When needed, the teachers are available or respond to my child's request
for support.
10. I submit modules and outputs on the scheduled time.
11. My child submits complete outputs.
12. My child submits papers with names.
13. Overall, I am satisfied with the quality of distance learning.
13. 02
Result of the
Survey
IDENTIFY
NEEDS AND
WANTS
CRITERIA
RESULT
MEAN
4 3 2 1
1. I receive timely, clear and relevant,
communication from the teachers.
67 39 2 2 3.56
2. I have contacted a teacher or the school
head and received a timely response.
62 46 1 1 3.54
3. Teachers distribute modules on time. 72 33 4 1 3.60
4. Teachers monitor my attendance, and I can
easily log in in the attendance sheets during
distribution and retrieval of modules.
14 33 48 15 2.42
5. I safely log in in the attendance sheets. 10 34 54 12 2.39
6. My child was able to easily understand the
lessons in the modules.
36 51 21 2 3.10
7. The lesson's objectives are achievable. 40 57 13 0 3.24
HOW DID
WE DO
IT?
14. 02
Result of the
Survey
IDENTIFY
NEEDS AND
WANTS
CRITERIA
RESULT
MEAN
4 3 2 1
8. The expected time suggested to complete
the activities are appropriate.
48 47 15 0 3.30
9. When needed, the teachers are available or
respond to my child's request for support.
57 44 7 2 3.42
10. I submit modules and outputs on the
scheduled time.
34 40 33 3 2.96
11. My child submits complete outputs. 39 49 21 1 3.15
12. My child submits papers with names. 53 48 8 1 3.39
13. Overall, I am satisfied with the quality of
distance learning.
61 31 13 5 3.35
HOW DID
WE DO
IT?
15. Feedback by Parents with
regards to logging in the
school
HOW DID WE DO IT?
02
Feedback
IDENTIFY
NEEDS AND
WANTS
• Hulam2x mi og ballpen pag log in
sa attendance sheet, basin
matakdan nya mi og covid.
• Usahay wala ang guard sa gate,
musulod nalang mi.
Feedback by
Teachers with
regards to
distribution and
retrieval of modules
• Kung on leave mi, dili na usahay ma record sa nag dawat or nag
distribute sa module nga nipuli sa amoa.
• If ma misplace ang attendance sheet, mag lisud mi og consolidate
sa attendance sa distribution og retrieval of modules.
• Usahay Makalimot mi mapagpapirma sa attendance sheet sa
parents.
Feedback by Parents with regards
to distribution and retrieval of
modules
• Usahay makalimot
sa pagpirma sa
attendance sa
retrieval og
distribution og
modules.
• Hulam2x mi og
ballpen sa uban
parents pagpirma.
16. 02
Priority
Improvement
Area
IDENTIFY
NEEDS AND
WANTS
HOW DID
WE DO
IT?
5. I safely log in in
the attendance
sheets.
4. Teachers monitor my
attendance, and I can easily
log in in the attendance
sheets during distribution
and retrieval of modules.
RANK 1
RANK
2
17. 02
Conclusion
IDENTIFY
NEEDS AND
WANTS
HOW DID
WE DO
IT? The parents of San Fernando
Integrated School is not confident
with their safety as they log in inside
the school.
They are not sure whether the
teachers are monitoring their
attendance during the distribution and
retrieval of modules.
18. HOW DID WE DO IT?
03
FOCUS
PROBLEM
STATEMENT
The attendance monitoring system of SFIS is
not safe, efficient and effective. During the
pandemic, safety is the top priority. Logging
in and out of parents and learners in school
using the traditional use of pen and paper is
risky because of the potential transmission of
diseases especially COVID 19 virus. In
addition, the efficiency and effectiveness of the
attendance is quite difficult to attain.
19. 04
DO ROOT
CAUSE
ANALYSIS
HOW DID
WE DO IT?
The attendance monitoring system of SFIS is
not safe, efficient and effective.
The parents or students are only using one
pen and logbook making it a potential factor
for disease transmission.
The use of pen and logbook is the only
available system for monitoring the attendance
.
WHY?
WHY?
20. 04
Root Cause
Validation
DO ROOT
CAUSE
ANALYSIS
HOW DID
WE DO IT? The use of pen and logbook is the only available system for
monitoring the attendance.
San Fernando Integrated School had been using pen and
logbook during the attendance of parents and students as they enter
the school especially during the pandemic. We had observed that
they are quite hesitant as they hold the pen and write their name on
the logbook. The school have sensed fear in the reaction of the
parents and students during their log in and log out.
The availability and consolidation is quite difficult in using
the pen and logbook. The teacher had to skim one by one on the
logbook and record it. This procedure is inefficient and ineffective.
21. 05
Objectives
DEVELOPING
SOLUTIONS
HOW DID
WE DO IT?
i. toeffectivelyandefficiently
monitortheattendanceof
students
Theschooldevelopedanautomatic
systemthatwillrecordtheloginand
logoutofstudentsdigitally.Thesystem
willcreatealogtobegeneratedbythe
systemmanagertohaveaprecise
recordoftheattendanceoftheparents
orstudents.
ii. toreducetheriskofdisease
transmissionusingthepenand
paperattendancesystem
Theusershavetheiruniqueidentity
cardtobeusedinlogginginandout
theschoolpremiseswithoutusing
paperandpen.Thiswillassurea
contactlessrecordintheschool
resultingtoasaferandrisk-free
attendancesystem.
iii. toassuretheparentsthattheirstudentsenterandexitthe
schoolinrealtime
Theschoolmustcreateanautomaticsystemthatwillinformtheparentswhentheir
studentsenterandexittheschool.
HOW DID
WE DO IT?
22. 05 Process Steps
DEVELOPING SOLUTIONS
HOW DID WE
DO IT?
Step 3
The automatic
attendance
system will send a
text message to
the parents as
their students
enter and exit the
school in real
time scenario.
Step 1
The system
manager will
create a database
with information
of the students
and parents .
Step 4
The system
manager will
generate a log
with actual time
the students enter
and exit the
school.
Step 6
The school head
will give a copy of
the attendance to
the class advisers.
This will be their
basis for
attendance.
Step 5
The generated
log will be
submitted to the
school head for
checking.
Step 2
Each student will
be given a unique
identity card
embedded with a
barcode. The card
will be identified
by the automatic
attendance
machine as they
enter and exit the
school.
25. 07
Satisfaction
Survey
ROLL OUT
SOLUTION
HOW DID
WE DO
IT?
1. Do you feel safe in logging in SFIS?
YES
110
NO
0
1.1. How satisfied are you in your
experience as you log in the school?
4
98
3
12
2
0
1
0
MEAN
3.89
2. Do the teachers monitor your attendance
during distribution and retrieval of modules or
limited face-to-face class?
YES
110
NO
0
2.1. How satisfied are you that
you’re recorded during the
distribution and retrieval of modules
or limited face-to-face class?
4
101
3
9
2
0
1
0
MEAN
3.92
26. WHERE DO WE GO FROM HERE?
FIRSTTARGET
The AMS was created to make the log in and log out of
parents as they go to school to get modules for their
children.
Later, limited Face to face was approved and students are
allowed to go to school. Because of the change of target
recipients, it is used for the recording of the attendance of the
students .
27. WHERE DO WE GO FROM HERE?
THE AMS ( Attendance Monitoring System) is
currently trying to improve the system using the
data gathered from the implementation and
survey.
The schoollooks forward to fund the necessary
materials and equipmentto improve the machine.
28. WHERE DO WE GO FROM HERE?
HighTechattendancesystemexistedbut its veryexpensive.
Only privateschools could affordtohave this system.
Withthe use of AMS,this will improvethe attendance
systemof the Public schools.
It will also addsecurityand assurancetoparentsas they
receivemessageswhentheirson/ daughterlogs in and
out the school.
29. CREDITS: This presentation template was created by Slidesgo, including
icons by Flaticon, and infographics & images by Freepik
Do you have any questions?
FB: San Fernando Integrated
School
Contact Number: 09076106163
Thank
you!
