This document provides instructions for completing a report on Richard Hackman's statement that using teams for complex projects may not be the best approach. The report must include an outline of how the response was formulated, an introduction explaining the purpose and significance, a logically organized body with clear headings, meaningful conclusions and recommendations, and credible sources cited in APA format. The document discusses prewriting steps and provides examples of how to achieve an appropriate formal yet positive tone for the intended primary audience of the requester.

1. Creating a Report
In Week 3: Assignment 1, you began the Pre-Writing step for a
report for your boss on Richard Hackman's statement that using
a team to complete a complex project may not be the best
approach.
Your assignment this week is to continue the 3x3 writing
process and complete the report.
Continuing your research using Scholarly sources and the
Internet, complete the report. Your report must include the
following:
· An outline of how you have formulated your response to
Richard Hackman's statement. Your outline should provide a
reasonable framework for the report and show where you are
going to use each of the pieces of information you found
through your research
· An introduction to the report that explains the purpose of the
report, the significance of the topic, and a preview of the main
points to be discussed
· The body of the report that uses clear headings and topics
arranged logically, in an appropriate tone
· Meaningful conclusions and practical recommendations in the
report
· Multiple current and credible sources
Support your responses with examples.
Cite any sources in APA format.
Grading Criteria
Provided an outline of how the response to Richard Hackman's
statement was formulated that provides a reasonable framework
for the report.

2. Provided an introduction to the report that explains the purpose
of the report, the significance of the topic, and a preview of the
main points to be discussed.
Created the body of the report that used clear headings and
topics arranged logically, in an appropriate tone.
Provided meaningful conclusions and practical
recommendations in the report.
Provided multiple current and credible sources in the report.
Written components.
Report from week 3A1
“Using a team to complete a complex project may not be the
best approach” J. Richard Hackman
What are the first steps of the 3x3 writing process–the
prewriting process?
The pre writing process involves the following steps as
illustrated below;
Analyze; ask what the main message in the writing and how the
message itself is to be delivered. The mode of deliver could be
anything such as email, letter, memo or even a presentation.
Anticipate; in order to determine the tone of the message
consider what type of audience you would be dealing with as

3. well as their possible reaction when they receive the message
eventually. For instance this writing will be meant for the boss
consumption therefore the tone must be formal than if this
writing would be directed to a fellow worker.
Adapt; is a combination of the middle analyses and the
anticipation stages above. Adaptation according to Guffey
(2008) is creating a message in order to make it suit the
audience. In adapting the message we importantly consider how
the audience will react to the message. As a writer try to narrow
down to the specific audience and it’s requirement. By keeping
the reader in mind business writer cultivate a proper relation
with the reader and are in turn most likely to achieve their
purpose.
What is the purpose of your report?
This report is to inform my company’s boss of the truth and the
substance in J Hackmans statement concerning using groups to
complete complex project. The statement states that using teams
may not be the best approach when it comes to completing
complex project. This report is to shade more light on the
importance of this statement through a well drafted research.
Why are you writing this report?
This report is being report on request by my boss. He has stated
that he needs a report on Hackmans statement since the
statement is contrary to the business practice therefore it’s
important that the information be proven right or wrong.
What do you hope to achieve with this report?
This report is aimed at ensuring that the boss is well informed
on the matters that concern the use of teams to complete
project. The report aims to satisfy the need of the company boss
by presenting him with a well researched and written report that
either asserts Hackmans statement or fully contradict it.
What is the best channel to send your report?
A report is a formal communication that is presented after a
thorough investigation or research on a certain question or idea.
Every report before is prepared must be authorized by the
immediate individual in authority who tasks either a group or

4. individual with the responsibility of researching or
investigating.
What factors did you consider in making this decision?
In deciding the channel to use in sending the report I considered
the level of formality involved in the report and the position of
the individual who had authorized the report to be prepared.
Formal reports must be delivered in person and in a formal
session where proper notes are taken and kept for future
reference.
Who is your primary audience?
In this report the primary audience is the boss who has
requested for a researched report on the stated matter. A
primary audience refers to that individual or group that the
message is basically intended for.
Do you have a secondary audience?
A secondary audience refers to that audience to whom the
message was not basically intended but they can be able to get
the message and make important use of it. In this report the
secondary audience can be the board of directors who are the
main policy makers in the company. They may take
consideration of the report to change the policy of using teams
to complete projects.
What is the appropriate tone for your report?
This report is official therefore the tone that will be used is
formal. Formal tone is important when communicating official
information especially that which is intended for the superiors.
The boss here will understand better the information in the
report if it is communicated in the most formal way.
What techniques will you use to help you achieve a positive
tone?
A positive tone can be achieved through the use of formal
address cues such as Sir. The audience in the report should be
addressed as per their position in the organization rather than
through their names and initials.
How are you going to ensure your report has a "you" view?
The report can attain the “you” view by ensuring that the ideas

5. are original from what was the outcome of my personal
research. The use of article I will also come in handy in
ensuring that I take ownership of the information in the report.
Give an example of how you will make your report:
Conversational and professional
Following the request from the office of the Managing
Director that a report is prepared as it concerns the use of teams
to complete complex projects, I hereby present to your office
the outcome of my research.
Courteous
Please allow me in my submission to highlight certain
facts that I found quite interesting to this study.
Bias-free
The research does not only assert the position of the
statement but also finds it important that certain aspects of the
statement be criticized in the most objective manner.
Precise and vigorous
The report covered the following areas and had the
following as the outcomes or the results, suggestions too have
been provided for consideration by your office.
References
Guffey,M.(2008) Business Communication: Process & Product.
Mason, OH: Cengage Learning,
Writing in the Disciplines: Business. Retrieved from
http://writing2.richmond.edu/writing/wweb/business/started.htm
l
Raymond, G.(2012). Concepts in Business Writing, London,
Sage