The exhibition management tool that automates & orchestrates all communication between the exhibition organiser/manager, venue, service providers, stand builders and exhibitors.

1. Expo Projects – Lode Vissenaekenstraat 48 – 2600 Antwerp – Belgium
Phone: + 32 476 07 77 77 – E-mail: info@expodoc.com – www.expodoc.com

2. • Available 24/7
• Secured Environment
• On any device
• Gain time
• Reduce costs
• Happy customers
Manage your exhibitions with Expodoc!

3. Online communication and order platform for all parties involved:

4. MAIN FEATURES

5. Main features
• Online exhibitor manual
– Simple compilation of your exhibition dossier
– Upload supplier products in the exhibition guide with a single click
– Your exhibitors will find all necessary information and can order everything they need from a single screen
• Order management
– Automatic order processing
– All information and orders centralised
– Orders are sent to the relevant suppliers automatically
• Exhibtor management
– All relevant information close at hand
– Your exhibitors are always provided with an up-to-date overview of the ordered items
– Personalised & automatic reminder system
• Digital technical plans
– All information related to utilities available in one place: stand holders specify the necessary items online on their technical plan
& you and your suppliers receive all the information centralised in Expodoc
• Archive
– Expodoc retains all information regarding previous exhibitions from the exhibitor list until items ordered & prices
• Price strategy
– Automatic calculation of commission, surcharges for late orders, etc.
• Integration with your own back-office, invoicing and own website
• Online payment module available

6. MAIN FUNCTIONS

7. Main functions
• Centralisation of all useful information (related to current, previous & future
exhibitions)
• Activation/Deactivation of the exhibitor’s file
• Simplified preparation of your exhibition dossier: before creating a new file it
is possible to base it on the previous edition, the dossier used for a different
exhibition or the standard Expodoc exhibition guide.

8. My exhibitions

9. Exhibitor Management
• Exhibitors list
• File per exhibitor
• Automatic import of exhibitor details
• Activation of the entire exhibition dossier or per exhibitor
• Automated and personalised reminder system
• Collective welcome email or per exhibitor
• Login and password management
• Etc.

10. Exhibitor Management

11. • Determine the invoice system for the entire exhibition dossier or per
product category
• Choice of language for the exhibition guide: NL – FR – EN - DE
• URL of the exhibition guide per language
• General administrative email address or per exhibition
• Lay-out:
 ‘Look & Feel’ of the exhibition guide
 Integratie in your own website
Online communication and order platform for all parties involved:Setup

12. • Compilation of the exhibition dossier
• Select the suppliers of your choice per product category
• Automatic upload of supplier products/services
• Possibility of making categories or items compulsory
• Adaptation of the exhibition guide as per your requirements:
– Add categories/text/products & services that can be ordered online/all-in
stands/etc.
– Modify selected suppliers
– Modify invoicing system per supplier
• Deactivate categories/items whenever you want
• Link products/services to stand dimensions
Exhibitor ManualExhibitor Manual

13. Exhibitor Manual (Back End)

14. • List of selected suppliers per product category
• Contact details of the different partners
• Management system for requesting or cancelling partnership requests
• Automatic integration of supplier products with a single mouse click
Partner Management

15. • Automated and personalised reminder system
• Select the required dates for dispatch: fixed or periodic dates
• The content of the reminder emails is automatically adapted
according to the exhibitor’s situation depending on whether he
has ordered certain items or not or performed certain actions
or not
• In the exhibition guide you indicate the categories and/or items
for which reminder emails must be sent to exhibitors. Expodoc
does the rest: reminders are sent according to the data you
supply, with the content adapted to the situation per exhibitor
Reminder System

16. • Automatic order processing
• Centralisation of all information and orders
• Orders are automatically sent to the related suppliers
• Complete overview of orders per exhibition
• Overview according to your selected criteria: orders per supplier – per exhibitor
– by date – administrative processing – total per item – etc.
• Detailed information per order or summarised lists
• List of exhibitors who have not yet ordered compulsory items
• Export to excel & printable versions
• Link to your back-office or invoice system also possible
Order Management

17. Order Management

18. Order Management

19. • You can upload your exhibition plans so that your exhibitor can easily
orientate himself when specifying his utilities on the technical plan
• Stand orientation can be determined by you or the exhibitor
• You determine which items must be indicated in the technical plan
• Your exhibitors are provided with the technical plan according to the correct
dimensions for their stand
• A simple drag & drop system is used for your exhibitors to indicate the
utilities on their stands.
• Centralisation of all technical plans
• Information is automatically communicated to your suppliers
• Printing technical plans: individual, according to a selection or in batches
Technical Plans

20. Technical Plan (Front End)

21. ONLINE DOSSIER
FOR YOUR EXHIBITORS

22. • Online exhibitor manual
• 24/7 availability
• All useful information close at hand
 General information
 Available products & services
 Technical plan
 Important documents
 …
• All information & orders in one place
• General and detailed order overview
• User friendly
• Time saving
Advantages for your exhibitors

23. Online Exhibition Guide (Front End)

24. Online Exhibition Guide (Front End)

25. Online Exhibition Guide (Front End)

26. Online Exhibition Guide (Front End)

27. Online Exhibition Guide (Front End)

28. Online Exhibition Guide (Front End)

29. Expodoc … in a nutshell

30. Your advantages
• Real-time communication
• 24/7 availability
• Secure and user friendly
• Time and cost-saving work tool
• All information and orders centralised in one place
• You pull the strings – with a minimum effort
• Orders are automatically sent to the related suppliers

31. Expo Projects – Lode Vissenaekenstraat 48 A – 2600 Antwerp - Belgium
www.expoprojects.com - info@expoprojects.com – Phone:+32 3 325 07 77
Expo Projects – Lode Vissenaekenstraat 48 – 2600 Antwerp – Belgium
Phone: + 32 476 07 77 77 – E-mail: info@expodoc.com – www.expodoc.com