An open and shared infrastructure for
exchange of e-business documents
Bergtor Skulason
Danish National IT and Telecom Age...
E-Invoicing in Denmark - the facts
• Since 2005: 70 million e-Invoices
– exchanged with the public sector
– UBL 0.7 and 2....
Electronic Invoicing
• Electronic invoicing in the public sector is a key driver for
the initiative
• Suppliers are requir...
Background
• 2005 Decree on electronic invoicing
– OIOXML electronc invoice was mandated by law in
Denmark in February 200...
Requirements for NemHandel
• Primary focus in development process was
company needs – not public sector needs
• “It has to...
Result
• The result was NemHandel - literally, ‘EasyTrade’
• As easy to use as sending email
• Secure – electronically sig...
Key elements
NemHandel is built around 7 key elements:
• A web service registry of identifiers – NemHandel Registry
• A we...
NemHandel registry
• An address book – for looking up your trading
partner
• You can find their:
- Endpoint ID (EAN, CVR e...
RASP
• Reliable Asyncrone Secure Profile
• A stack of international standards ensuring that
you can send secure and truste...
Standard for e-procurement
documents
• Danish customization of UBL 2.0, called OIOUBL
• Covering the whole procurement cha...
NemHandel – how it works
Who? (CVR or EAN/GLN)
What: e-Invoice
Where to: small@business.dk
How: NemHandel, Digital Signatu...
Message handler - a simple client
Message handler with stylesheet
eInvoicing portal - Web based invoice form
Receipt by email
0
10000
20000
30000
40000
50000
60000
70000
80000
90000
100000
Year-
M
onth
2009
-9
2009
-8
2009
-7
2009
-6
2009
-5
2009
-...
Many ways of using NemHandel
• Fully integrated in ERP system
• Partly integrated in ERP system
– message handler can be u...
Uses of NemHandel
• Send electronic invoices to any public authority
or institution.
• Send electronic invoices to any pri...
A success with strong growth
Number of companies using NemHandel
0
2000
4000
6000
8000
10000
12000
14000
16000
2007-
09
20...
Update of legislation
• As of May 2011 all public sector institutions must be:
– registered in the NemHandels registry
– b...
The future of NemHandel
• Make more “off the shelf” solutions available.
Work with IT vendors to support and integrate
Nem...
• Currently, we are setting up a Danish PEPPOL
connection to Nemhandel
– An Access Point to PEPPOL
– Link NemHandel regist...
Danish learning
• A standards framework should cover the whole
supply chain
• Business processes should be well defined
– ...
Relevant information
Case description of EasyTrade:http://www.epractice.eu/en/cases/easytrade
Localisation of UBL 2.0: htt...
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NemHandel: e-Invoicing in Denmark

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NemHandel: e-Invoicing in Denmark

  1. 1. An open and shared infrastructure for exchange of e-business documents Bergtor Skulason Danish National IT and Telecom Agency EasyTrade (NemHandel)
  2. 2. E-Invoicing in Denmark - the facts • Since 2005: 70 million e-Invoices – exchanged with the public sector – UBL 0.7 and 2.0 (OIOUBL) • 30,000 public sector endpoints • 175,000 private companies – have sent an e-Invoice • 500 million Euros saved • And we are very happy with UBL 2.0 – it works ;-)
  3. 3. Electronic Invoicing • Electronic invoicing in the public sector is a key driver for the initiative • Suppliers are required by law to send all invoices to the public sector electronically (approx. 1.3 mill. invoices per month) • Report from KPMG demonstrates total economic potential of 630 million Euro through digitalisation of business processes in small and medium-sized companies
  4. 4. Background • 2005 Decree on electronic invoicing – OIOXML electronc invoice was mandated by law in Denmark in February 2005 – OIOXML invoice was based on UBL 0.7 – Public sector able to receive einvoices via VANS – SME’s could use scanning bureaus • Subsidised by government for SME • Problems: – Error prone mapping and high use of scanning
  5. 5. Requirements for NemHandel • Primary focus in development process was company needs – not public sector needs • “It has to be easy, very easy. As easy as sending email!” • But it must also be secure, flexible, compatible with international standards and free from it- vendor lock-in.
  6. 6. Result • The result was NemHandel - literally, ‘EasyTrade’ • As easy to use as sending email • Secure – electronically signed and encrypted documents • Flexible – can be integrated in other IT systems • Compatible with international standards • Open standards and open source – no IT vendor lock-in • NemHandel is a method of business document exchange based on open standards.
  7. 7. Key elements NemHandel is built around 7 key elements: • A web service registry of identifiers – NemHandel Registry • A web service profile of standards – RASP • Open standards for e-business documents (UBL 2.0) • An open Source software toolkit • An open source reference implementation of mail client • An e-invoicing portal: web based invoice form • A legal framework: allowing many to many transactions
  8. 8. NemHandel registry • An address book – for looking up your trading partner • You can find their: - Endpoint ID (EAN, CVR etc) - Server name or e-mail - Possible profiles/collaboration - orders, invoice, catalogue - Only required for those wishing to receive eBusiness documents
  9. 9. RASP • Reliable Asyncrone Secure Profile • A stack of international standards ensuring that you can send secure and trusted documents via the internet • In Denmark it is based on DanId – the National Digital Signature
  10. 10. Standard for e-procurement documents • Danish customization of UBL 2.0, called OIOUBL • Covering the whole procurement chain from request for catalogue, to order, to invoice and reminder. • Setting up collaboration scenarios/profiles • Guidelines, codelist, validation tools and stylesheets to ease implementation
  11. 11. NemHandel – how it works Who? (CVR or EAN/GLN) What: e-Invoice Where to: small@business.dk How: NemHandel, Digital Signature Invoice, encrypted and signed (’recorded delivery’) Signed receipt UDDI registry Company A Company B
  12. 12. Message handler - a simple client
  13. 13. Message handler with stylesheet
  14. 14. eInvoicing portal - Web based invoice form
  15. 15. Receipt by email
  16. 16. 0 10000 20000 30000 40000 50000 60000 70000 80000 90000 100000 Year- M onth 2009 -9 2009 -8 2009 -7 2009 -6 2009 -5 2009 -4 2009 -3 2009 -2 2009 -1 2008 -12 2008 -11 2008 -10 2008 -9 2008 -8 2008 -7 2008 -6 2008 -5 2008 -4 Invoices NemHandel e-invoicing portal usage
  17. 17. Many ways of using NemHandel • Fully integrated in ERP system • Partly integrated in ERP system – message handler can be used to send invoices. • Not integrated in ERP system – invoices can be generated using spreadsheet solution and sent using message handler OR – invoices can be generated and sent using the web- based invoice form.
  18. 18. Uses of NemHandel • Send electronic invoices to any public authority or institution. • Send electronic invoices to any private company which also uses NemHandel. • Receive electronic invoices from any private company which also uses NemHandel.
  19. 19. A success with strong growth Number of companies using NemHandel 0 2000 4000 6000 8000 10000 12000 14000 16000 2007- 09 2007- 10 2007- 11 2007- 12 2008- 01 2008- 02 2008- 03 2008- 04 2008- 05 2008- 06 2008- 07 2008- 08 2008- 09 2008- 10 2008- 11 2008- 12 2009- 01 2009- 02 2009- 03 50132 pr 1/9-2009
  20. 20. Update of legislation • As of May 2011 all public sector institutions must be: – registered in the NemHandels registry – be able to receive OIOUBL invoice, creditnote, reminder and send respons – Via the RASP based infrastructure Until May 2011: • Gateway between VANS and NemHandel • Conversion between OIOUBL and older format
  21. 21. The future of NemHandel • Make more “off the shelf” solutions available. Work with IT vendors to support and integrate NemHandel into their solutions. • Companies may also exchange electronic orders, catalogues and other business documents using NemHandel. • The Danish National IT and Telecom Agency continues to support NemHandel and integrate to EU initiatives - like PEPPOL and CEN/BII in order to make possible cross border trade
  22. 22. • Currently, we are setting up a Danish PEPPOL connection to Nemhandel – An Access Point to PEPPOL – Link NemHandel registry with PEPPOL registries – Map content of order and invoices – • This will give all Danish Nemhandel users access to PEPPOL, for doing ebusiness across Europe. – receive orders and send invoices – As well as send orders and receive invoices Nemhandel & PEPPOL
  23. 23. Danish learning • A standards framework should cover the whole supply chain • Business processes should be well defined – Content should be well defined – Support for extensions needed • Placeholder for “Any content” • Standards should be governed with a business focus – Changes made to a standard has costs for those involved – Stability is more important than having the perfect standard
  24. 24. Relevant information Case description of EasyTrade:http://www.epractice.eu/en/cases/easytrade Localisation of UBL 2.0: http://www.oioubl.info/classes/en/index.html Invoice portal: https://www.virk.dk/myndigheder/ITST/NemHandel_Fakturablanket Message handler: http://www.softwareborsen.dk/projekter/softwarecenter/nemhandel/reference-client PEPPOL: http://www.peppol.eu/ Contact: HSS@itst.dk

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