1. November 18, 2014 PTO Agenda and Minutes
Roll Call:
Present Christina Harris, ROMS Principal
Absent Jason Pierschbacher, ROMS AP
Present Deon Lucke, PTO President
OPEN POSITION, PTO Vice President
Present Tina Young, PTO Treasurer (2013-2015)
Present Michelle Collins, PTO Co-Treasurer (2014-2016)
Present Lisa Zirkle, PTO Secretary (2013-2015)
Present Deon Lucke, PTO Volunteer Coordinator (2013-2015)
Present Celia Pedigo, PTO Membership Coordinator (2013- 2015)
Absent Holly Keuker, PTO Public Relations Coordinator (2013-2015)
Present Akiko Rands, PTO Hospitality Coordinator (2014-2015)
Present Cathy Robbins, PTO Hospitality Coordinator (2012-2015)
Present Lori Rippy, PTO Fundraiser Coordinator (2014-2016)
Absent Holly Keuker, PTO Clubs Coordinator (2014-2015)
Absent Jackie Borders- 6th Grade parent Teacher Liaison
Absent Rebecca Edwards- 7th Grade Parent Teacher Liaison
Absent Kelly Wells- 8th Grade Parent Teacher Liaisons
Absent Elizabeth Krokosky- Spec. ED Parent Teacher Liaison
Absent Dawn Cottrell – PE/RA
Present Jennifer Johnson-ROMS Bookkeeper
Absent Melissa Smith- SRO
Non-voting attendees:
Present Elaine Peterson – Parent Communications Representative
Absent Amy McMurchie – Box Tops/Campbell’s Labels Coordinator
Call to Order @: 1:04pm
Treasurer- Tina Young & Michelle Collins
 Monthly Treasurer Report – Decided to make ISA deposits in December and May. Michelle will look for
missing deposit receipts in cash box at her home to put with the treasurer records.
 Review reports; current bank balance = $15,302.00
Mrs. Harris:
 Deon checked with the High School and they adamantly expressed they use theirs daily! Front office has a
wish list request for a computer for visitors to use when signing in and out of the building. Requesting
Jennifer’s help in pricing this item. It costs $925 for an all in one desktop package that includes: 1 CCSS
All-In-One Desktop, 2 Dymo Single Printers, 1 CCSS Deluxe Sign Pack, 1 USB Hub, 1 Webcam, 8 Roll
of Visitor Labels, 2 Roll of Tardy Passes. The license is $240 for 1 year and we can use up to 5 computers
on the same campus with this license. However, it’s a yearly renewal and discounted at 3 and 5 years.
They also have “Instant Predator Check” (already included in the program) that can be utilized if we
purchase a driver’s license scanner for $219. Tardy rolls and visitor labels and others are $9.75 each.
Each roll contains 300 stickers.
 The Security camera server can only hold 32 cameras and we are at capacity. So, take cameras off the
table/annual budget goals, at this point. Central Office doesn’t have any information regarding the update
of security cameras yet.
 21st November is 8th grade career day at APSU and more, please elaborate. Permission slips should be
going home today to everyone.
 2 December will be the Explorer Test Parent Meeting for 8th graders only from 6-7pm in Theatre.
Next PTO meeting: Tuesday, December 9th at 1:00pm

2. Jennifer Johnson:
 Band Field Trip to Movie Theatre will be December 18th
New Business: Deon
 December 11- (Thursday) Student Social- 2:30-4:30pm, is this correct? Yes
 On 9-24-14 David Rands, Tim Wesley, Cameron Sult? Visit Ms Evans and volunteered 3 hours each for
TN History Day. They are Professors from APSU. It would be greatly appreciated if Ms Evans would
send a Thank You letter for their community service hours. Deon emailed out to Ms Evans. Would Mrs
Harris mind following up with this? Jennifer will take care of this for Ms Evans.
 Deon needs to follow up with Richard Pryor –Sign Now. We do have electrical in the marquee. Prior
information was incorrect. Richard came out to the school and located the electric conduits at our school.
He is going to get together with Norm Brumblay at CMCSS and set a date to meet up and review the
electrical that will be needed!
 Last Friday the 14th was our scheduled fundraiser night at Chipotle. When Hawk families arrived they
were told we were NOT scheduled. They have agreed to give us a date of January 19,2015 . Lori, Deon
has December 19th on the schedule as well for Chipotle, is this correct? Chipotle is making this up to us
by allowing us to schedule a night in December. Lori will check to see if December 12th is available since
it is an early release day. She is also going to see if the time of the fundraiser can begin at the time that
school releases that day. Lori will try to change the January date for Chipotle to another day since that
day is a school holiday.
 Deon needs to get working with Coca Cola to ask for recycling bins for free or minimal amount. grant
opens up in January.
Parent Ambassador: Deon
 Training is complete!
Parent Volunteer Coordinator: Deon
 October Volunteer of the Month: Michelle Collins @ 15.15 hours!!!
 October 2014 RoMS had 168 volunteer opportunities compared to last months 22. Opportunities
consisted of Health Screening, Concessions set up and sales, Fall Festival, Dance Team, Basketball,
Forensic Demo, Hawkbotics& more.
 Top 10 Volunteer hours:
1. Michelle Collins = 15.15
2. Amy McMurchie =11.10
3. Lori Rippy = 10.20
4. Akiko Rands = 8.43
5. Pamela Kuipers = 7.37
6. Cathy Robbins = 7.20
7. David Rands = 6.40
8. Elaine Peterson = 6.30
9. Celia Pedigo = 6.15 + work from home on PTO signs for teachers
10. Holly Keuker = 5.30 included work from home on PTO website, FB page updates
11. Claudette Sims = 5.15
Parent Communications Representative: Elaine
 Inclement Weather Make Up Plan:
1. The first five days missed by students will not be made up and will come from stockpiled student
days.
2. The sixth day missed and subsequent days will be made up as available:
A. January 5th (staff development day)
B. January 2nd (day out of calendar)
C. February 16th (Presidents Day)
D. Early release day on April 10th will be converted to a full day with 30 mins added to eight
additional school days to equal one day

3. E. Add thirty minutes to thirteen school days not to exceed TCAP week
3. Make up for days missed beyond this plan will be determined as circumstances require
 Common Core update:
This year (2014-15), CMCSS will use both common core and TN diploma standards. Next year (2015-
16), Common Core will be used as the baseline in ELA and Math. There will be a link available for
parents to give feedback on the Common Core Standards. The county will then use the feedback to
determine good standards. Testing will then align with the determined standards. Surveys are available
through the Tennessee Department of Education. Each available curriculum plan can be evaluated and
feedback can be recorded.
 Parent Question of the month:
Are schools adequately staffed to meet the system's mission and vision? If not, what are your concerns?
Dialogue: Discussed as a group and Elaine will report our concerns at the meeting next month. Some
concerns include student/teacher ratio, the need for more teachers and resources, etc. Elaine is also going
to explore the purpose of these questions each month and what the school system does with the
information that she reports to them regarding these questions.
Hospitality: Akiko & Cathy
 Popcorn Friday Dates: November & December Dates – November 21st, December 5th
 National Education Week is November 17- 21. Jr Civitan is providing cookies, drinks on the 18th, PTO
providing Chipotle on the 19th, Zaxby’s providing lunch on the 20th. 1 Parent has volunteered to help on
the 18th at 10:30 with Jr Civitan treats
Membership: Celia
 Total Staff/ faculty= 44
 Total 6th = 23
 Total 7th = 21
 Total 8th = 19
 Total = 107
 Working on Faculty PTO Memberships to place on their door. Gift card drawing scheduled for Nov. 7th
Dean Smith won the $25 gift card drawing. Congratulations!!
Fundraising: Lori Rippy
 Zaxbys- Did we receive flyers? Yes. Need to call and see if we made anything for October.
 Why didn’t teachers hand out flyers for Clarksville Zombie Hunters fundraiser? We lost A LOT of
money! Flyers were put in teachers mail boxes on the 23rd before days end. The event was scheduled for
the 25th of October which gave them 2 days to hand out flyers. In the future, flyers will be in teachers’
boxes on a certain day each week (not Monday or Friday). They will know the day to send items home
with students. Also, the dates should be included in announcements and on the school calendar on the
CMCSS website.
 Lori is going to check with Moe’s as a new restaurant fundraising source.
Box top/campbell labels: Amy
 Collection Dates: Oct 23, Nov 20, Dec 18, Jan 22, Feb 26, March 26, April 23.
 Campbells Labels amount = 5507 points.
 Coke Rewards total = 23239. At 26000 points we can receive a 32" LED HD TV that would look lovely in
the front office (which, by the way, the elementary and high school have one in their main offices). Ex.
overhead projector = 10,100 points. The television should be our goal for the school.

4.  Box Tops amount thus far = $571.40; Boxtops now offers VISA pre-paid cards as a reward. LFE2225 =
2,500 points = $25; LFE0100 = 9,000 points = $100; LFE0050 = 4,800 points = $50; LFE0250 = 22,000
points = $250
Public Relations: Holly
 Facebook Likes at 477 FROM 435!
Clubs Coordinator: Holly
 The last day for the 1st semester clubs will be December 11th.
Computer Funding Presentation - Chris Hambrick
 Mr. Hambrick is trying to raise about $23,000 in order to update the computers in our second computer
literacy lab. The school currently has Dell Optiplex computers in this particular lab. The school system is
phasing out these computers and will no longer support them regarding hardware issues. They are very
slow and don’t support his classroom technology needs very well.
 Mr. Hambrick is requesting the PTO’s support in setting up the non-profit fundraising accounts with
Amazon Smiles, Kroger, and Publix. We will advertise these new opportunit ies to the school families
through PTO.
 Mr. Hambrick and Deon are going to check with some people in Purchasing and IT to find out what is
being planned for technology in the schools in the near future.
Meeting adjourned @: 2:25pm
Important Upcoming Dates:
November
4- Staff Development Day- No School
6- Parent Teacher Conference 4:30-7pm
7- Gift Card drawing for faculty/staff that joined PTO
7- Zaxby’s Family Spirit Nite 3-9pm
11- Veterans Day- no school
12-Progress Reports
14- Chipotle Family Spirit Night 3-close( EPIC FAIL ON CHIPOTLES BEHALF)
17- Buffalo Wild Wings 5-9pm
20- Box top/Campbell labels collection
21- Eighth grade career day visit at APSU
26-28- Thanksgiving Break- No School

5. December
2-8th grade only-Explorer Parent Meeting 6-7pm
5-Zaxbys Family Spirit Nite 3-9pm
9- Band Concert 7th & 8th grade( 6-8pm) –PTO sell concessions/spirit wear
Michelle (5-8), Tina (5-8), Cathy (5-6), Deon, and Akiko to sell that night
8-11 – Sell dance/social tickets and candy grams during lunch (10:30-12:30)
8 – Deon, Akiko, Michelle
9 – Lisa, Cathy, Michelle
10 – Akiko, Tina, Deon
11 – Lisa, Michelle, Cathy
11- Student Social- 2:30-4:30pm
12- Early dismissal (2 hr 15 min)
12-Chipotle fundraising night
16-Jr. Civitan candy grams delivered
16-Band Concert 6th Grade, Symphonic, and Jazz Bands -6-8pm –PTO sell concessions/spirit wear
Akiko (5-8), Deon (5-8), Michelle (5-8), Cathy, Tina
18- Band Fundraiser Movie Date
18- Box top/Campbell labels collection
19- Half day of school, end of 9 weeks/ PTO sell concessions in the gym
Deon (7-11), Cathy (7-11), David/Akiko (7-11), Tina (8-11), Celia (9-11), Michelle (9-11)
20-Jan 5 – Winter break
January
6- Return to school
9- Zaxby’s Family Spirit Nite 3-9pm
City Saver CMCSS wide fundraiser
19- MLK, Jr. Day – no school
22- Box top/Campbell labels collection
February
6 -Zaxby’s Family Spirit Nite 3-9pm
16- Presidents Day – no school
26- Box top/Campbell labels collection
March
6- end of 9 weeks
6- Zaxby’s Family Spirit Nite 3-9pm
9-13 – Spring Break – no school
26- Box top/Campbell labels collection
April
3 – Good Friday – no school
10 -Zaxby’s Family Spirit Nite 3-9pm
23- Box top/Campbell labels collection
27-30 – TCAP testing
May
1-Zaxby’s Family Spirit Nite 3-9pm
1-5- Jr Civitan/Beta St Louis Trip
21 – Half day of school, last day