pelatihan IT for sekertaris

1. Pelatihan E - Secretary
Oleh :
• SYAIFUL AHDAN, M.T
• DEDI DARWIS, M.Kom
Universitas Teknokrat Indonesia, July 17, 2018

2. 1.Introduction to E-Secretary
2.Optimization of Google Features
1. Google Mail, Google Drive, Google Form
2. Google Office ( Docs, Sheet, Slide)
3. Google Communication ( Meet, Chat, Hangout)
4. Google Organize ( Keep, Calender, Contact)
5. Google Assistant
3. E-Filing
4. Slide Share
Outline

3. Reference
• google.com
• Manual Guide Google Aplication

4. learning objective
• Simplify the Job of Secretary Profession by Utilizing
Information Technology
• Utilizing Google Applications in support of Secretary
Work
• Utilization of Mobile Applications in support of
Administrative Work

5. Secretary

6. E-Secretary

7. E-Sekertaris ..... ?
sebuah profesi administratif yang bersifat asisten atau
mendukung. Gelar ini merujuk kepada sebuah pekerja
kantor yang tugasnya ialah melaksanakan perkerjaan rutin,
tugas-tugas administratif, atau tugas-tugas pribadi dari
atasannya. dengan memanfaatkan Teknologi Informasi.

8. Supporting Applications
Office Aplication
Reminder Aplication
Cloud-Based Storage
E-Ticketing
Communication

10. Google Mail
Universitas Teknokrat Indonesia, July 17, 2018

11. 1.Manage Labels
2.Adding a Signature
3.Email Auto Replay
4.Filter and Blocked Address
5.Auto Forward Gmail
Outline

12. Sign In to your Account

13. 1. Manage Labels #1
No Labels
Labels

14. 1. Manage Labels #2
Click Checkbox
3
2Click
2
4

15. 2. Adding a Signature #1
Description
Image

16. 2. Adding a Signature #2
2
Click Setting
1
Click Icon
3 Click Signature

17. 3. E-Mail Auto Replay #1

18. 3. E-Mail Auto Replay #2
2
Click Setting
1
Click Icon
3
Click Vacation Responder on

19. 4. Filter and Blocked Address #1
2
3
4
5
Click Forwarding and POP/IMAP
Click Create New Filter
Click Setting
1
Click Icon
Create a new filter

20. 5. Auto Forward Gmail #1
2
3
4
5
Click Forwarding and POP/IMAP
Click Add a Forwarding Address
Click Setting
1
Click Icon
Enter a new Forwarding email Address :

21. 5. Auto Forward Gmail #2
6 7 Click OK
check the inbox on email syaiful ahdan@gmail.com
Click Proceed
8

22. 5. Auto Forward Gmail #3
9 Copy Confirmation Code : 881685150

23. 5. Auto Forward Gmail #4
2
10 Paste Confirmation Code : 881685150
11 Click Verify

24. 5. Auto Forward Gmail #5
12 Click Link Confirmation

25. 5. Auto Forward Gmail
12 Click Link Confirmation
13 Click Confirm

26. Google Drive
Universitas Teknokrat Indonesia, July 17, 2018

27. 1.Create File/Folder
2.Upload File/Folder
3.Download File/Folder
4.Share File/Folder
Outline

28. Google Drive

29. 12
Access google drive

30. 1
1. Create Folder / Document
2
3

31. 2. Upload File/Folder
1
2

32. 3. Download File/Folder
1
2

33. 4. Share File/Folder
1
2

34. Google Keeps
Universitas Teknokrat Indonesia, July 17, 2018

35. Access Google Features
1
2

36. 1. Create Notes
1
2
3

37. 2. Reminders
1
2

38. Google Office
Universitas Teknokrat Indonesia, July 17, 2018

42. Google Forms

43. Uses for Google Forms
• Survey/Feedback
• Assessment/Evaluation
• Program Proposals
• RSVP
• Registration
• Reservations
• Quiz

44. Requirement
• Questionnaire Form
https://docs.google.com/forms/d/e/1FAIpQLScFfPWbb3kKhjH8fJu1JM3Rn4X0HW1GGUmtxku9SQuF3nSTYA/viewform

45. Output Kuesioner

46. Access Google Features
1
2
3

47. Form a Template

48. Creating a Form from Scratch
Name your form

49. Add a Question
Header/Text
Image
Video
New Section/Page
Adding Elements

50. • Short/Long Answer
• Multiple Choice
• Checkbox/Dropdown
• Upload a File
• Likert Scale
• Grid
• Date
• Time
Question Types

51. Limit to One Response
Setting

52. Email or Get a Link
Send/Share Form

53. Select the Palette Tool
Insert an Image
Choose a Theme or Upload Your Own Photo
Changing the Background

54. Individual or Summary of Responses Total #
Create Spreadsheet
Spreadsheet can be
downloaded as Excel
document
Responses

55. Google Meet

56. Video Conference on Mobile Device

57. 1

58. 2

59. join the video meeting

60. join the video meeting
To join the video meeting, click this link: https://meet.google.com/iki-noju-ipk
Otherwise, to join by phone, dial +1 224-650-8750 and enter this PIN: 644
292 507#