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  1. 1. Electronic Discovery The EDRM - modified CTIN - November 2008
  2. 2. What is EDRM? <ul><li>Electronic Discovery Reference Model </li></ul><ul><ul><li>WIP e-discovery (ESI) standards </li></ul></ul><ul><ul><li>Focus on consumers and vendors </li></ul></ul><ul><ul><ul><li>Can influence judiciary and court rules (civil and criminal) </li></ul></ul></ul><ul><ul><li>Covers Paper and Digital Records </li></ul></ul><ul><ul><li>Classifies 3 metadata types </li></ul></ul><ul><ul><ul><li>File system </li></ul></ul></ul><ul><ul><ul><li>Document (embedded) </li></ul></ul></ul><ul><ul><ul><li>Email </li></ul></ul></ul>
  3. 3. IT and Forensics Legal Team
  4. 4. Information Mgmt, Identification, Preservation, Collection <ul><li>The previous presenters just covered those! </li></ul>
  5. 5. Processing (Paper and Digital) <ul><li>Metrics assessment </li></ul><ul><ul><li>How much data, data types, deadlines, staffing, vendors, budget, etc. </li></ul></ul><ul><ul><li>70-80% of litigation cost is typically discovery, mostly review </li></ul></ul><ul><li>Review platform assessment </li></ul><ul><ul><li>Co-counsel, reviewers, deposition access, client, experts (limited access), trial access , etc. </li></ul></ul><ul><ul><li>Popular web-based platforms include iCONECT </li></ul></ul><ul><ul><li>Popular in-house or web platforms include Concordance and Summation </li></ul></ul><ul><li>Paper processing </li></ul><ul><ul><li>Generally involves scanning, unitization, OCR, Bates numbers, coding, and load files </li></ul></ul><ul><ul><li>Popular tools include iPro, Doculex, LAW, Nuix & ImageMaker (pay-per-click) </li></ul></ul><ul><ul><li>Quality control OCR </li></ul></ul>
  6. 6. Processing (Paper and Digital) <ul><li>Digital email and documents </li></ul><ul><ul><li>Load native files direct into Concordance, Summation, etc. </li></ul></ul><ul><ul><li>Parse last 10 authors </li></ul></ul><ul><li>De-duping and culling (initial or secondary after collection) </li></ul><ul><ul><li>De-dupe within or across custodians, by hash, Message ID, visual (paper), other </li></ul></ul><ul><ul><li>Culling by date, folder, type, etc. </li></ul></ul><ul><li>Quality control and chain of custody </li></ul><ul><ul><li>QC metadata during copying/transfer </li></ul></ul>
  7. 7. Concordance Metadata Parsing Accessed Date -Omitted
  8. 8. iPro Metadata Parsing
  9. 9. Review <ul><li>Protocols </li></ul><ul><ul><li>Coding manual, workflow, key words, concept searching, redaction, privilege logs, QC, etc. </li></ul></ul><ul><ul><li>Database types </li></ul></ul><ul><ul><ul><li>Email, documents, transcripts, production, expert, other </li></ul></ul></ul><ul><ul><li>Database configurations </li></ul></ul><ul><ul><ul><li>Fields, folders, tags, user permissions, backups, etc. </li></ul></ul></ul><ul><li>Staffing </li></ul><ul><ul><li>Paralegals, associates, IT, interns, temps </li></ul></ul><ul><ul><li>In-house vs. outsourced </li></ul></ul><ul><ul><ul><li>Billable hour vs. fixed price per doc </li></ul></ul></ul><ul><ul><li>Domestic vs. off-shore </li></ul></ul>
  10. 10. Review <ul><li>Review for relevance and privilege (first pass) </li></ul><ul><ul><li>Reporting </li></ul></ul><ul><li>Perform redaction </li></ul><ul><ul><li>Maintain unredacted copies separately </li></ul></ul><ul><ul><li>“ Burn-in” image redaction </li></ul></ul><ul><ul><li>Redact OCR </li></ul></ul>
  11. 11. Production <ul><li>Forms of production </li></ul><ul><ul><li>Per Meet & Confer </li></ul></ul><ul><ul><ul><li>Metadata, native files, TIFF, PDF, OCR </li></ul></ul></ul><ul><ul><li>Redacted material requires special production handling </li></ul></ul><ul><ul><ul><li>Privilege log, QC, etc. </li></ul></ul></ul><ul><li>Single or rolling production </li></ul><ul><ul><li>Per Meet & Confer, court order, budget management, tactical, etc. </li></ul></ul>
  12. 12. Production <ul><li>Media types </li></ul><ul><ul><li>CD/DVDs, external drives, etc. </li></ul></ul><ul><ul><li>Metadata preservation during transfer </li></ul></ul>
  13. 13. Analysis <ul><li>Incorporate other case materials </li></ul><ul><ul><li>RFA, interrogatories, deposition transcripts, expert reports, pleadings/motions, news items, websites, research, YouTube, etc. </li></ul></ul><ul><li>Focusing and enhancing review (second pass) </li></ul><ul><ul><li>Reporting </li></ul></ul><ul><ul><li>Update protocols, modify staffing, focus issues and search parameters, categorize “hot docs”, etc. </li></ul></ul>
  14. 14. Analysis <ul><li>Visualization </li></ul><ul><ul><li>Data mapping, timelines, etc. </li></ul></ul><ul><ul><ul><li>CaseMap, TimeMap, Analyst’s Notebook, Nuix, etc. </li></ul></ul></ul>
  15. 15. Presentation (Trial and ADR) <ul><li>Identify key case material </li></ul><ul><ul><li>Usually less than 5% of original discovery </li></ul></ul><ul><ul><li>Limit number of issues for jury </li></ul></ul><ul><li>Transfer key material to presentation tool(s) </li></ul><ul><ul><li>Video deposition and transcript synching </li></ul></ul><ul><ul><li>Sanction, Trial Director, Visionary, PowerPoint, etc. </li></ul></ul>
  16. 16. Free presentation software <ul><li>Visionary is built on MS Access </li></ul><ul><li>Use with Concordance & Summation load files, linked as viewer, or standalone </li></ul><ul><li>Organize documents, audio, video, transcripts, etc. </li></ul><ul><li>Network capable </li></ul><ul><li> </li></ul>
  17. 24. Questions? <ul><li>Chris Brown, CFE </li></ul><ul><li>Electronic Discovery and Fraud Consultant </li></ul>