The document provides information on the CDA's responses to the COVID-19 pandemic. It discusses various memorandum circulars issued by CDA providing regulatory relief for cooperatives, guidelines for conducting meetings virtually, and utilization of cooperative funds. It also announces free online training programs from TESDA and defines videoconferencing.

1. Josefina B. Bitonio
CDA Regional Director
FB Live
June 17,2020
CDA’s Response to
COVID 19 Pandemic

3. under DTI by virtue of EO No. 67,
series of 2018 . Oct 31, 2020.
Registered Coops 1807 Operating 884 = 48.92%
Pangasinan 932
La Union 274
IS 260
IN 341
Of the 27 types of cooperatives, Reg 1 there are
21 types registered in Reg 1. The Largest groups
are 1) MPCs, 2) ARCs and 3) Credit

4. Summary:
No. of
Coops Amount
ILOCOS SUR 59 30,105,640.62
ILOCOS NORTE 74 34,987,934.69
LA UNION 52 13,576,600.54
PANGASINAN 91 23,744,983.25
GRAND TOTAL 276 102,415,159.25
Community Development
Fund 231 15,533,660.60
Optional Fund 22 1,933,258.50
ISCPR 53 52,588,529.25
General Reserve Fund 2 10,851,609.77
Expense 26 3,760,333.78
Other Funds 31 17,747,767.20
Total 102,415,159.10

5. Name of Organization
Type of Volunteer Work
Conducted/Donation
1
Women's Unity for Progress &
FMPC, Brgy. Primicias,
Manpandan, Pangasinan
Disenfecting the community
2
Anggapang Norte Agrarian
Reform Cooperative, Currimao,
Ilocos Norte Serving as frontliners (Checkpoints)
3
Nagpatayan MPC, Banna, Ilocos
Norte
Sewing face masks
Serving as frontliners (Checkpoints)
4
Tadao Agrarian Reform
Cooperative, Brgy Tadao,
Pasuquin, Ilocos Norte
Acted as volunteers to man the
checkpoint
5
Langlangca Primero Savings Credit
Cooperative, Primero, Candon
City
Nagvolunteer to distribute in the brgys
alongside Market on Wheels

6. 6 Ver MPC, Dingras Ilocso Norte As frontliners
7
Baldias Agrarian Reform
Cooperative, Dingras, Ilocos
Norte
Acted as frontliners
8
Bagnus Agrarian Reform
Cooperative, Ag-agrao, Sta.
Maria, Ilocos Sur
Act as volunter/checkpoint reliever
9
Mun. Employees Association Of
Marcos Ilocos Norte Credit
Cooperative (MEAMIN)
MEAMIN Credit Coop members helped
in the Repacking of LGUs relief goods
10
San Juan Agrarian Reform Coop,
Pasuquin, Ilocos Norte
Volunteers to man the barangay
checkpoint
11
San Jose MPC, Sarrat, Ilocos
Norte
Distribution of binakol mask to
frontliners
12
Government Officials And
Employees Of San Nicolas MPC
(GOESEN), San Nicolas, Ilocos
Norte
Blood donation, Continues to link in the
supply, delivery and distribution of
agricultural products thus helping farmers
market their products. May 5, 2020

7. Summary of Memo Circulars
March 11, 2020 - MC 2020-03 | Regulatory Relief for
Cooperatives in view of Proclamation 922
In the light of Proclamation No. 922, cooperatives are
hereby allowed to postpone their scheduled AGA and
election officers for a period of three months from the
effectivity of the Circular or until such time that State of
Public Health Emergency is lifted whenever comes first.
Incumbent officers shall be on a holdover capacity until
such time that a GA meeting and election of officers are
conducted. Pending the conduct of GA meeting shall
operate on a reenacted budget.

8. March 23,2020 - MC 2020-04 | Amendment to
MC 2020-03
• The cooperative shall submit a letter thru email,
informing our office the postponement of GA
signed by the Chair/CEO/GM of the cooperative
• Deadline for submission of reports is on June 15,
2020. In case the cooperative conducted GA after
June 15, 2020, the Authority shall be informed of
any changes in the submitted reports within 5
days after the conduct of the said assembly.

9. May 5, 2020 - MC 2020-06 | Amendment and
Supplement to MC Nos 2020-04 and 05, Further
Extending the Deadline for Submission of
Required Reports to June 30, 2020. All duly
signed reports may be submitted thru:
1) Personal, provided precautionary measures are
observed.
2) Through registered mail or courier services;
3) Online submission using Coop Annual Progress
Report Information System (CAPRIS

10. May 6, 2020 -MC 2020-07 | Extension of Period of
Validity of Certificate of Compliance (COC) for CY
2019. The Authority extending the deadline for
submission of reports. All Certificate of Compliance
issued which expired on April 30, 2020 shall still be
considered valid and subsisting until June 30, 2020
A COC is issued:
- Compliance with CA Progress Report
- Secure CTE
- Avail of local exemption
- Comply with the documentary requirements for
accreditation as CDA Training providers
- Such other legitimate purposes it may serve

11. May 13,2020 - MC 2020-08 | Accreditation of
Cooperative External Auditors and Cooperative
Training Providers during Community
Quarantine Period
1) Application of CEA/ATPs thru email
The ATPs may conduct trainings online or thru
virtual format; may adopt web-based trainings,
webinars and other available virtual platforms; or a
combination of virtual and homework; complied
with the required contents and minimum numbers
of hours; submit reports thru CDA Regional Offices

12. May 29 - MC 2020-10 | Guidelines on the
Conduct of General Assembly Meetings of
Federations, Unions and Cooperative Banks
Through Videoconferencing .
Federation should follow the guidelines stated in
MC 2020-10 as well as the joint statement of
DOH, DILG, and DOH on public gatherings
stating among others the implementation of
precautionary measures or health protocols
are observed

13. May 22, 2020 - 2020-11 Guidelines Supplementing CA MC No.
2015-01 and MC 2015-11vand MC No. 2016-05 on the conduct of
validation of applications for registration of cooperatives,
amendments to the Article of Cooperation and By Laws and
Establishment of Branches and Satellites
Section 5. Conduct of Validation.
5.1. Applications for new registration, amendments to the Articles of Cooperation
and Bylaws or establishment of branches or satellite offices shall be subject to
validation/verification. The assigned validator shall conduct validation within two
(2) days from assignment to ensure that the necessary data for the preparation of
a complete report with recommendations are gathered. Onsite validation
shall be the primary recourse to be conducted.
Where onsite validation is not possible due to causes beyond the control of the
assigned CDS II like the issuance of Proclamation No. 922 dated March 08, 2020,
an off-site validation may be conducted.

14. May 22, 2020 (MC No. 11) Guidelines on the
conduct of validation of application for
Registration of Cooperatives, Amendments to the
Article of Cooperation and By Laws and
Establishment of Branches and Satellite Offices of
Cooperatives
• Onsite Validation – refers to physical conduct of
validation or actual visit
• Off-site Validation – refers to virtual conduct of
validation through phone calls, emails and other
forms of social media.

15. MC No 2020-12. Amendment to MC 2020-10 s 2020
Primary cooperatives having a maximum of 150 members may
opt to conduct general assembly meetings through video
conferencing, applying Memorandum Circular (MC) No. 2020-10,
EXCEPT for the provision on voting system under item 9.0.All
insurance cooperatives may opt to conduct general assembly
meetings through video conferencing, applying MC No. 2020-10.
BOD Resolution No. 136 & 147, S-2020
dated June 4 & 10, 2020.
This Circular amends MC No. 2020-10 S-2020, entitled “Guidelines on
the Conduct of General Assembly Meetings of Federations, Unions and
Cooperative Banks through Videoconferencing”, by including primary
cooperatives and insurance cooperatives within its coverage.

16. June 4, 2020, MC 2020-13. Guidelines on the meetings of the
Board of Directors, Members of Committees, and
management staff of Cooperatives through Video
Conferencing or Physical Attendance.
. Cooperatives may opt to allow meetings of their management staff through
videoconferencing, subject to the policies to be adopted by the cooperative.
4. In the conduct of meetings through videoconferencing, cooperatives shall
adopt their own policies and procedures, taking into account the following:
• Urgency and importance of the matters to be discussed and voted upon;
• Process of documentation and recording of meetings as well as security
and accessibility of said recordings, if requested later on.
• Availability of facilities and suitable equipment, such as a reliable and
strong internet connection capable of supporting numerous
simultaneous connections.
• Clarity of audio and video for better communication and understanding
of what are being discussed; and
• Other matters such as administrative, technical or logistical concerns for
an effective and efficient videoconferencing meeting.

17. 5. Meetings conducted through physical attendance must
comply with the directives relative to health protocols issued by
the Department of Health (DOH) or the Local Government Unit
(LGU) where the cooperative is situated.

19. For more expeditious processing of the COC and
COR, an advanced communication,
correspondence or request thru electronic
message thru r1@cda.gov.ph be made prior
personally proceeding to our office
Processing and releasing of pertinent documents
shall be made available on Mondays,
Wednesday and Thursdays for COC and
Wednesday and Thursday for COR
Public Advisory No. 15

20. On GAWAD Parangal:
Meeting last June 8, 2020.
There was a consensus to forego the regular GP this
year and to adopt a modified recognition system under
the Bayanihan Program to recognize coops who made
valuable contributions during the C19 pandemic. CDA to
issue an advisory instead that the regular GP shall have a
new version under the umbrella of the Bayanihan Program
for this year.
Other reasons – No conduct of GA
- No inspection
- Process of Validation/Partners
- NGAs/LGUs
- Avoiding F2F

21. • Utilization of Community Development Fund (CDF),
Optional Fund (OF), and General Reserve Fund (GRF)
CDF, which under Article 86 (3) of R.A. 9520, shall not be
less than three per centum (3%) of the cooperative net
surplus, may be utilized for projects or activities where the
cooperative operates. This includes actions to reinforce
prevention and control actions undertaken in response to
the COVID-19 Pandemic, even if not included in the
approved Special Development Plan. To emphasize, the
benefit of CDF must be the community where the
cooperative operates, particularly those families who are
in dire need of help. If the benevolent intention of the
cooperative management is to provide amelioration to its
members and/or employees only, the same shall not be
chargeable to the CDF, but to the OF;
Public Advisory No. 8

22. OF, which under Article 86 (4) of R.A. 9520,
shall not exceed seven per centum (7%) of
the cooperative net surplus, may be
utilized for the members and employees of
the cooperative. This however, must later
on be confirmed by the General Assembly
(GA
Optional Fund

23. Gen Reserve Fund
GRF, which under Article 86 (1)(a) of R.A.
9520, shall be utilized for the stability of the
cooperative and to meet net losses in its the
operation. Corollary, in case the cooperative
OF is not utilized as additional fund
assistance to its members and employees,
the same shall be charged as a direct
expense. Thus, in the event the cooperative
incurs loss during the year on account of this
present pandemic, only then that the GRF
may be used.

25. This ONLINE PROGRAM
IS FREE OF CHARGE
and is open to all
cooperative members,
officers and staff
especially those belonging
to indigenous people,
internally displaced
persons who are willing to
undergo technical and
skills training offered by
TESDA. A Certificate of
Completion will be given
after you finish the course.
For those who wish to
avail of the program, visit
the TOP (TESDA ONLINE
PROGRAM) at www.e-
tesda.gov.ph and find the
online registration and
enrollment procedures.

27. Videoconferencing – shall refer
to a conference between two
or more participants at
different sites by using
computer networks to transmit
audio and video data. For
example, a point-to-point (two-
person) video conferencing
system works much like a video
telephone. Each participant has
a video camera, microphone,
and speakers mounted on his
or her computer. As the two
participants speak to one
another, their voices are
carried over the network and
delivered to the other's
speakers, and whatever images
appear in front of the video
camera appear in a window on
the other participant's
monitor.
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