This document provides an overview of an electronic oil record book software called eZ-orb. It discusses the evolution from paper oil record books to digital solutions. The software aims to help ships comply with IMO and flag state requirements for oil record books in a more efficient and secure digital format. It provides key features such as intuitive data entry, automatic validation, real-time visibility for monitoring, and integration with electronic signature solutions. The software is certified by Lloyds Register and aims to set a new standard for digitized oil record keeping.

1. Electronic Oil Record Book Software
By Ingenium Marine
Certified by Flag Approval
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2. CONTENTS
 PATH TO DIGITAL ORBs
 IMO GUIDELINES & REQUIREMENTS
 OBJECTIVES OF A DIGITISED LOG
 EVOLUTION OF THE GUIDE & KEY FEATURES
 THE DIGITAL WORKFLOW – OF AN ELECTRONIC LOG
 COMPLIANCE VS. ADMIN BURDEN
 DATA MINING A PROACTIVE APPROACH
 DEFINING A NEW STANDARD
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3. THE PATH TO DIGITAL ORBs
OIL RECORD
BOOKS
MOSTLY CBTs
& TRAINING
TOOLS
LACK OF
CONFIDENCE
IN A DIGITAL
SOLUTION
RULES WERE
IN THE
MAKING
BACKDROP
INSTANCES OF
WRONG
ENTRIES
CONTINUE
SOMETIMES
TRAINING
ISN'T ENOUGH
SIGNIFICANT
INVESTMENT
REQUIRED TO
CHECK FOR
FALSIFICATION
LACK OF
VISIBILITY
FOR A
CRITICAL
DOCUMENT
TODAY
COMPREHENSIVE
IMO GUIDELINE
LIBERIAN & OTHER
FLAGS HAVE TAKEN
TO ELECTRONIC OIL
RECORD BOOKS
IACS MEMBERS
ARE
ACCREDITING
SOFTWARE'S
INCREASING
PRESSURES TO
CHANGE
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4. IMO GUIDELINES & REQUIREMENTS
 SOFTWARE COMPLIES WITH IMO GUIDELINES
 PPR 5,4
 MEPC 736
 FLAG STATES – MMC 193, BULLETIN 173
CURRENTLY eZ-orb IS IN DISCUSSIONS
WITH :-
• MARSHALL ISLANDS FLAG
• MPA SINGAPORE
• BAHAMAS MARITIME AUTHORITY
• LIBERIAN REGISTRY
• DMA
BAHAMAS FLAG PANAMA
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5. COMPLY WITH
 IMO & MARPOL REQUIREMENTS
 MEPC 69 GUIDANCE – USE OF
ELECTRONIC RECORD BOOKS
 OIL RECORD BOOK INSTRUCTIONS BY
FLAG STATES
 VARIOUS FLAG BULLETINS
 PORT STATE CONTROL INSPECTION
REQUIREMENTS CONDUCTED UNDER
IMO RESOLUTION A.1052(2)
REDEFINE OIL RECORD KEEPING
 ERADICATE FALSIFICATION
 CREATE A COLLABORATIVE EFFORT TO
HELP SHIPS COMPLY
 CREATE REAL TIME VISIBILITY AND
TRANSPARENCY
 HELP THE SHIP STAFF GET IT RIGHT
BY VALIDATION RULES AND PROMPTS
 PREVENT A VIOLATION
OBJECTIVES
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6. eZ-orb Time Line
Pilot Trials
July 2017
Dec 2017
Applied to LR
Jan 2017 - 1st
Demo to
Marshall
Island Flag &
Bahamas Flag
Feb 2018
Certification
by Lloyds
Register
March 2018
Pilot Trials
on Container
Vessel and
Tanker
Vessels
Meeting with
MPA
Singapore
June 2018
Meeting with
Danish
Maritime
Authority
June 2018
Various
Shipowners
evaluating
the software
July 2018
eZ-orb gets
Acceptance
by Isle of
Man Ship
Registry
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7. KEY FEATURES BESIDES COMPLIANCE
 eZ & INTUITIVE TO USE AND REQUIRES MINIMUM
TRAINING
 ENABLES ERROR FREE OIL RECORD BOOK
ENTRIES
 INTELLIGENT IN BUILT VALIDATION TO AID USERS
 REAL TIME VIEW IN THE OFFICE
 TIME SAVING, REDUCES THE BURDEN OF RECORD
KEEPING
 STORED AND SIGNED DIGITALLY
 SECURE AND TAMPER PROOF
 CUSTOMISABLE TO COMPANY REQUIREMENTS
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8. PRODUCT DEMO - MODULES
 SHIP MODULE
 NETWORK BASED
 STAND ALONE PC
 ALLOWS ROLE BASED ACCESS
 ENTRIES IN ORB PART 1 & PART 2 CREATED AS PER USER
ROLE
 OFFICE MODULE
 HOSTED ON SERVER
 DISPLAYS ALL ORB INFORMATION
 CUSTOM REPORTS
 SYNC REQUIRES INTERNET CONNECTIVITY ON BOARD
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9. PRODUCT DEMO CONT.
eZ TO USE
 TRACK CONTENTS OF TANKS
 KNOW THE DAILY SLUDGE AND BILGE WATER
GENERATION
 USER FRIENDLY PROMPTS TO COMPLETE PENDING
TASKS & VERIFICATIONS
eZ - TO CUSTOMISE
 CREATE SHIP SPECIFIC PIPING
 SELECT TANKS
 ENTER CAPACITIES AND NAMES
 DRAW ORB PART-1 AND PART- 2 PIPING AND TANKS
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10. PRODUCT DEMO CONT.
eZ & INTUITIVE SCREENS
 SELECT ACTIVITY
 FOLLOW PROMPTS
 AUTOMATIC VALIDATION
 PREVIEW, SIGN AND SAVE
eZ – TO TRACK TANK CONTENTS
 ENSURES TRANSFERS TALLY WITH ACTUAL
VOLUMES
 ENABLES TRACKING OF ALL TRANSFERS
 PROMPTS FOR DAILY INVENTORIES UPDATE
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11. PRODUCT DEMO CONT.
eZ-COMPLIANCE
 PRINT ORB PAGES FOR CERTIFYING AND
SIGNING HARD COPIES
 VIEW ALERTS AND VALIDATION ERRORS
DURING ENTRIES
 VIEW TRANSACTION AND SOFTWARE LEVEL
LOGS
 UPLOAD ATTACHMENTS AND RECEIPTS
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12. PRODUCT DEMO CONT.
eZ-REALTIME VISIBILITY
 PRINT ORB PAGES FOR PSC INSPECTIONS
 EXPORT DETAILED LOGS OF ALL ACTIVITIES
 VIEW SIGNATURE STATUS OF ACTIVITIES
 UPLOAD ATTACHMENT AND RECEIPTS
 SET UP UNIQUE KEY FOR EXPORT FROM
VESSEL
 LOG IN TO eZ-orb WEB SITE
 VIEW YOUR VESSEL DETAILS AND ENTRIES
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13. SIGNATURE COMPARE
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SigPlus Electronic
signature system

14. SIGNATURE VALIDATION
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15. DATA MINING & PROACTIVE MONITORING
 INTELLIGENT MONITORING
DASHBOARDS
 DATA ANALYTICS TO DETECT
ISSUES
 TREND ALERTS AND LOGS TO
DETECT NON ROUTINE
ACTIVITIES
 TRACK ACTIVITIES AND
ESTABLISH BASE LINES
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16. COMPLIES WITH IMO REQUIREMENTS FOR
ELECTRONIC RECORD BOOKS
 Security by password protection
 3 step verification as per role
 Automatic validation of entries (capacities, units, special
areas, other criteria)
 Ensures completeness of records/entries
 Historic records archived, no limitation on storage period
 Possible to create user defined entries
 Can create company specific rules
 Electronic image based signature for authentication
 Encrypted storage – access to data only through the
software
 Tamper proof and secure (entry cannot be altered)
 Captures detailed logs of user activity, operations and
alerts
 Tasks lists for each user, status updates
 Attachment upload against entries (receipts etc.)
 Back up of data and archiving every 24 hours
 Easy recovery from back up files
 Easy printing of historic records and selection of periods to print
 Tracking and uploading PSC endorsements
 Diagram of piping and ships tanks
 Daily sounding & tracking of contents
 Graphical display of sludge and bilge water generation
 Export feature to office server
 Seamless software updates with continuity of existing data
 Easy to use & time saving
CERTIFIED BY LLOYDS REGISTER
ACCEPTANCE BY ISLE OF MAN SHIP REGISTRY16

17. QUALITY CONTROL AND SUPPORT
 DETAILED VALIDATION
THROUGH TEST CASES
 FOLLOWS MODERN
STANDARDS FOR
SOFTWARE RELEASE,
CODE DEVELOPMENT
AND TESTING – VISUAL
STUDIO TEAM SERVER
 QUALITY SYSTEMS FOR
DOCUMENT CONTROL
AND UPDATE
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18. STEP FURTHER – SECURING
THROUGH BLOCK CHAIN
Platform
Operator
Vessels
Insurance
Companies
Port
Authorities
Flag Sates
Coast Guard
1. General File Publishing Rules
2. Creation of file and specific rule definition
3. Reading the file and addition of newer
versions and rules
4. View of the latest version of file
BLOCKCHAIN
RECORDS
1
4
4
4
4
2
3
File Sharing and
Management
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19. support@ez-orb.com
Speak to our team for customisation requirements
Download a 60 days evaluation version
developed by Ingenium Marine Pvt. Ltd.
See our video https://youtu.be/1HAqUt_7nns
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