FY 2013 proposed budget

1. Wally Bobkiewicz, City Manager
www.cityofevanston.org
Public Hearing
FY 2013 Proposed Budget
November 10, 2012

2. 2
• Total Proposed FY 2013 Budget for all funds is
$248,034,384 (includes interfund transfers) Pg. 35
• General Fund Revenues - $84,138,051 – Pg. 14, 43, 51
• General Fund Expenditures - $85,079,401 – Pg. 14, 43
• Deficit - $941,350 – Pg. 14, 43
• Deficit Reduction - $968,979 – Pg. 18-19
• Balance $27,629 – Pg. 19
FY 2013 Proposed Budget Overview

3. 3
FY 2013 Proposed Budget Overview
Total Budget Net Budget
(Includes Transfers) (Excludes Transfers)
Proposed FY 2013 Budget 248,034,384$ 216,187,061$
Amended FY 2012 Budget 258,859,993$ 222,064,115$
Difference (10,825,609)$ (5,877,054)$
Proposed Budget Comparison with Prior Year:

4. 4
FY 2012 FY 2012 FY 2012 FY 2013
Adopted Amended Estimated Proposed
Budget Budget* Actual Budget
Revenues $82,700,787 $82,700,787 $82,045,112 $84,138,051
Expenditures $82,696,543 $82,696,543 $80,884,049 $85,079,401
Net $4,244 $4,244 $1,161,063 ($941,350)
Transfer Capital Improvement $0 ($1,250,000) ($1,250,000) $0
Transfer Equip. Replacement $0 ($500,000) ($500,000) $0
Surplus/(Deficit) $4,244 ($1,745,756) ($588,937) ($941,350)
* General Fund budget was amended on 6/11/12 to include fund balance transfers totaling
$1.75M. $1.25M was transferred to the Capital Improvement Fund and $500,000 was
transferred to the Equipment Replacement Fund.
General Fund Overview

5. 5
RECOMMENDED REVENUES
GENERAL FUND BUDGET ADJUSTMENTS - REVENUES
Revenue Adjustments
Enhance Collections 200,000
Net Impact of 2002C Bond Refunding (Levy Deferral) 185,000
(Assumes $500,000 increase to Police / Fire Pension Funding)
(Assumes abatement of $685,000 in debt service payments due to 2012 bond refunding)
SUBTOTAL REVENUE ADJUSTMENTS 385,000$
FY 2013 Proposed Budget Overview

6. 6
RECOMMENDED REDUCTIONS
CITY-WIDE BUDGET ADJUSTMENTS -
Department Reduction Detail
General Fund
Restructuring of Cell Phone Stipends 30,000
Reduction of Printer, Copier, and Toner Expenses 37,000
Increase transfer to Fleet Fund (50,000)
Utilize Vacancy Savings 325,000
Subtotal General Fund 342,000$
City Manager's Office
Addition of M/W/EBE Contract Compliance Officer (30,000)
Reduction in ECTV agreement by $50,000 50,000
Subtotal City Manager's Office 20,000$
Administrative Services
Administrative Services Personnel Reduction (IS Trainer) 112,000
Increase for IT Mobile Computing Initiative (46,000)
Retain Contractual Collection Coordinator Services (60,000)
Subtotal Administrative Services 6,000$
FY 2013 Proposed Budget Overview

7. 7
Community and Economic Development
Community and Economic Development Staffing Reduction (Planner) 98,000
Community and Economic Development Staffing Reduction (Insp/Cust Service Supervisor) 108,000
25% Allocation of CED Director Salary to Economic Development Fund 47,864
Subtotal Community and Economic Development 253,864$
Police
311 Part-time Reductions - 2 part-time positions 42,630
Reduce Police Department payout budget 50,000$
Subtotal Police 92,630$
Health
Addition of Crisis Intervention Coordinator (10 Months starting 3/1/13) (85,000)
Subtotal Health (85,000)$
Parks, Recreation and Community Services
Additional PT Custodians at Levy Center (15,966)
Additional PT Facility Supervisors at Levy Center (24,828)
Additional PT Office Assistant at Levy Center (4,721)
Subtotal Parks, Recreation and Community Services (45,515)$
FY 2013 Proposed Budget Overview

8. 8
Total Revenue Adjustments (General Fund) 385,000$
Total Expenditure Reductions (General Fund) 583,979$
Net Deficit Reduction (General Fund) 968,979
TOTAL PROPOSED REVENUES (General Fund) 84,138,051$
TOTAL PROPOSED EXPENDITURES (General Fund) 85,079,401$
TOTAL PROJECTED DEFICIT (General Fund) 941,350$
TOTAL DEFICIT REDUCTION (General Fund) 968,979$
NET BALANCE (General Fund) 27,629$
FY 2013 Proposed Budget Overview

9. 9
POSITION DEPARTMENT FUND FTE
Development Officer (vacant) City Manager’s Office
Economic
Development
1.00
Information Services Trainer Administrative Services General 1.00
Planner Community and Economic Development General 1.00
Inspector / Cust. Service Supervisor Community and Economic Development General 1.00
Service Desk Officer (vacant) Police Department General 0.50
Service Desk Officer (vacant) Police Department General 0.50
Clerk II (vacant) Health Department General 1.00
Dental Assistant (vacant) Health Department General 1.00
Dentist (vacant) Health Department General 0.80
TOTAL REDUCTIONS 7.80
Crisis Intervention Coordinator Health Department General 1.00
Part-Time Custodian – Levy Center Parks/Recreation/Community Services General 0.53
Facility Supervisor – Levy Center Parks/Recreation/Community Services General 0.50
Facility Supervisor – Levy Center Parks/Recreation/Community Services General 0.25
Office Assistant – Levy Center Parks/Recreation/Community Services General 0.25
TOTAL ADDITIONS 2.53
NET TOTAL REDUCTIONS 5.27
FY 2013 Proposed Budget Overview

10. 10
POTENTIAL ADDITIONAL REDUCTIONS - "BELOW THE LINE"
General Fund
Raise Property Tax by 1% 420,000
Reduce PRCS Overtime and Part-Time Budget by 10% 270,000
Increase Parks and Recreation Fees by an Average of 2% 100,000
SUBTOTAL POTENTIAL ADDITIONAL ADJUSTMENTS GENERAL FUND 790,000$
FY 2013 Proposed Budget Overview

11. 11
OTHER FUNDS BUDGET ITEMS
Economic Development
City Manager's Office - Community Outreach Adjustments 93,392$
25% Allocation of CED Director Salary to Economic Development Fund (47,864)$
Subtotal Economic Development 45,528$
TOTAL EXPENSE REDUCTIONS (Other Funds) 45,528$
OTHER FUNDS BUDGET ITEMS - "BELOW THE LINE"
Solid Waste (Solid Waste Fund)
Increase Charge for Garbage Collection by $1 per Can 250,000
Reduce General Fund Transfer to Solid Waste Fund (250,000)
Subtotal Solid Waste Fund -$
TOTAL EXPENSE REDUCTIONS "BELOW THE LINE" (Other Funds) -$
FY 2013 Proposed Budget Overview

12. 12
Questions?

13. Wally Bobkiewicz, City Manager
www.cityofevanston.org
Public Hearing
2012 Property Tax Levy
November 10, 2012

14. 14
Property Tax Levy History:
2008 2009 2010 2011 2012
Adopted Adopted1
Adopted Adopted Proposed2
General Fund $ 16,305,500 $ 16,587,883 $ 14,198,162 $ 13,351,689 $ 9,393,882
IMRF Pension
$ -
$ - $ 2,151,438 $ 2,997,911 $ 2,702,504
Library
$ -
$ -
$ - $ -
$ 3,957,807
Library IMRF Pension
$ -
$ -
$ - $ -
$ 295,407
Fire Pension $ 4,914,539 $ 5,527,112 $ 6,057,267 $ 6,119,393
$ 5,846,400
Police Pension $ 5,962,353 $ 6,730,620 $ 7,436,369 $ 8,196,751 $ 7,784,500
Debt Service Fund $ 10,101,385 $ 10,138,162 $ 10,806,575 $ 11,863,894 $ 11,798,019
TOTAL NET LEVY $ 37,283,777 $ 38,983,777 $ 40,649,811 $ 42,529,638 $ 41,778,519
1. 2009 adopted levy increase due to redistribution of Downtown TIF property tax
2. 2012 Proposed Debt Service Levy is reduced due to 2002C Bond refinancing
2012 Property Tax Levy

15. 15
2012 Proposed Property Tax Levy by Fund:
2012 Property Tax Levy

16. 16
2011 Property Tax Bill Breakdown (Collected in 2012) :
Property Tax Bill - 2011 Rate

17. 17
Remaining Budget
Discussion Schedule
Tuesday, November 13, 2012
7 p.m.
Council Chambers
Optional Special City Council Meeting
Budget Discussion
Monday, November 26, 2012*
7 p.m.
Council Chambers
FY 2013 Budget Adoption
Monday, December 10, 2012
7 p.m.
Council Chambers
Tax Levy Adoption
Tax Levy Abatement
* New Date for Budget Adoption

18. 18
Questions?