Trinity Grammar School, Kew, Melbourne purchases laptop computers for its students on behalf of families, and then leases them to the family over three years. At the end of the three year lease period, the family may keep the laptop or donate it to charity through the school's charitable donation program.

1. School purchase of
Laptop Computers 2020
www.trinity.vic.edu.au

2. • Each year, the school procures computers on behalf of
parents to distribute to boys;
• We organise an annual tender for the computers, finance,
insurance, software and a comprehensive service-level
agreement;
• The costs are recouped via a levy added to fees each
February.
School Purchase of Laptop
Computers

3. What are the benefits of ‘school purchase’?
• Students and teachers have the same user experience (facilitating the
use of specialist software with in-class tuition);
• Software licencing is simple, hassle-free for parents and significantly
cheaper;
• Students’ computers are always available for learning, due to a highly
effective maintenance process: computers are repaired quickly on-
site, with loan computers available for boys;
• Allows the school to effectively manage and monitor computer use.
School Purchase of Laptop
Computers

4. Computer Levy (lease)
• For boys starting Year 5 in 2020 the
levy is $565 per year.
• For boys entering Year 7 & 10 in
2020 the levy is $800 per year;
• The levy is applied annually to the
February fee invoice;
• (For boys entering other year groups,
we endeavour to provide students
with the same computer as other
boys in that year group, and we
charge parents the same levy.)

5. Year 4
School owned class
set of computers
Year 5 & 6
School purchase
Year 7 to 9
School purchase
Year 10 to 12
School purchase
Recycle
After two years, these computers are cycled to a Year 4 class set,
with the school paying the third year of lease. (There is an option
for families to pay the third year lease, and keep the computer)
Families keep, or donate to charity
Computers are leased over a three year period (school purchase).
At the end of the lease, families may keep the computer or donate it to charity through the school’s Harambee program.

6. Laptop packages…

7. • Robust school-specific model
• Windows 10
• Intel Gen8 i5 (8200Y), 8GB RAM, 256 GB SSD
• 11.6” HD touch-enabled display in a rotate/flip
tablet form factor
• Active stylus included for handwriting and
artistic pursuits
• 2 AC adaptors (one to keep at home)
• 3 year warranty and capped repair program for
full peace of mind
Year 5
HP ProBook 11 EE

8. • High-powered, tough and robust Ultrabook
• Windows 10
• i5 (8th gen 8265U), 8GB RAM, 256 GB SSD
• 13.3” HD multipoint touch-enabled display in a
12” chassis in a rotate/flip tablet form factor
• Rechargeable active stylus included
• 2 AC adaptors (one to keep at home). Up to 18
hours battery life.
• 3 year warranty and capped repair program for
full peace of mind
Year 7
HP EliteBook 1030 G4

9. • High-powered, tough and robust Ultrabook
• Windows 10
• i5 (8th gen 8265U), 8GB RAM, 256 GB SSD
(Option to purchase i7 (8565U), 16GB RAM, 512 GB
SSD model at an increased levy cost of $1000 p.a.)
• 13.3” HD multipoint touch-enabled display in a 12”
chassis in a rotate/flip tablet form factor
• Rechargeable active stylus included
• 2 AC adaptors (one to keep at home). Up to 18 hours
battery life.
• 3 year warranty and capped repair program for full
peace of mind
Year 10
HP EliteBook 1030 G4

10. Costs breakdown
Bulk purchasing offers significant cost savings to parents, especially with software
licencing costs
Computer, bag
and accessories
75%
Insurance and
extended
warranty
11%
Finance
5%
Software licencing
9%
Standard Senior School Device
Computer, bag and
accessories
67%
Insurance and
extended warranty
14%
Finance
5%
Software licencing
14%
Junior School Device

11. Insurance friendly bags provided
• Tough STM Ace Cargo Bag provided
for years 5 and 7 which is thin and
lightweight*, yet exceeds U.S.
Department of Defense drop testing
protocols,
(*only 450 g weight)
• Water resistant
• Year 10 receive a Targus Contego
armoured sleeve (thinner)
Carry bag All school computers must be carried in a suitable bag.
Accidental damage is not covered under the capped repair program
if a suitable bag is not used.

12. • Next day business repair;
• Loan computers available;
• Capped repair cost for accidental damage ($100 excess);
• Total loss cover for theft and write-off ($100 excess in the
first instance, $250 second instance);
• All software managed and supported on-site.
Premium support means computers
are always available for learning:

13. Insurance
19%
Warranty
78%
Parents pay $100 insurance excess
(usually after accidental damage)
Deterioration to computer covered by
extended warranty - repaired at no cost
to parents
Other (purchases etc.)
Repairs carried out at the Trinity Tech Centre in the last two years:

14. A substantial software package is included in the levy, offering
excellent value for money.

15. The school provides enterprise level Office 365, including the
licence to install Office on 5 other devices, and 1TB of online
storage and backup via OneDrive.

16. Security
• Students are responsible for their accounts and must
never leave their computers unattended
(Tip: Windows-L = lock);
• When not in class, computers must be locked in lockers
(Senior School), or in the classroom (Junior School);
• Computers must be taken home each night except with
special (ad-hoc) permission from Head of Year (Senior
School) or Class Teacher (Junior School)
as insurance does not cover them in lockers overnight;
• Computers should be carried home inside computer bag,
then inside school bag.

17. At the start of Year 5:
• Computers are distributed to students at school;
• Basic training is provided on delivery day with further
learning with the class teacher;
• ‘How-to’ guide available on myTGS (intranet);
• Students sign an agreement to acknowledge they will use
the computer responsibly and take good care of it.
Starting Year 5

18. At the end of Year 6:
• Computers are cycled to Year 4 class set, with the school
paying the third year of lease;
• Computers will be assessed for “reasonable wear and
tear” (no stickers or other personalisation);
• Repairs will be carried out in house;
• It is possible to “pay-out” the third year of lease of the
computer, and take ownership of the computer (without
software licences).
End of Year 6

19. • Computers distributed at start of school year;
• Basic training provided on delivery day and specialist instruction
provided through classes;
• ‘How-to’ guide available on myTGS (intranet);
• Students sign an agreement to acknowledge they will use the
computer responsibly and take care of it;
• Students keep the computer at the end of year 9 and 12 (or
return it to the Tech Centre for recycling or charitable donation).
Year 7 & 10