This tutorial is ideal for people with novice or intermediate MS Excel skills. Read through the presentation and enhance your MS Excel knowledge using basic to advance formula.

1. MS EXCEL
QUICK, CLEAN AND
DIRECT TO THE POINT
TUTORIALS
- Beethoven Jon Ocubillo -

2. ?
WHAT IS MS EXCELWHAT IS MS EXCEL

3. A SPREADSHEET
PROGRAM USED TO
STORE AND RETRIEVESTORE AND RETRIEVE
DATA IN A GRID
FORMAT

4. YOU CAN ALSO PERFORM
FINANCIAL,
MATHEMATICAL
OR
STATISTICAL
CALCULATIONS

5. LET’S START BUILDING
OUR MS EXCEL SKILLS!!!OUR MS EXCEL SKILLS!!!

6. AND NOW
WE START
WITH THE
BASICS

7. THIS IS YOUR EXCEL SCREEN

15. RELATIVE,
ABSOLUTE
ANDAND
STRUCTURAL
REFERENCE

16. RELATIVE REFERENCE
POINTS TO AN ADDRESS
THAT IS RELATIVE TO
THE LOCATION OF THE
REFERENCE CELL
AND CHANGES WHEN
COPIED TO ANOTHER CELL

18. TO GET THE TOTAL VALUE;
WE’LL MULTIPLY THE ENTRIES
IN CELLS C2 AND D2

19. PRESS LEFT CLICK ON YOUR MOUSE
TWICE TO APPLY OR COPY THE SAME
FORMULA FOR CELLS E3 TO E5

20. END

21. ABSOLUTE REFERENCE
DESIGNATED BY A
($)DOLLAR SIGN
AND DOES NOT CHANGEAND DOES NOT CHANGE
WHEN COPIED TO ANOTHER
CELL

23. TO GET THE TOTAL VALUE;
MULTIPLY THE ENTRIES IN CELL C2
TO THE ENTRY IN CELL C7

24. THE DOLLAR SIGN ($) IS USED BEFORE
THE COLUMN AND ROW TO LOCK IN THE
ENTRY IN CELL C7(HOURLY RATE)

25. PRESS LEFT CLICK ON YOUR MOUSE
TWICE TO APPLY OR COPY THE
SAME FORMULA FOR CELLS E3 TO E5

26. END

27. STRUCTURAL REFERENCE
STRUCTURAL REFERENCE
FOCUS ON CELL COLUMN NAMES
INSTEAD OF CELL DATA
ADDRESSES

29. IN THIS EXAMPLE, WE’LL USE THE
STRUCTURED REFERENCE FORMULA
TO AUTOMATICALLY GET THE AVERAGE
(COLUMN E) FOR ALL ENTRIES

30. HIGLIGHT YOUR DATA RANGE

31. ON THE INSERT MENU, SELECT TABLE

32. MAKE SURE THAT “My table has headers”
OPTION BOX IS SELECTED, THEN CLICK OK

33. NOTICE HOW THE CELLS’S APPEARANCE
HAVE CHANGED AND THE FILTER OPTION
HAS BEEN ACTIVATED

34. WE’LL NOW NAME CELL E1 AS AVERAGE
FOR ITS COLUMN HEADING

35. HIT = THEN SELECT CELL D2

36. HIT / THEN SELECT CELL C2

37. END

38. SUMIF FORMULA
ADDS ALL NUMBERS IN A
RANGE OF CELLS BASEDRANGE OF CELLS BASED
ON A SINGLE CRITERIA

40. TYPE =SUMIF( IN CELL F4

41. SELECT THE DATA RANGE THAT WILL BE
USED AS CRITERIA FOR THE
SUM IF FUNCTION

42. SELECT CELL F2, THE DATA ENTERED IN
THIS CELL WILL BE USED AS BASIS FOR
THE SUMIF FORMULA

43. SELECT THE CELLS ADJACENT TO
THE DATA RANGE USED AS CRITERIA

44. INPUT THE DATA IN CELL F2UNDER ITEM
YOU WANT TO GET THE SUM OF

45. END

46. VLOOKUP FORMULA
USED TO LOOK UP A VALUE
FROM A DIFFERENTFROM A DIFFERENT
LOCATION IN YOUR
WORKBOOK

47. WE WILL USE THE VLOOKUP FUNCTION
TO GET THE CORRESPONDING TAX RATE
OF THE FOLLOWING INDIVIDUALS

48. TYPE =VLOOKUP( IN CELL G2

49. SELECT CELL F2 AS LOOKUP VALUE
THEN HIT ,

50. SELECT THE DATA RANGE THAT WILL BE
USED AS TABLE ARRAY, PRESS F4 TO
LOCK IN THE CELLS THEN HIT ,

51. TYPE 2 SO THAT IT WILL RETURN
THE DATA FOUND IN THE 2ND COLUMN
OF THE TABLE ARRAY THEN HIT )

52. DRAG THE MOUSE OVER UP TO THE
LAST CELL TO APPLY THE
SAME FORMULA OF THE DATA RANGE

53. END

54. INDEX + MATCH
FORMULA
IS A LOT MORE FLEXIBLE FORMULA
THAN HLOOKUP AND VLOOKUP THAT
IT CAN LOOKUP A VALUE IN A TABLE
USING BOTH ROWS AND COLUMNS

55. WE WILL USE INDEX + MATCH FORMULA
TO GET THE NUMBER OF UNITS SOLD
BY SPECIFYING THE
AGENT’S NAME AND CAR MODEL

56. TYPE =INDEX( IN CELL I4

57. HIGHLIGHT THE TABLE SHOWING THE
NUMBER OF UNITS SOLD PER CAR MODEL
AND HIT F4 TO LOCK THE DATA RANGE
AND TYPE ,

58. TYPE MATCH(

59. SELECT CELL I2 THEN HIT ,

60. HIGHLIGHT THE TABLE SHOWING
THE LIST OF AGENTS AND HIT F4 TO
LOCK THE DATA RANGE AND TYPE ,

61. HIT 0 TO SPECIFY EXACT MATCH
AND TYPE ,

62. TYPE ),MATCH(

63. SELECT CELL I3 AND TYPE ,

64. HIGHLIGHT THE TABLE SHOWING
THE LIST OF CAR MODELS AND HIT F4 TO
LOCK THE DATA RANGE AND TYPE ,

65. HIT 0 TO SPECIFY EXACT MATCH
AND TYPE )) TO CLOSE OUT
THE INDEX + MATCH FORMULA

66. IN CELL I2, TYPE IN THE NAME OF
THE AGENT YOU WANT TO VIEW
FROM THE TABLE

67. IN CELL I4, TYPE IN THE CAR MODEL
TO SHOW HOW MANY UNITS THE
AGENT YOU EARLIER SPECIFIED HAD
SOLD FOR JANUARY 2017

68. END

69. SMALL, LARGE
FORMULA
RETURNS THE NTH SMALLEST ORRETURNS THE NTH SMALLEST OR
LARGEST VALUE IN A DATA SET
ACCORDING TO A PARTICULAR
RELATIVE STANDING

70. WE WILL GET THE FIRST, SECOND
& THIRD SMALLEST VALUE
IN THIS EXAMPLE

71. TYPE IN =SMALL( IN CELL E2

72. HIGLIGHT THE TABLE CONTAINING
THE SALES FIGURES AND HIT F4
TO LOCK IN THE DATA RANGE AND TYPE ,

73. TYPE 1 TO GET THE FIRST SMALLEST
VALUE AND HIT ENTER

74. REPEAT THE SAME STEPS. TYPE IN 2 & 3
TO GET THE SECOND & THIRD SMALLEST
VALUE FOR CELLS E4 & E5 RESPECTIVELY

75. WE WILL GET THE FIRST, SECOND & THIRD
LARGEST VALUE IN THIS EXAMPLE

76. TYPE IN =LARGE( IN CELL E3

77. HIGLIGHT THE TABLE CONTAINING
THE SALES FIGURES AND HIT F4
TO LOCK IN THE DATA RANGE AND TYPE ,

78. TYPE 1 TO GET THE FIRST LARGEST
VALUE AND HIT ENTER

79. REPEAT THE SAME STEPS. TYPE IN 2 & 3
TO GET THE SECOND & THIRD SMALLEST
VALUE FOR CELLS E4 & E5 RESPECTIVELY
END

80. NETWORKDAYS
FORMULA
GET THE TOTAL NUMBER OFGET THE TOTAL NUMBER OF
WORKING DAYS IN A GIVEN PERIOD
OF TIME EXCLUDING SATURDAYS,
SUNDAYS AND HOLIDAYS(OPTIONAL)

81. TYPE IN =NETWORKDAYS( IN CELL E4

82. SELECT CELL E2 THEN HIT ,

83. SELECT CELL E3 THEN HIT ,

84. HIGHLIGHT THE COLUMN CONTAINING
THE HOLIDAYS LIST AND HIT F4 TO LOCK
IN THE DATA RANGE AND PRESS ENTER

85. END

86. BASIC TEXT
FORMULA
USED TO CONVERT A NUMBER
INTO A TEST STRING
IN A SPECIFIED FORMAT

87. TRANSFORM
NUMBERS TO CURRENCY
WE WILL TRANSFORM THE DATA CONTAINED
IN COLUMN A TO CURRENCY WITH A
SEPARATOR AND 2 DECIMAL PLACES

88. TYPE IN =TEXT( IN CELL B2

89. SELECT CELL A2 AND HIT ,

90. TYPE IN “$#,##0.00” AND HIT ENTER

91. PRESS LEFT CLICK ON YOUR MOUSE TWICE
TO APPLY OR COPY THE SAME FORMULA
FOR CELLS E3 TO E6

92. END

93. TRANSFORM
NUMBERS TO DATE
WE WILL TRANSFORM THE DATA
CONTAINED IN COLUMN A TO DATE
IN THIS FORMAT: YYYY-DD-MM

94. TYPE IN =TEXT( IN CELL B2

95. SELECT CELL A2 AND HIT ,

96. TYPE IN ”0000-00-00” AND HIT ENTER

97. PRESS LEFT CLICK ON YOUR MOUSE TWICE
TO APPLY OR COPY THE SAME FORMULA
FOR CELLS E3 TO E6

98. END

99. COMBINE TEXT FROM
DIFFERENT CELLS
WE WILL COMBINE THE DATA
CONTAINED IN COLUMN A AND COLUMN B

100. TYPE IN = AND SELECT CELL A2

101. TYPE IN &” “&

102. SELECT CELL B2 AND HIT ENTER

103. PRESS LEFT CLICK ON YOUR MOUSE TWICE
TO APPLY OR COPY THE SAME FORMULA
FOR CELLS C3 TO C6

104. END

105. EXTRACT TEXT FROM
A SINGLE CELL
WE WILL EXTRACT THE DATA FOUND
IN COLUMN A AND PUT IT SEPARATELY
IN COLUMNS B & C

106. IN THIS EXAMPLE, EACH CELL IN THE
DATA RANGE HAS A VARIABLE NUMBER
OF CHARACTERS AND
A COMMON DELIMITER (BLANK SPACE)

107. DELIMITER
A BLANK SPACE, COMMA OR
OTHER CHARACTER OR SYMBOL
THAT INDICATESTHAT INDICATES
THE BEGINNING OR
END OF A
CHARACTER STRING,
WORD OR DATA ITEM

108. WE’LL FIRST EXTRACT THE
FIRST NAME FROM THE
DATA FOUND IN COLUMN A
AND PUT IT IN COLUMN BAND PUT IT IN COLUMN B
USING THE
LEFT AND SEARCH FUNCTION

109. LEFT FUNCTION
RETURNS A SPECIFIED NUMBER OFRETURNS A SPECIFIED NUMBER OF
CHARACTERS FROM THE START
OF A SUPPLIED TEXT STRING

110. SEARCH FUNCTION
RETURNS THE POSITION
OF THE SPECIFIED CHARACTEROF THE SPECIFIED CHARACTER
OR SUB-STRING WITHIN
A TEXT STRING AND
IS NOT CASE SENSITIVE

111. TYPE IN =LEFT( IN CELL B2

112. SELECT CELL A2 AND HIT ,

113. TYPE IN SEARCH(“ “,

114. SELECT CELL A2

115. TYPE )) AND HIT ENTER

116. PRESS LEFT CLICK ON YOUR MOUSE TWICE
TO APPLY OR COPY THE SAME FORMULA
FOR CELLS B3 TO B9

118. TO GET THE LAST NAME,
WE’RE GOING TO HAVE TO USE
THE RIGHT, LEN(LENGTH)
AND SEARCH FUNCTIONS
TO GET THE
CORRECT RESULTS

119. RIGHT FUNCTION
RETURNS CHARACTERSRETURNS CHARACTERS
FROM THE END
OF A SUPPLIED TEXT STRING

120. LEN FUNCTION
RETURNS THE LENGTHRETURNS THE LENGTH
OF A SUPPLIED TEXT STRING
INCLUDING BLANK SPACES

121. SEARCH FUNCTION
RETURNS THE POSITION
OF THE SPECIFIED CHARACTEROF THE SPECIFIED CHARACTER
OR SUB-STRING WITHIN
A TEXT STRING AND
IS NOT CASE SENSITIVE

122. TYPE IN =RIGHT( IN CELL C2

123. SELECT CELL A2 AND HIT ,

124. TYPE IN LENGTH(

125. SELECT CELL A2 AND TYPE IN )-

126. TYPE IN SEARCH(“ “,

127. SELECT CELL A2

128. TYPE )) AND HIT ENTER

129. PRESS LEFT CLICK ON YOUR MOUSE TWICE
TO APPLY OR COPY THE SAME FORMULA
FOR CELLS C3 TO C9

130. END

131. AND, OR, NOT
FORMULA
THEY ARE THE
LOGICAL FUNCTIONS
IN MS EXCEL USED TO WORK
WITH LOGICAL VALUES
(TRUE OR FALSE)

132. THESE FUNCTIONS ARE
USED TO CARRY OUT ONE
OR MORE THAN ONE
COMPARISON
IN A FORMULA

133. OR
TEST MULTIPLE CONDITIONS
INSTEAD OF JUST ONEINSTEAD OF JUST ONE
AS WELL AS
LOGICAL OPERATORS

134. AND FUNCTION
TESTS A NUMBER OF
SUPPLIED CONDITION/S
AND RETURNS THE RESULT OFAND RETURNS THE RESULT OF
TRUE IF ALL OF THE CONDITIONS ARE MET
OR
FALSE IF ANY OF THE CONDITIONS ARE
NOT MET

135. IN THIS EXAMPLE, WE ARE GOING TO USE
THE AND FUNCTION TO TEST
IF THE EMPLOYEE HAS
PERFECT ATTENDANCE OR NOT

136. WE WANT THE RESULTS IN COLUMN D
TO RETURN TRUE IF THE EMPLOYEE
HAS PERFECT ATTENDANCE,HAS PERFECT ATTENDANCE,
OTHERWISE FALSE IF THE EMPLOYEE
WORKED LESS THAN 20 DAYS

137. TYPE =AND( IN CELL C2

138. SELECT CELL B3

139. TYPE = AS YOUR LOGICAL CONDITION

140. SELECT CELL B1 AND
HIT F4 TO LOCK IN THE CELL

141. HIT ENTER

142. PRESS LEFT CLICK ON YOUR MOUSE
TWICE TO APPLY OR COPY THE SAME
FORMULA FOR CELLS C4 TO C7

143. END

144. OR FUNCTION
TESTS A NUMBER OF
SUPPLIED CONDITION/S
AND RETURNS THE RESULT OFAND RETURNS THE RESULT OF
TRUE IF ANY OF THE CONDITIONS ARE MET
OR
FALSE IF ALL OF THE CONDITIONS ARE
NOT MET

145. IN THIS EXAMPLE, WE ARE GOING TO USE
THE OR FUNCTION TO TEST IF THE
TARGET SALES ARE MET

146. WE WANT THE RESULTS IN COLUMN D
TO RETURN TRUE IF THE ACTUAL SALES
IS EQUAL(=) OR GREATER(>) THAN
THE SET TARGET, OTHERWISE
FALSE IF ACTUAL SALES
IS LESSER (<)THAN THE SET TARGET

147. TYPE =OR( IN CELL D2

148. SELECT CELL B2

149. TYPE IN ANY ORDER >=
AS YOUR LOGICAL CONDITIONS

150. SELECT CELL C2

151. HIT ENTER

152. PRESS LEFT CLICK ON YOUR MOUSE
TWICE TO APPLY OR COPY THE SAME
FORMULA FOR CELLS C3 TO C6

153. END

154. not FUNCTION
RECEIVES A LOGICAL VALUE
AND RETURNS THEAND RETURNS THE
OPPOSITE LOGICAL VALUE

155. IN THIS EXAMPLE, WE ARE GOING TO USE
THE NOT FUNCTION TO REVERSE THE
TRUE OR FALSE ENTRIES IN COLUMN D

156. TYPE =NOT( IN CELL E2

157. SELECT CELL D2 HIT ENTER

158. HIT ENTER

159. PRESS LEFT CLICK ON YOUR MOUSE
TWICE TO APPLY OR COPY THE SAME
FORMULA FOR CELLS E3 TO E6

160. END

161. DATE FORMULA
RETURNS A SERIAL NUMBERRETURNS A SERIAL NUMBER
OF A DATE YOU SPECIFY

162. RETURNS A SERIAL NUMBER
OF A DATE YOU SPECIFY

163. TYPE =DATE( IN CELL B1

164. FOR THIS EXAMPLE, TYPE 2017
FOR YEAR AND HIT ,

165. FOR THIS EXAMPLE, TYPE 1
FOR MONTH AND HIT ,

166. FOR THIS EXAMPLE, TYPE 12
FOR DAY AND HIT ENTER

167. END

168. SUBTRACTING
TWO DATES IN EXCEL
IN CASE WE WANT TO KNOW
HOW MANY DAYS ARE
IN BETWEEN

169. IN THIS EXAMPLE, WE WANT TO KNOW
HOW MANY DAYS IT TOOK
TO COMPLETE A CERTAIN PROJECT

170. TYPE = IN CELL C2

171. SELECT CELL B2

172. HIT -

173. SELECT CELL A2 AND HIT ENTER

174. END

175. ADD OR SUBTRACT
# OF DAY/S IN EXCEL
IN CASE WE WANT TO KNOW
THE EXACT DATE WHEN WETHE EXACT DATE WHEN WE
ADD OR SUBTRACT A
NUMBER OF DAY/S
TO A GIVEN DATE

176. IN THIS EXAMPLE, WE ARE GOING TO
ADD 10 DAYS TO THE DATE IN CELL A2
FOR CELL B2

177. TYPE = IN CELL B2

178. SELECT CELL A2

179. TYPE +10 AND HIT ENTER

181. IN THIS EXAMPLE, WE ARE GOING TO
SUBTRACT 13 DAYS TO THE DATE
IN CELL A2 FOR CELL C2

182. TYPE = IN CELL C2

183. SELECT CELL A2

184. TYPE -13 AND HIT ENTER

185. END

186. ADD OR SUBTRACT
# OF week/s IN EXCEL
IN CASE WE WANT TO KNOW
THE EXACT DATE WHEN WETHE EXACT DATE WHEN WE
ADD OR SUBTRACT
WHOLE NUMBER OF WEEK/S
TO A GIVEN DATE

187. IN THIS EXAMPLE, WE ARE GOING TO
ADD 3 WEEKS TO THE DATE IN CELL A2
FOR CELL B2

188. TYPE = IN CELL B2

189. SELECT CELL A2

190. TYPE +3*7 AND HIT ENTER

192. IN THIS EXAMPLE, WE ARE GOING TO
SUBTRACT 10 WEEKS TO THE DATE
IN CELL A2 FOR CELL C2

193. TYPE = IN CELL C2

194. SELECT CELL A2

195. TYPE -10*7 AND HIT ENTER

196. END

197. ADD OR SUBTRACT
# OF MONTH/S IN EXCEL
IN CASE WE WANT TO KNOW
THE EXACT DATE WHEN WETHE EXACT DATE WHEN WE
ADD OR SUBTRACT
WHOLE NUMBER OF MONTH/S
TO A GIVEN DATE

198. IN THIS EXAMPLE, WE ARE GOING TO
ADD 19 MONTHS TO THE DATE IN CELL A2
FOR CELL B2

199. TYPE =DATE(YEAR( IN CELL B2

200. SELECT CELL A2

201. TYPE ),MONTH(

202. SELECT CELL A2

203. TYPE )+19,DAY(

204. SELECT CELL A2

205. TYPE )) AND HIT ENTER

207. IN THIS EXAMPLE, WE ARE GOING TO
SUBTRACT 10 MONTHS TO THE DATE
IN CELL A2 FOR CELL C2

208. TYPE =DATE(YEAR( IN CELL C2

209. SELECT CELL A2

210. TYPE ),MONTH(

211. SELECT CELL A2

212. TYPE )-10,DAY(

213. SELECT CELL A2

214. TYPE )) AND HIT ENTER

215. END

216. IF ERROR FORMULA
USED TO TRAP ERRORS IN A FORMULA
AND CAN RETURN A SPECIAL VALUEAND CAN RETURN A SPECIAL VALUE
YOU SPECIFY IF A FORMULA PRODUCES
AN ERROR. OTHERWISE, THE FORMULA
RESULT IS RETURNED

217. YOU CAN USE IFERROR FORMULA
TO CORRECT THE FOLLOWING ERRORS:
#VALUE!
#N/A
#NAME?#NAME?
#REF!
#NUM!
#DIV/0!
AND #NULL!

218. IN THIS EXAMPLE, WE HAVE A TABLE THAT
SHOWS AN EMPLOYEE’S SALARY AND
IT’S CORRESPONDING TAX RATE

219. SOME EMPLOYEES ARE TAX EXEMPT
BECAUSE THEIR SALARIES DO NOT
MEET THE TAXABLE AMOUNT

220. WE’LL USE THE IFERROR FORMULA
TO REPLACE THOSE WITH #N/A RESULTS
WITH THE WORD “TAX EXEMPT”

221. PRESS DOUBLE LEFT CLICK
IN SELECTING CELL F2

222. HIGHLIGHT THE EXISTING FORMULA
EXCEPT THE = SIGN AND
CUT BY HITTING CTRL+X

223. TYPE IFERROR(

224. PASTE THE FORMULA YOU EARLIER
COPIED BY HITTING CTRL+V

225. TYPE ,”TAX EXEMPT”)

226. HIT ENTER

227. GO BACK TO CELL F2 AND PRESS
LEFT CLICK ON YOUR MOUSE TWICE TO
APPLY OR COPY THE SAME FORMULA
FOR CELLS E3 TO E10

229. THE END
THANK YOU!!!
- BEETHOVEN JON OCUBILLO -