Creating a vlookup v1.0 050813

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Step by Step guide to creating a VLOOKUP cell, created for a recent job interview.

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Creating a vlookup v1.0 050813

  1. 1. CREATING A VLOOKUP (in MS Excel 2010) Dave Shannon - 05/08/13
  2. 2. CONTENTS  What does a VLOOKUP do?  The components of a VLOOKUP  An example  Summary DSHANNON05/08/13
  3. 3. WHAT DOES A VLOOKUP DO?  A VLOOKUP takes data from you, looks up another piece of data, and returns it to you  It is usually used to search a large amount of data and return results in a simple visual format  Some examples:  Enter an employee name, receive HR details, sales figures  Enter a site name and receive address details  Enter a part number, receive stock level and price DSHANNON05/08/13
  4. 4. VLOOKUP COMPONENTS DSHANNON05/08/13 =VLOOKUP(lookup_value, table_array, col_index_num,[range_lookup])
  5. 5. VLOOKUP COMPONENTS DSHANNON05/08/13 =VLOOKUP(lookup_value, table_array, col_index_num,[range_lookup]) tells Excel that a formula is coming up = VLOOKUP tells Excel which formula to expect
  6. 6. VLOOKUP COMPONENTS DSHANNON05/08/13 =VLOOKUP(lookup_value, table_array, col_index_num,[range_lookup])
  7. 7. VLOOKUP COMPONENTS DSHANNON05/08/13 =VLOOKUP(lookup_value, table_array, col_index_num,[range_lookup])  The data you need to enter – It‟s best to put a cell number in here so you can look up different items/names easily  The cells where you want VLOOKUP to search. These can be in a different sheet or workbook, but both need to be open  A count across to the column that contains the data you want bringing back  Whether you want just that precise number or want anything close. Usually you will want a precise number lookup_value table_array col_index_num [range_lookup]
  8. 8. VLOOKUP EXAMPLE DSHANNON05/08/13  Using a simple database  Two VLOOKUP‟s will take part number, return Stock level and Price  Cell created for entering Item Code
  9. 9. VLOOKUP EXAMPLE DSHANNON05/08/13  Begin typing the formula in the result field
  10. 10. VLOOKUP EXAMPLE DSHANNON05/08/13  Begin typing the formula in the result field  Lookup_value appears bolded to assist you
  11. 11. VLOOKUP EXAMPLE DSHANNON05/08/13  Begin typing the formula in the result field  Lookup_value appears bolded to assist you  Type “B3”, the cell where you want to enter the part number you want to look up
  12. 12. VLOOKUP EXAMPLE DSHANNON05/08/13  Begin typing the formula in the result field  Lookup_value appears bolded to assist you  Type “B3”, the cell where you want to enter the part number you want to look up  Type a comma and the bolded selection changes to table_array
  13. 13. VLOOKUP EXAMPLE DSHANNON05/08/13  Click the first cell of the table – the cell number appears as part of the formula
  14. 14. VLOOKUP EXAMPLE DSHANNON05/08/13  Click the first cell of the table – the cell number appears as part of the formula  And drag to select the whole database
  15. 15. VLOOKUP EXAMPLE DSHANNON05/08/13  Click the first cell of the table – the cell number appears as part of the formula  And drag to select the whole database  Type a comma to move to the next section: col_index_num  This is where we count columns across to the result we want bringing back
  16. 16. VLOOKUP EXAMPLE DSHANNON05/08/13  Type 4 for the col_index_num field, and a comma  [range_lookup] appears bolded, and a drop down appears
  17. 17. VLOOKUP EXAMPLE DSHANNON05/08/13  Type 4 for the col_index_num field, and a comma  [range_lookup] appears bolded, and a drop down appears  Select “FALSE” so that an exact match will be returned
  18. 18. VLOOKUP EXAMPLE DSHANNON05/08/13  Type 4 for the col_index_num field, and a comma  [range_lookup] appears bolded, and a drop down appears  Select “FALSE” so that an exact match will be returned  Close the brackets
  19. 19. VLOOKUP EXAMPLE DSHANNON05/08/13  Type 4 for the col_index_num field, and a comma  [range_lookup] appears bolded, and a drop down appears  Select “FALSE” so that an exact match will be returned  Close the brackets and press „Enter‟
  20. 20. VLOOKUP EXAMPLE DSHANNON05/08/13  Enter an Item Code and Press „Enter‟, stock level appears
  21. 21. VLOOKUP EXAMPLE DSHANNON05/08/13  Enter an Item Code and Press „Enter‟, stock level appears  Price returned by adjusting col_index_num entry
  22. 22. VLOOKUP EXAMPLE DSHANNON05/08/13  Enter an Item Code and Press „Enter‟, stock level appears  Price returned by adjusting col_index_num
  23. 23. VLOOKUP EXAMPLE DSHANNON05/08/13  Enter an Item Code and Press „Enter‟, stock level appears  Price returned by adjusting col_index_num  Works for all Item Codes
  24. 24. VLOOKUP EXAMPLE DSHANNON05/08/13  Enter an Item Code and Press „Enter‟, stock level appears  Price returned by adjusting col_index_num  Works for all Item Codes
  25. 25. VLOOKUP- SUMMARY  Four elements:  A cell to type your data in  A selection to search in  The number of columns over  Exact or near match *Electronic versions of this presentation are available on request DSHANNON05/08/13 lookup_value table_array col_index_num [range_lookup]
  26. 26. THANK YOU FOR YOUR TIME QUESTIONS? DSHANNON05/08/13

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