APM webinar sponsored by the South Wales and West of England Branch. Presented by Alan McCoy What does it take to ensure best practice approaches are embedded in an uncertain environment, with stretched resources? This webinar looked at how the Public Health team approached this very question during October 2020, one of the busiest times in the COVID-19 pandemic. This team, full of highly skilled Public Health experts (under the direction of the Director of Public Health for Torbay), managed the levels of cases and outbreaks which had never been seen before, needed a more strategic and consistent approach to gain sight of what the diverse and wide-reaching programme of projects were doing. The projects included: vaccination, community testing and local enhanced contact tracing, alongside response and prevention activities. In this webinar, Alan touched on the following; What governance was put in place? How did they co-ordinate this emergent programme? How they worked to be able to flex with the constantly changing landscape and direction? What does the future look like and what things are being put in place to continue this work? https://youtu.be/ovXpVRH9a_E https://www.apm.org.uk/news/programme-management-within-torbay-councils-covid-19-response-and-prevention-team-webinar/

1. A Programme Management approach within Torbay Council.
COVID-19 Public Health Prevention and Response.
Alan McCoy
September 2021

2. Agenda/ Topics.
o What governance was put in place?
o How did we co-ordinate this programme?
o How we worked to be able to flex with the constantly changing landscape and direction?
o What does the future look like and what things are being put in place to continue this
work?

3. Roles and Responsibilities
Programme Overview
Programme Tools
SOP / Action Cards
Resilience / Capacity
Communications
Filing System
Timing / Sequencing
Escalation Protocols
Written Report / SWOT Analysis

4. o Cases, Outbreaks & Trends (across all sectors including the care sector).
o Education Support (including early years through to college age).
o NHS (Local Hospital Trusts).
o Communications and engagement.
o Testing (including community testing programme)
o Peninsular approach – where appropriate.
o LFD / PCR – constantly changing policy direction (assisted testing / home testing / pharmacy collection)
o Higher risk settings & enforcement (night-time economy / homeless etc).
o Vaccination Roll Out (Clinical Commissioning).
o Local Enhanced Contact Tracing.
o Infection Control (Devon).
o Knowledge and Intelligence (data)
Scope (Workstreams and Settings)

5. Oct-20 Nov / Dec 20 Jan-21
Developing / Transforming
Embedding and CI
Programme Approach across Tranches (T1)
Listening /
Assessment Phase

6. COVID-19 - Track, Trace & Contain Covid Outbreak Management Fund
Separate Programme (over 3 years +)
Finance Based
(underpinning funding for prevention
and response )
Cross cutting projects (Torbay Council
and other service suppliers)
o IT for under represented groups
o Green Spaces
o Commissioning Services (Sexual
Health / 0 -19’s etc)
o Long Covid & measures to deal with
impacts.
o School and office ventilation projects
Risks
o Structure (wider
organisational fit)
o Mitigations
o Owners (complexity)
o Appetite
Finance
o Total Budget
o Spend (staff etc – ring
fenced grant
o Other (COMF)
Stakeholder Mngt
o Strategy
o Mapping
o Plan
Benefits
o Complex outcomes (green space project)
o Many factors which contribute to
outcomes / benefits
o Hard to quantify
o Realisation and evaluation

7. What does the future look like and what things are being put in place
to continue this work?
o Blueprint and design of the future state:
o Putting a framework in place
o (capacity / resource plans in place).
o Specific workstream - local testing strategy
o Emergent Issues Paper (planning up to March 23 with current
capacity).
o March 23 onwards, depends on funding and the underpinning
landscape.

8. Thank you for your time.
Questions / Items for discussion?